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HomeMy WebLinkAbout2011-08-09 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, August 9, 2011 A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at 4:00 p.m. on Tuesday, August 9, 2011, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Mary Lib Saleh, Mayor Pro Tem Donna Mickan, Council Members Tim Stinneford, Leon Hogg, Linda Martin, Glenn Porterfield, and Perry Bynum. During the Precouncil meeting: ➢ Mayor Pro Tern Donna Mickan announced that she and Council Member Leon Hogg attended the Grapevine-Colleyville Independent School District new teacher luncheon on August 9, 2011. ➢ Council Member Glenn Porterfield expressed his appreciation to the City Council and staff for their support as he recovered from knee surgery. ➢ City Manager Gary McKamie addressed the City Council regarding the following: • The use of reclaimed water with regards to the Texas Star Golf Course and Softball World; • Current water restrictions and possible future restrictions; • Emergency Management Training in Emmitsburg, Maryland; • Construction of the 911 memorial and the dedication ceremony scheduled for September 11, 2011, at 7:30 a.m. ➢ Director of Parks and Community Services Ray McDonald addressed the City Council regarding the use of the Ruth Millican Center as a historic museum for the city, and the rental of the Simmons Center. Additionally, he announced that the Thanksgiving lunch for the members of the Senior Center and Euless Family Life Center will be held at the Senior Center. ➢ Information Services Administrator Dan McLain discussed the possibility of replacing the Council's laptop computers with !Pad's. ➢ Finance Director Vicki Rodriquez reported that the car rental tax was up 17% for the period ending June 30, 2011. ➢ Director of Public Works and Engineering Ron Young provided an update related to the Baze Road and Ash Lane reconstruction, and the status of the construction of Rio Grande Boulevard. ➢ Deputy City Manager Loretta Getchell gave an update related to the Glade Parks Public Improvement District assessment, specifically the requirements for amending the special assessment fee. ➢ City Manager McKamie reviewed the regular agenda items. Council Minutes Page 2 of 9 August 9, 2011 CLOSED SESSION The City Council convened into closed session at 6:20 p.m. for deliberation regarding the following: Real property as authorized by Section 551.072 related to: o Lease of City Property-West Euless Boulevard Personnel matters as authorized by Section 551.074 related to: o Crime Control and Prevention District Board The City Council reconvened into open session at 6:25 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Gary McKamie Deputy City Manager Loretta Getchell Assistant City Manager Chris Barker City Attorney Wayne K. Olson City Secretary Kim Sutter Assistant to the City Secretary Holly Houston Police Chief Mike Brown Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Fire Chief Wes Rhodes Finance Director Vicki Rodriquez Director of Public Works and Engineering Ron Young Marketing/Communications Manager Betsy Deck Assistant Police Chief Bob Freeman Texas Star General Manager Glenda Hartsell-Shelton Library Administrator Kate Lyon Human Resources/Risk Administrator Carolyn Marshall Fleet and Facility Administrator Kyle McAdams Information Services Administrator Dan McLain Finance Assistant Director Jackie Theriot Public Works Manager J.T. Ackerman Purchasing Manager Mike Lowry Computer Support Specialist Brett Bennett Senior Planner Stephen Cook Planning Administrative Secretary Alicia Davenport Librarian Assistant Carolyn Edge Police Captain Steve Eskew Librarian Donna Gooch Police Public Service Officer Jim Hall Police Public Service Officer Alisha Johnson Council Minutes Page 3 of 9 August 9, 2011 Librarian Sherry Knight Police Captain Steve Kockos Librarian Assistant Kelly LaBrie Police Captain Gary Landers Senior Librarian Susan Neal Police Sergeant Eric Starnes Police Sergeant Ron Williamson VISITORS Eunice Banda Loretta Doty Michael LaBrie David Bond Steve Doty Dylan Ratliff Anicia Brown Darl Easton Barney Snitz LeLand Brown Iris Elliott Faye Stinneford Sherry Browning Jerrie Keller Jake Thomasson Leah Benoit Kourtney LaBrie Helen Voss Shirley Daily Matai LaBrie And others as noted in the visitor register. INVOCATION Assistant City Manager Chris Barker gave the invocation. PLEDGE OF ALLEGIANCE Council Member Leon Hogg led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR AUGUST Library Administrator Kate Lyon introduced Librarian Assistant Kelly LaBrie. Kelly was accompanied by her husband, Michael and their children, Matai and Kourtney. Mayor Saleh presented Kelly with a plaque and certificate commemorating her selection as employee of the month for August 2011. ITEM NO 2. PRESENTATION OF EMPLOYEE SERVICE PINS Police Chief Mike Brown introduced Public Service Officer Jim Hall. Jim was accompanied by members of the Police Department. Mayor Saleh presented Jim with a pin commemorating his ten years of service with the City. City Manager Gary McKamie introduced Police Chief Mike Brown. Mike was accompanied by his wife, Anicia and their son, Leland. Mayor Saleh presented Mike with a pin commemorating his thirty years of service with the City. C Council Minutes Page 4 of 9 August 9, 2011 ITEM NO. 3. PRESENTATION OF DISTINGUISHED BUDGET PRESENTATION AWARD Mayor Saleh announced that the Government Finance Officers Association has awarded the City of Euless the Distinguished Budget Award. She presented Finance Director Vicki Rodriquez with a plaque awarded by the Government Finance Officers Association. CONSENT AGENDA (items 5 through 10) Mayor Saleh announced that item 4 would be pulled from the consent agenda and voted on separately. Mayor Pro Tem Mickan motioned to approve the Consent Agenda items number 5 through 10. Council Member Martin seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 5. RENEWED BID NO. 006-09 Naj Approved renewal of Bid No. 006-09 for asphalt slurry seal and microsurfacing with Viking Construction, 2592 Shell Road, Georgetown, Texas, and authorized execution of the contract. ITEM NO. 6. AUTHORIZED THE PURCHASE OF UTILITY REPAIR MATERIALS Authorized the purchase of utility repair materials through an Interlocal Agreement with the City of Lewisville. ITEM NO. 7. RENEWED BID NO. 009-10 Approved renewal of Bid No. 009-10 for asphalt street repairs with Reliable Paving, Inc., 1903 N. Peyco, Arlington, Texas, and authorized execution of the contract. The estimated annual expenditure is $72,500. ITEM NO. 8. AWARDED BID NO. 004-11 Approved award of Bid No. 004-11 for construction of street and drainage improvements to West Ash Lane from Aransas Drive to Main Street with Stabile & Winn Inc., and authorized execution of the contract. The estimated annual expenditure is $991,292.90. Council Minutes Page 5 of 9 August 9, 2011 ITEM NO. 9. APPROVED RESOLUTION NO 11-1370 ® Approved Resolution N pp o. 11-1370 authorizing the City Manager to execute an amendment to the Interlocal Agreement with the Cities of Bedford, Euless, Grapevine, Hurst, Haltom City, Keller and North Richland Hills establishing the Northeast Transportation Services Urban Transit District; authorizing the Fort Worth Transportation Authority to act as the Direct Grant Recipient for the Northeast Transportation Services Urban Transit District with regard to Federal and State funding. ITEM NO 10. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of June 28, 2011. REGULAR AGENDA ITEM NO. 4. RATIFIED CITY MANAGER ACTION TO PROCEED WITH EMERGENCY REPAIRS TO THE WELL LOCATED AT 2591 NORTH MAIN STREET Council Member Bynum motioned to ratify the City Manager's action to proceed with emergency repairs to the far north well site, 2591 North Main, by Millican Well Service, LLC in an amount not to exceed $95,000 and finding that the procurement is necessary due to unforeseen damage to public equipment and finding that the repair is necessary to preserve the public health and protect the safety of the City's residents. Council Member Stinneford seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO 11. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Council Member Hogg motioned to authorize the Mayor to negotiate and execute conveyance documents for the purchase of property located at Trailwood Addition, Block 4, Lots 9 & 9A, 206 Shenandoah Drive. Council Member Bynum seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, and Bynum CNays: Council Member Porterfield Mayor Saleh declared the motion carried. Council Minutes Page 6 of 9 August 9, 2011 ITEM NO. 12. APPROVED BOARD APPOINTMENTS Council Member Bynum motioned to reappoint Mayor Mary Lib Saleh, Council Member Leon Hogg, Citizen Member Donald Martin, and Citizen Member Iris Elliot to serve as members of the Crime Control and Prevention District Board with an expiring term of September 1, 2013. Mayor Pro Tem Mickan seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 13. HELD PUBLIC HEARING AND APPROVED CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BUDGET FOR FY 2011-2012 Mayor Saleh opened the public hearing at 7:24 p.m. Finance Director Vicki Rodriquez presented the budget to the City Council. She advised that the budget was approved by the Crime Control and Prevention District Board on May 26, 2011, and the proposed budget continues existing programming by the district. Mayor Saleh asked to hear from any proponents followed by opponents of the case. There being none, Mayor Saleh closed the public hearing at 7:26 p.m. Council Member Martin motioned to approve the Crime Control and Prevention District (CCPD) Budget for FY 2011-2012. Council Member Stinneford seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 14. SET PUBLIC HEARING FOR AUGUST 30, 2011, FOR PROPOSED CITY OF EULESS BUDGET FOR FY 2011-2012 Council Member Stinneford motioned to approve setting a public hearing for August 30, 2011, 7:00 p.m. regarding the proposed City of Euless Budget for FY 2011-2012. Council Member Hogg seconded the motion. ',41) Council Minutes Page 7 of 9 August 9, 2011 Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 15. PLACED A PROPOSAL TO ADOPT CITY OF EULESS AD VALOREM TAX RATE ON THE SEPTEMBER 13, 2011 AGENDA City Manager Gary McKamie presented the item to the City Council, and advised that the recommendation is to adopt the exact same tax rate that the city has had since 2008. Mr. McKamie explained the public notification requirements as prescribed by state law, and presented a chart comparing the effective tax rate versus the adopted tax rate for a five year period. The comparison showed that the adopted tax rate has been lower than the effective tax rate for three (3) of the five (5) years. Mayor Pro Tern Mickan motioned to approve the proposal to adopt a tax rate of $0.470000 on the September 13, 2011, agenda. Council Member Bynum seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 16. SCHEDULED PUBLIC HEARINGS ON PROPOSED CITY OF EULESS AD VALOREM TAX RATE FOR AUGUST 30, 2011 AND SEPTEMBER 6, 2011 Council Member Martin motioned to approve scheduling public hearings on the proposed City of Euless Ad Valorem Tax Rate for 7:00 p.m. on August 30, 2011, and for 7:00 p.m. on September 6, 2011. Council Member Stinneford seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. C ITEM NO. 17. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 1918 Council Member Hogg motioned to approve Ordinance No. 1918 for a negotiated resolution between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division Council Minutes Page 8 of 9 August 9, 2011 regarding their Fourth Rate Review Mechanism (RRM) filing in all cities exercising original jurisdiction. Council Member seconded Stinneford f r e o d seco ded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 18. PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 11-08-SUP AND FIRST AND FINAL READING OF ORDINANCE NO. 1919 Mayor Saleh stated that the applicant has withdrawn the request and no action will be taken by the City Council. ITEM NO. 19. APPROVED SITE PLAN NO. 11-03-SP Director of Planning and Economic Development Mike Collins presented the case to the City Council, and advised that the request is to construct a 3,600 square foot restaurant with drive through service to be located on the northwest corner of Loving Trail and the State Highway 121 Frontage Road in the Glade Parks Development (Raising Cane's Chicken Fingers). He added that the Planning and Zoning Commission recommended approval of the request. David Bond, representing the applicant, was present to address questions regarding the request. Council Member Bynum motioned to approve Site Plan No. 11-03-SP for a Commercial Development proposed to be located at Glade Parks Addition, Block A, Lot 1. Council Member Stinneford seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Mickan, Council Members Stinneford, Hogg, Martin, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 20. PUBLIC COMMENTS No public comments. Council Minutes Page 9 of 9 August 9, 2011 ITEM NO. 21. REPORTS CCity Attorney No report given. City Manager City Manager McKamie advised that a Special Called City Council meeting will be held on September 6, 2011, at 7:00 p.m. to receive public input regarding the proposed Ad Valorem Tax Rate. Additionally, he also announced the 911 Memorial dedication to be held on September 11, 2011, 7:30 a.m., and stated that the centerpiece of the memorial includes a 12 foot steel beam from the World Trade Center. City Council Mayor Saleh recognized the highway construction along State Highway 183 and stated that the project is expected to be completed in five (5) years. ITEM NO. 22. ADJOURN Mayor Saleh adjourned the meeting at 7:43 p.m. APPROVED: ATTES : C Mary Lib S ikevarj;4[3u,,k, h i Sutter, RMC Mayor Ci Secretary C