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Home My WebLink About2018-11-13 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, November 13, 2018 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:34 p.m. on Tuesday, November 13, 2018, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Tim Stinneford, Council Members Jeremy Tompkins, Eddie Price, Harry Zimmer, and Salman Bhojani. Council Member Linda Eilenfeldt was absent due to a prior commitment. During the Precouncil meeting: Mayor Linda Martin expressed her congratulations to Council Member Jeremy Tompkins and his daughter, Branique, who was married on Sunday, November 11, 2018. Additionally, she announced that Council Member Linda Eilenfeldt welcomed her first grandchild on Monday, November 12, 2018. Council Member Tompkins advised that he volunteered on Saturday, November 3, 2018, for Household Hazardous Waste Collection (CRUD) Day and had a great time. Council Member Zimmer advised that Parks Superintendent Dan Dearborn hosted the Euless Garden Club and presented a program about rain barrels and water conservation. Council Member Salman Bhojani advised that he, Council Member Tompkins, Council Member Eddie Price, and Assistant to the City Manager Betsy Deck toured the Arlington Landfill on Friday, October 26, 2018, and stated that he was impressed with the operations. City Secretary Kim Sutter provided each Council Member a copy of the upcoming 2019 calendar. Information Services Director Scott Joyce advised of changes to the Council Chambers audio and the City's email system. Director of Public Works and Engineering Hal Cranor introduced new Civil Engineer Stephen Moore. Director of Parks and Community Services Ray McDonald announced the 2018 Christmas Parade of Lights scheduled to be held Saturday, December 1, 2018, and advised that each Council Member is welcomed to ride in the parade. City Manager Loretta Getchell reviewed the regular agenda. Fire Chief Wes Rhodes presented the Fire Department update, including total response times, annual dollar loss, total runs over a five-year period, call volume, Council Minutes Page 2 of 7 November 13, 2018 Fire Marshal Office activities, Hurricane Michael deployment, Fire Prevention Week Clown Show, Trunk or Treat, Annual Live Fire Training, and the MDA Fill The Boot Campaign. Additionally, he announced that Battalion Chief John O'Brien has announced his plans to retire. ➢ Director of Public Works and Engineering Hal Cranor presented the quarterly Public Works update, including private developments, city improvement projects, water and sewer maintenance, and staffing. Additionally, in response to the recent rainfall, he presented an update relative to the city's maintenance of drainage creeks. He stated that the main goal is to remove debris that threatens the stability of the City's structures and infrastructure. ➢ Finance Director Janina Jewell presented the Financial update and advised that car rental tax collections was down 16 percent and sales tax was down eight percent over the same period last year (September 2018). CLOSED SESSION The City Council convened into closed session at 5:30 p.m. for deliberation regarding the following: The purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: • J. Doss Survey Mayor Martin recessed closed session at 5:30 p.m. The City Council convened into closed session at 5:55 p.m. for deliberation regarding the following: The appointment, employment, evaluation, reassignment, duties discipline or dismissal of a public officer or employee as authorized by Section 551.074 of the Texas Government Code related to: • Municipal Court Judge Evaluation Mayor Martin recessed closed session at 6:35 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson Council Minutes Page 3 of 7 November 13, 2018 City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Director of Public Works and Engineering Hal Cranor Fire Chief Wes Rhodes Finance Director Janina Jewell Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Information Services Director Scott Joyce Library Director Sherry Knight Fleet and Facilities Director Kyle McAdams Assistant to the City Manager Betsy Deck Texas Star General Manager Glenda Hartsell-Shelton VISITORS Joe Corcoran Betty Priddy Kimberly Stevens Donna Judd Barney Snitz Peggy Vandiver Anniece McKanna Gene Shawl INVOCATION Assistant City Manager Chris Barker gave the invocation. PLEDGE OF ALLEGIANCE Council Member Jeremy Tompkins led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS Fire Chief Wes Rhodes introduced Firefighter-Driver/Paramedic Brad Walton. Brad was accompanied by his wife, Kelly, daughter, Mallory, son, Miller, and members of the Fire Department. Mayor Martin presented Brad with a service pin commemorating his 10 years of service with the City. Police Chief Mike Brown introduced Technical Services Manager Gary Gregg. Gary was accompanied by his wife, Cathy, and members of the Police Department. Mayor Martin presented Gary with a service pin commemorating his 10 years of service with the City. Police Chief Brown introduced Public Service Officer Celia Carrillo. Celia was accompanied by members of the Police Department. Mayor Martin presented Celia with a service pin commemorating her 15 years of service with the City. ITEM NO. 2. PRESENTATION OF CERTIFICATES TO FIRE PREVENTION POSTER WINNERS Fire Inspector Ken Rawlinson gave a brief history of the Fire Safety Poster Contest and introduced the grand prize winners for each grade level: Council Minutes Page 4 of 7 November 13, 2018 First Grade: Syed Abdallah Nawaz, (Harmony Science Academy) Second Grade: Joaquin Portillo, (Lakewood Elementary) Third Grade: Camryn Parker, (Bear Creek Elementary) Fourth Grade: Precious Kavula, (Lakewood Elementary) Fifth Grade: Alivia Nacar, (South Euless Elementary) Sixth Grade: Meleya Vakalahi, (Midway Park Elementary) Mayor Martin and Fire Chief Rhodes presented each grand prize winner with a certificate, their poster, and a goody bag. CONSENT AGENDA (items 3 through 10) Mayor Martin asked Assistant City Manager Barker to read each item into the record. Mayor Pro Tem Stinneford motioned to approve the consent agenda items number 3 through 10. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Stinneford, Council Members Tompkins, Price, Zimmer, and Bhojani Nays: None Mayor Martin declared the motion carried. ITEM NO. 3. AUTHORIZED MAYOR TO EXECUTE AN AMENDMENT TO AN INTERLOCAL AGREEMENT WITH THE CITY OF BEDFORD Authorized the Mayor to execute an amendment to an Interlocal Agreement with the City of Bedford relating to traffic signal maintenance at the intersection of Cheek-Sparger Road and Rio Grande Boulevard originally approved in October 2014. This amendment to the agreement replaced Article II, Section 8 with the following language: `The cities agree that Bedford will operate and maintain all traffic signals constructed at the intersection of Cheek-Sparger Road and Rio Grande Boulevard at its sole cost." The City of Bedford City Council approved the amendment at their October 23, 2018 regular meeting. ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT Authorized the City Manager to execute a Professional Services Agreement with Spooner and Associates, Inc., 309 North Byers Street, Euless, Texas, for topographic and professional surveying services associated with the FY2018 Street Reconstruction Council Minutes Page 5 of 7 November 13, 2018 Project (PS1802). Project PS1802 will reconstruct portions of these streets in concrete and in compliance with current City standards: • Bear Creek Parkway from Mid Cities Boulevard to Harwood Road; ■ Ash Lane from Fuller Wiser Road to State Highway 360, ■ Fuller Wiser Road from State Highway 183 to Harwood Road; and ■ Midway Drive from just east of International Boulevard to just west of Fuller Wiser Road The estimated expenditure is $57,479. ITEM NO. 5. AUTHORIZED PURCHASE OF RECORDS MANAGEMENT SOFTWARE Authorized the purchase of Laserfiche records management software from MCCi. MCCi is an approved, value-added reseller of Laserfiche products through the BuyBoard purchasing program. This purchase is an upgrade to the City's current installation and will provide enhanced services and additional licensing options. The estimated expenditure is $78,663.27. ITEM NO. 6. AUTHORIZED PURCHASE AND INSTALLATION OF VARIOUS FLOORING TYPES FOR THE FAMILY LIFE CENTER Authorized the purchase and installation of various flooring types for the Family Life Center in the recreation center lobby, hallway, activity rooms, and upstairs track from Gomez Floor Covering, Inc., 1130 Inwood Road, Dallas, Texas, through the BuyBoard Cooperative Program. The estimated expenditure is $89,717.95. ITEM NO. 7. AUTHORIZED PURCHASE AND INSTALLATION OF VARIOUS AMENITIES RELATED TO THE JA CARR PARK RENOVATION PROJECT Authorized the purchase and installation of various types of playground equipment and amenities related to the JA Carr Park renovation project from Whirlix Design, Inc., 1761 International Parkway, Suite 125, Richardson, Texas, through the BuyBoard Cooperative Purchasing Program. The estimated expenditure is $487,665. ITEM NO. 8. AUTHORIZED PURCHASE OF PARK FURNISHINGS RELATED TO THE JA CARR PARK RENOVATION PROJECT Authorized the purchase of various park furnishings related to the JA Carr Park renovation project from K. Hanes, Inc. dba BJ's Park and Recreation Products, 4003 Briar Lane, Magnolia, Texas, through the BuyBoard Cooperative Purchasing Program. The estimated expenditure is $58,093.60. The remaining budgeted funds of $809,406.40 will be used for additional project purchases. Council Minutes Page 6 of 7 November 13, 2018 ITEM NO. 9. AUTHORIZED PURCHASE OF BUNKER GEAR AND SELF- CONTAINED BREATHING APPARATUS SUPPLIES Authorized the purchase of bunker gear from Casco Industries, Inc., 1517 West Carrier Parkway #118, Grand Prairie, Texas, through an interlocal agreement with the City of North Richland Hills, Texas. The City of North Richland Hills has awarded a contract to Casco Industries, Inc. to provide bunker gear. The contract is effective through September 10, 2019. Additionally authorized the purchase of self-contained breathing apparatus (SCBA) supplies through Casco Industries, Inc. via a sole source exception. Casco Industries, Inc. is the sole authorized distributor for MSA products in the State of Texas. The estimated expenditure is $70,000. ITEM NO. 10. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of October 23, 2018. REGULAR AGENDA ITEM NO. 11. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Council Member Tompkins motioned to authorize the Mayor to negotiate and execute conveyance documents for the purchase of property located at Ross Cannon Addition, Lot 9, 109 Ross Avenue. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Stinneford, Council Members Tompkins, Price, Zimmer, and Bhojani Nays: None Mayor Martin declared the motion carried. ITEM NO. 12. APPROVED AWARD OF BID NO. 009-18 Assistant City Manager Barker advised that nine bids were received on October 11, 2018, and reviewed by the architectural firm of Oxley, Williams, and Tharp as well as City staff. JC Commercial, Inc., 1801 Lakepointe Drive, Suite 129, Lewisville, Texas, was the lowest bidder and met all requirements. The estimated expenditure is $6,360,000 and the estimated completion time is 365 calendar days from the start of project. Council Member Zimmer motioned to approve award of Bid No. 009-18 for remodel of the Mary Lib Saleh Euless Public Library to JC Commercial, Inc. Council Member Bhojani seconded the motion. Council Minutes Page 7 of 7 November 13, 2018 Ayes: Mayor Martin, Mayor Pro Tem Stinneford, Council Members Tompkins, Price, Zimmer, and Bhojani Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. PUBLIC COMMENTS No public comments. ITEM NO. 14. REPORTS City Manager No report given. City Attorney No report given. City Council No report given. ITEM NO. 15. ADJOURN Mayor Martin adjourned the meeting at 7:27 p.m. APPROVED: ATTEST: Linda artin, Mayo Rim'' Sutter, TRMC, City Secretary