HomeMy WebLinkAbout2019-02-26 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, February 26, 2019
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:33 p.m. on Tuesday, February 26, 2019, in the Precouncil Conference Room of City
Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Council
Members Jeremy Tompkins, Eddie Price, Harry Zimmer, and Salman Bhojani. Mayor Pro
Tern Tim Stinneford arrived at 4:38 p.m. Council Member Linda Eilenfeldt was absent
due to a prior commitment.
During the Precouncil meeting:
Council Member Jeremy Tompkins advised that he was proud to attend the Police
Department Awards banquet held Friday, February 15, 2019, the Fire Department
Awards banquet held Saturday, February 16, 2019, and the Boards and Commissions
Appreciation banquet held Monday, February 25, 2019.
• Mayor Linda Martin expressed her appreciation to City Secretary Kim Sutter and
Deputy City Secretary Lindsay Wells for their efforts in organizing the Boards and
Commissions Appreciation banquet and expressed her regret at having missed the
Police Department and Fire Department banquets.
• City Manager Loretta Getchell wished a belated birthday to Council Member Salman
Bhojani, and introduced Claudia Quintero as the new Municipal Courts Manager.
Additionally, she announced the following upcoming events:
• Thursday, February 28, 2019, Retirement reception for Library Technical
Specialist Becky Moren, City Hall, 2:00 p.m.; and
• Friday, March 1, 2019, Rock Around the Park "Party Machine" concert, at the
Texas Star Pavilion, 7:00 to 9:00 p.m.
• City Manager Getchell advised that a citizen petition has been delivered to the Parks
and Leisure Services board for consideration of requested improvements to the dog
park. The board will discuss the petition at their Monday, March 4, 2019 meeting.
Police Chief Mike Brown advised of a recent robbery in Bedford, which was similar to
a recent crime committed in Euless.
• City Manager Getchell introduced John Terrell, Vice President of Commercial
Development, Dallas Fort Worth (DFW) International Airport.
Mr. Terrell provided an update on DFW Airport operations and development including
Southgate Plaza located within the City of Euless boundaries and the East-West
Connector project. Additionally, he announced that the airport received the
designation of 2019 Airport of the Year by Air Transport World.
Council Minutes Page 2 of 12 February 26, 2019
City Manager Getchell reviewed the regular agenda.
Finance Director Janina Jewell introduced Sara Dempsey, Audit Engagement
Partner, and Stephanie Wilson, Senior Manager, Weaver. Ms. Dempsey presented
the Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ending
September 30, 2018, as well as the single audit. She advised that the firm has issued
an unmodified (clean) opinion, and no audit adjustments or passed adjustments were
noted (item #3).
➢ Director of Parks and Community Services Ray McDonald provided an update on the
Euless Family Life Center related to towel service and advised of his recommendation
to discontinue the service at the conclusion of the contract at the end of June 2019.
Finance Director Janina Jewell presented the Financial Report for the period ending
4 January 31, 2019.
CLOSED SESSION
The City Council convened into closed session at 6:24 p.m. for deliberation regarding the
following:
The purchase, exchange, lease or value of real property as authorized by Section
551.072 of the Texas Government Code related to:
• Euless Gardens Addition
• Cresthaven Addition
Mayor Martin recessed closed session at 6:43 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Bob Freeman
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Deputy City Secretary Lindsay Wells
Police Chief Mike Brown
Director of Public Works and Engineering Hal Cranor
Fire Chief Wes Rhodes
Finance Director Janina Jewell
Director of Planning and Economic Development Mike Collins
Council Minutes Page 3 of 12 February 26, 2019
Director of Parks and Community Services Ray McDonald
Information Services Director Scott Joyce
Library Director Sherry Knight
Fleet and Facilities Director Kyle McAdams
Human Resources-Risk Director Donny Beasley
Assistant to the City Manager Betsy Deck
Texas Star General Manager Glenda Hartsell-Shelton
VISITORS
James Boyett Don Martin Lanny Partin
Pennie Boyett Gene Moren Barney Snitz
Lisa Bynum Grant Moren Ken Stevenson
Perry Bynum Lindsey Moren Faye Stinneford
Beth Cusack Suzy McCormick Peggy Vandiver
LeeAnn Folau Anniece McKanna Helen Voss
Jared Hanhart June Partin Mavy Wright
INVOCATION
Finance Director Janina Jewell gave the invocation.
PLEDGES OF ALLEGIANCE
Council Member Jeremy Tompkins led the pledges of allegiance to the flags of the United
States and Texas.
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR MARCH
Police Chief Mike Brown introduced Police Officer George Paongo. George was
accompanied by his family and members of the Police Department.
Mayor Martin presented George with a plaque and certificate commemorating his
selection as employee of the month for March 2019.
ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS
Assistant City Manager Chris Barker introduced Information Services Director Scott
Joyce. Scott was accompanied by his wife, Paige, sons, Aiden, Landry, and Everett, and
members of the Information Services Department. Mayor Martin presented Scott with a
service pin commemorating his five years of service with the City.
City Manager Loretta Getchell introduced Assistant to the City Manager Betsy Deck.
Betsy was accompanied by her husband, Stuart, son, Lawson, daughter, Parker, sister,
Ashley, niece, Palmer, mother, Pennie Boyett, and father, James Boyett. Mayor Martin
presented Betsy with a service pin commemorating her 15 years of service with the City.
Council Minutes Page 4 of 12 February 26, 2019
Police Chief Mike Brown introduced Senior Police Officer Cale Smith. Cale was
accompanied by his wife, Andrea, daughter, Hope, and members of the Police
Department. Mayor Martin presented Cale with a service pin commemorating his 15
years of service with the City.
Library Director Sherry Knight introduced Technical Specialist Becky Moren. Becky was
accompanied by her husband, Gene, son, Grant, daughter-in-law, Lindsey,
granddaughters, Hannah and Abby, mother, June Partin, father, Lanny Partin, and
members of the Library Department. Mayor Martin presented Becky with a service pin
commemorating her 20 years of service with the City.
ITEM NO. 3. PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR) FOR FISCAL YEAR ENDING SEPTEMBER 30,
2018
Finance Director Janina Jewell stated that independent auditors from Weaver performed
the annual audit as required by the City Charter and are in attendance to present the
findings of the report.
Sara Dempsey, Audit Engagement Partner, Weaver, presented the results of the
Comprehensive Annual Financial Report as well as the Single Audit to the City Council,
and stated that the report indicated a sound financial environment. She added that the
auditor opinion was once again unmodified, which is the highest level of assurance they
can provide and reiterated that no audit adjustments were made.
CONSENT AGENDA (items 4 through 16)
Mayor Martin asked Assistant City Manager Barker to read each item into the record.
Mayor Pro Tem Stinneford motioned to approve the consent agenda items number 4
through 16.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Zimmer, and Bhojani
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 5 of 12 February 26, 2019
ITEM NO. 4. ACKNOWLEDGED RECEIPT OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT (CAFR) FOR FISCAL YEAR ENDING
SEPTEMBER 30, 2018
Acknowledged receipt of Comprehensive Annual Financial Report for fiscal year ending
September 30, 2018.
ITEM NO. 5. AUTHORIZED THE CITY MANAGER TO EXECUTE AN
INTERLOCAL AGREEMENT BETWEEN EULESS, BEDFORD,
COLLEYVILLE AND TARRANT COUNTY, TEXAS
Authorized the City Manager to execute an Interlocal Agreement between the City of
Euless, the City of Bedford, the City of Colleyville, and Tarrant County, Texas for the
design and construction of a traffic signal at the intersection of Heritage Avenue and
Cheek Sparger Road. The agreement also designates a fiscal agent for the project and
allocates the costs to be incurred among the parties to this Agreement.
ITEM NO. 6. AUTHORIZED THE PURCHASE OF EMERGENCY MEDICAL
SUPPLIES
Authorized the purchase of medical supplies from Bound Tree Medical, LLC, 3221 East
Arkansas Lane #145, Arlington, Texas, through the BuyBoard Cooperative Purchasing
Program Contract No. 530-17. The estimated expenditure is $70,000.
ITEM NO. 7. AUTHORIZED THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT
Authorized the City Manager to execute a construction contract with Knight Erosion
Control, Inc., 1222 Corporate Drive W Suite F, Arlington, Texas, for channel
improvements at the Texas Star Golf Course. This project will provide erosion repair and
bank stabilization improvements along the channel bottom and side slopes of Hurricane
Creek at the Texas Star Golf Course. The improvements will match existing conditions,
using concrete bag rip-rap or mosaic sandstone wall.
ITEM NO. 8. APPROVED AWARD OF BID NO. 005-19
Approved award of Bid No. 005-19 for the purchase of plant protectants and fertilizers to
be used at Texas Star Golf Course, The Parks at Texas Star, and various other City parks
and properties with an estimated expenditure of $104,500.
• Winfield United, 1221 Champion Circle #107, Carrollton, Texas — Fungicide items
#1, 2 and 3; Herbicide items #3, 5, 6 and 10; Insecticide item #3; and Other items
#2;
• Helena Agri Enterprises LLC, 6801 Highway 66 West, Greenville, Texas —
Herbicide item #9;
• BWI Companies Inc., 1418 Upfield Drive, Carrollton, Texas — Herbicide items #1,
4, 7 and 8; Insecticide items #1, 2 and 4; and Other items #1;
Council Minutes Page 6 of 12 February 26, 2019
• Target Specialty Products, 920 Freeport Parkway #220, Coppell, Texas —
Herbicide item # 2; and
• Harrell's LLC, 5073 New Tampa Highway, Lakeland, Florida — is awarded Other
items #3, 4, 5, 6, 7, 8, 9 and 10.
ITEM NO. 9. APPROVED AWARD OF BID NO. 006-19
Approved award of Bid No. 006-19 to Smith Lawn and Tree, 3200 Handley Ederville
Road, Richland Hills, Texas, and to GI Mow, 5128 Jennings Drive, North Richland Hills,
Texas, for the annual contract for mowing maintenance. GI Mow is awarded section 1
(City Hall) and Smith Lawn and Tree is awarded sections 2 (Police and Courts), 3
(Medians), 4 (Right-of-Ways), 5 (Parks), 6 (Facilities), and 7 (City-owned Lots). Each
contract will be for one year with three optional one-year renewals. The estimated
expenditure is $237,865.
ITEM NO. 10. APPROVED RENEWAL OF BID NO. 002-18
Approved renewal of Bid No. 002-18 for asphalt street repairs, overlays, materials and
4 street maintenance services as follows:
• Pavement Services, 4000 Tarrant Main Street, Euless, Texas, as primary supplier
for asphalt street repairs, asphalt street overlay, tack coating, milling, and base
stabilization and tertiary supplier of asphalt material;
• Reynolds Asphalt, 701 South Industrial Boulevard #100, Euless, Texas, as primary
supplier of asphalt material and secondary supplier for asphalt street repairs,
asphalt street overlay, tack coating, milling and base stabilization;
• JLB Contracting, 7151 Randol Mill Road, Fort Worth, Texas, as a secondary
supplier for asphalt material;
• Viking Construction, 2592 Shell Road, Georgetown, Texas as primary supplier of
micro-seal, and slurry seal; and
• Reliable Paving has declined to renew.
The original contract, as awarded in February 2018, contained an initial term of one year
with an option for two additional one-year renewals. This represents the first of the two
optional renewals. The estimated annual expenditure is $950,000.
ITEM NO. 11. APPROVED RENEWAL OF BID NO. 003-18
Approved renewal of Bid No. 003-18 for ready mix concrete as follows:
• CowTown Concrete, 3401 Bethlehem Avenue, Fort Worth, Texas, the primary
supplier for delivered concrete 3000-3500 psi;
• Lattimore Materials Company, 10361 Bickham Road, Dallas, Texas, the primary
supplier for delivered concrete 4000-5000 psi, and secondary supplier for delivered
concrete 3000-3500 psi;
• U S Concrete (Redi-Mix), 331 North Main Street, Euless, Texas, as secondary
supplier for delivered concrete 4000-5000 psi, and tertiary supplier for delivered
concrete 3000-3500 psi; and
Council Minutes Page 7 of 12 February 26, 2019
• Custom Crete, 27256 Prestige Road, Keller, Texas, as the primary supplier for
Flowable Fill and Flowable Fill Base.
The original contract, as awarded in February 2018, contained an initial term of one year
with an option for two additional one-year renewals. This represents the first of the two
optional renewals. The estimated annual expenditure is $242,000.
ITEM NO. 12. APPROVED RENEWAL OF RFP NO. 002-17
Approved renewal of Request for Proposal (RFP) No. 002-17, for depository services with
Frost National Bank. The original contract was awarded to Frost National Bank on March
14, 2017 for depository services beginning April 1, 2017 through March 31, 2019, with an
option to renew for three additional one-year periods. This represents the first of the three
optional renewals.
ITEM NO. 13. APPROVED RESOLUTION NO. 19-1545
Approved Resolution No. 19-1545, recommending award of a construction contract for
the 44th Year Community Development Block Grant (CDBG) Project No. B18-UC-48-
0001-22-50 for replacement of approximately 2,205 linear feet of sanitary sewer main
using trenchless technology and open trench methods in the Oakwood Terrace East
Addition. The project was awarded to PM Construction & Rehab, LLC dba IPR South
Central, 131 Richey Street, Pasadena, Texas. The project includes the following
locations.
• Along 608 and 610 Martha Street;
• Between Martha Street and Cannon Drive from Reaves Court to West Huitt Lane;
and
• Between Cannon Drive and Henslee Drive from Reaves Court to Jefflyn Court.
ITEM NO. 14. APPROVED RESOLUTION NO. 19-1544
Approved Resolution No. 19-1544, agreeing to meet all match contribution requirements
for the expenditures under the Tarrant County Home Investment Partnerships Program
(HOME) for program year 2019.
ITEM NO. 15. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY
COMMITTEE SEMI-ANNUAL REPORT
Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the
period of April 1, 2018 through September 30, 2018.
ITEM NO. 16. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of January 22, 2019.
Council Minutes Page 8 of 12 February 26, 2019
REGULAR AGENDA
ITEM NO. 17. HELD PUBLIC HEARING AND APPROVED RECOMMENDED
PROJECT SELECTION FOR THE 45th YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR
FISCAL YEAR 2019-2020
Mayor Martin opened the public hearing at 7:39 p.m.
Director of Planning and Economic Development Mike Collins explained that the
Department of Housing and Urban Development (HUD) annually appropriates funds to
entitlement communities through the Community Development Block Grant (CDBG)
program. These funds are targeted to benefit low to moderate income persons and are
to be used for the development of viable urban communities by providing decent housing,
suitable living environment, and expanded economic opportunities.
The City has identified a wastewater line replacement project within an eligible Census
Block Group. The wastewater line is approximately 2,321 feet in length and is located
along the rear property line of homes facing onto Stonewall Drive, Milam Drive, Freestone
Drive and Limestone Drive. A portion of the project will be along the western side of Ector
Drive. The total estimated cost of the project is $377,228 based on recent actual bids for
similar work.
Total funding allocation for the 44th Year CDBG program as not yet been finalized. Tarrant
County Community Development (TCCD) has indicated that the City's estimated project
available allocation should be approximately $288,000 supplemented by an additional
$104,886 available from remaining funds from the 43rd Year CDBG funding allocation.
Mayor Martin asked to hear from any proponents followed by opponents of the case.
There being none, Mayor Martin closed the public hearing at 7:41 p.m.
Council Member Bhojani motioned to approve the recommended project selection for the
45th year Community Development Block Grant (CDBG) project for Fiscal Year 2019-
2020 for a wastewater line approximately 2,321 feet in length located along the rear
property line of homes facing onto Stonewall Drive, Milam Drive, Freestone Drive and
Limestone Drive. A portion of the project will be along the western side of Ector Drive.
Mayor Pro Tem Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Zimmer, and Bhojani
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 9 of 12 February 26, 2019
ITEM NO. 18. APPROVED SITE PLAN NO. 18-16-SP
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that the applicant, Rashmi Chandel on behalf of Property Owners,
Matoshyi Assest Inc., intends to redevelop a former auto-related building into a retail
building for lease. The site is located on the northeast corner of North Main Street and
Town Creek Drive. Originally developed as a service station, the building has been an
auto repair shop for many decades. In an effort to bring the property into a retail
environment, the property owner intends to renovate the site and building. Additionally,
the Planning and Zoning Commission considered the Site Plan on February 5, 2019, and
recommended approval by a vote of 6-0-0.
Architect Rashmi Chandel was present to address any questions.
Mayor Pro Tern Stinneford motioned to approve Site Plan No. 18-16-SP, for Commercial
Development proposed to be located on Euless Gardens, Block 3, Lot 1 B at 316 North
Main Street.
Council Member Bhojani seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Zimmer, and Bhojani
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 19. APPROVED BOARD AND COMMISSION APPOINTMENT
Council Member Tompkins motioned to appoint Mary Hunt to the Historical Preservation
Committee.
Council Member Zimmer seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Zimmer, and Bhojani
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 20. APPROVED ORDER CANCELLING GENERAL ELECTION
Mayor Pro Tern Stinneford motioned to approve an Order cancelling the May 4, 2019,
general city officer election and declaring unopposed candidates for the Office of City
Council Minutes Page 10 of 12 February 26, 2019
Council Place 1 and Place 3 elected to the office in accordance with provisions of
Subchapter C of Chapter 2, Texas Election Code.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Zimmer, and Bhojani
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 21. PUBLIC COMMENTS
Beth Cusack, 1200 Denton Drive, Euless, expressed her concerns regarding a school
crossing guard location at the intersection of Main Street and Harwood Road.
Kenneth Stevenson, 508 Aurora Drive, Euless, expressed his concern regarding the
ability of a resident to turn off the water supply at their home in the event of an emergency.
ITEM NO. 22. REPORTS
City Manager
No report given.
City Attorney
No report given.
City Council
Council Member Tompkins announced the award recipients as presented at the February
15, 2019 Police Department annual awards banquet.
ECPAAA Volunteer of the Year Dana Nuber
EPD Volunteer of the Year John Luna
Certificate of Merit Robert Provost
Edgar Hurtado
W.M. Blackie" Sustaire Memorial Award Jermaine Montgomery
Distinguished Service (Civilian) Andrew Yamasaki
Distinguished Service (Sworn) Alejandro Cervantes
Michael Williamson Memorial Rookie of the Year Award Blake Mitchell
Bill Harvell Civilian of the Year Award Suzanne Hendrickson
David S. Hofer Servant Leadership Award Carlos Peralez
Supervisor of the Year Scott Ho
Council Minutes Page 11 of 12 February 26, 2019
Police Officer of the Year David Norvell
FD Life-Saving Award Isiah Moala
Jason Bevers
Scott Peterson
Unit Citation — Defensive Tactics Instructors David Cort
James Gordon
Josh Bennett
Robert Harper
Chris Courtney
Allie Galloway
George Paongo
Unit Citation — C.R.A.S.E. Instructors Todd Murphree
Mark Harris
Bryan Gardner
Rocky Fimbres
Suzanne Hendrickson
Unit Citation — Criminal Investigations Mark Harris
Edgar Hurtado
Katherine Meador
Robert Harper
Eric Fieilo
Michael Sarro
Patrick Cunningham
Brian Brennan
John Haecker
Justin Coffee
Mo Karim
Cale Smith
Steve Snyder
Coty Bush
Robert Powell
Dan McDonald
Amber Fanning
Council Member Zimmer announced the award recipients as presented at the February
16, 2019 Fire Department banquet.
Employee of the Year 2018 George Grim
Supervisor of the Year 2018 Bill VerSteeg
Driver/Engineer of the Year 2018 Brandon Herron
Wayne Britt Award 2018 Ryan Rowan
EMS Provider of the Year 2018 Andrew Harris
Rookie of the Year 2018 Naythan Steele
Council Minutes Page 12 of 12 February 26, 2019
Council Member Price announced the award recipients as presented at the February 25,
2019 Boards and Commissions banquet.
Volunteer of the Year 2018 Dave Shanahan
Youth Volunteer of the Year 2018 MARC Program
Business of the Year 2018 Lowe's Home Improvement
Organization of the Year 2018 I-CERV
Lifetime Contribution Award 2018 Debi and Andy Chesney
Mayor Martin announced a Rock Around the Park "Party Machine" concert on Friday,
March 1, 2019, at Texas Star Pavilion from 7:00 to 9:00 p.m.
Additionally, Mayor Martin expressed her appreciation to the City Secretary's Office staff
and presented bouquets of roses to Deputy City Secretary Lindsay Wells for her recent
Texas Registered Municipal Clerk recertification and City Secretary Kim Sutter for her
election as President of the Texas Municipal Clerks Association for 2019.
ITEM NO. 23. ADJOURN
Mayor Martin adjourned the meeting at 8:03 p.m.
APPROVED: ATTEST:
Lin artin, Mayor im Sutter, TRMC, City Secretary
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