HomeMy WebLinkAbout2013-08-13 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, August 13, 2013
A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at
4:00 p.m. on Tuesday, August 13, 2013, in the Precouncil Conference Room of City Hall,
201 North Ector Drive. Those present included Mayor Mary Lib Saleh, Mayor Pro Tern Leon
Hogg, Council Members Linda Martin, Linda Eilenfeldt, Glenn Porterfield, and Perry Bynum.
Council Member Tim Stinneford arrived at 4:10 p.m.
During the Precouncil meeting:
➢ Mayor Pro Tern Leon Hogg and Council Member Linda Eilenfeldt announced that they
represented the City at the Grapevine-Colleyville Independent School District's new
teacher luncheon on August 13, 2013.
➢ Mayor Mary Lib Saleh expressed her appreciation to the City Council for their
attendance at the recent Budget Worksession held on August 3, 2013.
➢ City Manager Gary McKamie introduced Director of Administrative Services Dale
Harwell and Building Official Don Sheffield, and announced that interviews are being
conducted for the Director of Public Works position. Additionally, he advised the City
Council of an emergency repair of a sewer line located off West Mills Drive.
Assistant City Manager Chris Barker advised that the emergency repair is necessary
to preserve the public health and protect the safety of the City's residents, and the
anticipated cost is under $50,000.
➢ City Manager McKamie introduced Fiona Allen, TRA Northern Regional Manager.
Trinity River Authority (TRA) Northern Regional Manager Fiona Allen addressed the
City Council regarding the proposed TRA debt sale, and presented information
regarding TRA's functions as well as the 2013 proposed capital program. She
advised that consensus from the contracting parties is required before proceeding to
move forward with the debt sale.
City Manager McKamie advised that a resolution will be presented to the City Council
at the next meeting for consideration.
➢ Director of Administrative Services Dale Harwell provided an update related to the
Atmos Energy Franchise Agreement, and advised that the current 25-year franchise
agreement is up for renewal. He stated that approval of the franchise agreement
requires two readings and an ordinance will be presented for consideration at the
August 27, 2013, and the October 8, 2013, City Council meetings.
Additionally, Mr. Harwell reviewed the Rate Review Mechanism (RRM) process, and
stated that a rate increase request will be presented at the September 24, 2013, City
Council Minutes Page 2 of 11 August 13, 2013
Council meeting for consideration. He advised that the average increase per
household will be $1.00 per month.
Mary Jean Maloney, Manager of Public Affairs, Atmos Energy, was present to
address any questions related to the agreement and RRM process.
➢ Fire Chief Wes Rhodes and Fire Marshal Paul Smith presented the Fire Department
update, which included the following:
o Overview of the activities of the Fire Marshal's office for the past five (5) years;
o Community Emergency Response Team (CERT);
o Citizen's Fire Academy;
o Hydra-storz installations;
o Gas well and building inspections;
o Apartment smoke detector inspection program;
o Social media page launch (Facebook);
o Public education;
o Response time analysis;
o 2012 calls for services and activity comparison for years 2012 and 2013;
o Addition of Squad 55;
o Upcoming events; and
o Fire Department Kid's Academy.
➢ Police Captain Gary Landers presented the code update related to residential and
commercial code issues, including the status of apartment inspections.
City Manager McKamie advised that Shadow Creek Apartments, 311 South Industrial
Boulevard, has been sold and that an update would be provided to the City Council at
an upcoming meeting.
➢ Finance Director Janina Jewell provided the financial update for the period ending
June 30, 2013, and advised that car rental tax was up by 2.1 percent and that sales
tax collections were up by 2.67 percent when compared to the prior year, bringing the
year-to-date total revenue collections up by five (5) percent.
➢ Finance Director Jewell provided an updated related to online water bill, and advised
that the online billing system was implemented August 12, 2013. She recognized
Information Services Administrator Dan McLain, Senior Computer Developer Tommy
Christopherson, Web Designer Adam Eakins, and Utility Billing Manager Kathryn
Tipton for their efforts in developing and implementing the program.
➢ Assistant City Manager Chris Barker presented the water update. He stated that the
Tarrant Regional Water District (TRWD) storage capacity is at 69 percent, and Stage
1 watering restrictions are in effect for the City.
➢ City Manager McKamie reviewed the regular agenda.
Council Minutes Page 3 of 11 August 13, 2013
CLOSED SESSION
The City Council convened into closed session at 6:15 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the
Texas Government Code related to the following litigation:
• Azadpour vs. City of Euless et al
Concerning personnel matters as authorized by Section 551.074 of the Texas
Government Code related to:
• Crime Control and Prevention District Board
Concerning economic development incentives as authorized by Section 551.087 of
the Texas Government Code related to:
• Glade Parks
The City Council recessed closed session at 6:45 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for
consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Gary McKamie
Deputy City Manager Loretta Getchell
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Assistant to the City Secretary Holly Houston
Police Chief Mike Brown
Director of Planning and Economic Development Mike Collins
Director of Administrative Services Dale Harwell
Director of Parks and Community Services Ray McDonald
Finance Director Janina Jewell
Fire Chief Wes Rhodes
Division Chief/ Operations Chanc Bennett
Assistant Fire Chief Jeff Morris
Division Chief/Fire Marshall Paul Smith
Marketing/Communications Manager Betsy Deck
Assistant Police Chief Bob Freeman
Library Administrator Sherry Knight
Human Resources/Risk Administrator Carolyn Marshall
Information Services Administrator Dan McLain
Firefighter II / Paramedic Irving Alvarado
Finance Accountant II Diana Ayala
Computer Support Specialist II Brett Bennett
Council Minutes Page 4 of 11 August 13, 2013
Police Sergeant David Chaney
Senior Planner Stephen Cook
Police Corporal Michael Duff
Firefighter II / Paramedic Jon Evans
Police Captain Steve Eskew
Finance Accountant I Ross Fairclo
Senior Police Corporal Joe Hoerth
Municipal Court Clerk Jerrie Keller
Police Captain Steve Kockos
Police Captain Gary Landers
Human Resources Benefit Technician Anniece McKanna
Office Technician Julie Mitchell
Accountant II Alice Norwood
Building Official Don Sheffield
Police Lieutenant Eric Starnes
Assistant Director of Finance Jackie Theriot
Police Sergeant Ron Williamson
Senior Police Corporal Brandon Zachary
VISITORS
Mark Compton Lark Koontz Geri Sorg
Darl Easton Lee Koontz Faye Stinneford
Iris Elliott Don Martin Barney Snitz
Adrienne Fairclo Dylan Ratliff Peggy Vandiver
Connor Fairclo Carroll "Scotty" Scott
And others as noted in the visitor register.
INVOCATION
City Manager McKamie gave the invocation.
PLEDGE OF ALLEGIANCE
Council Member Linda Martin led the pledge of allegiance.
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR AUGUST
Finance Director Jewell introduced Finance Accountant I Ross Fairclo. Ross was
accompanied by his wife, Adrienne, son, Connor, and members of the Finance Department.
Mayor Saleh presented Ross with a plaque and certificate commemorating his selection as
employee of the month for August 2013.
Council Minutes Page 5 of 11 August 13, 2013
ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS
Police Chief Mike Brown introduced Police Sergeant David S. Chaney. David was
accompanied by members of the Police Department. Mayor Saleh presented David with a
service pin commemorating his 20 years of service with the City.
Police Chief Brown introduced Police Corporal Michael Duff. Michael was accompanied by
his wife, Andrea, and members of the Police Department. Mayor Saleh presented Michael
with a service pin commemorating his 30 years of service with the City.
Fire Chief Rhodes introduced Firefighter II Jon Evans. Jon was accompanied by his wife,
Terri, sons, Justin, Jimmy, and Brian, Jimmy's fiancé, Jenna, mother, Selma, stepfather,
Rudy, friends, Lark and Lee Koontz, and members of the Fire Department. Mayor Saleh
presented Jon with a service pin and clock commemorating his 25 years of service with the
City.
CONSENT AGENDA (items 3 through 6)
Mayor Saleh read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 3
through 6.
Council Member Martin seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
Deputy City Manager Loretta Getchell reviewed the consent agenda items.
ITEM NO. 3. AUTHORIZED PURCHASE OF ASPHALT SLURRY SEAL
Authorized the purchase of asphalt slurry seal and microsurfacing through the annual
contract with Viking Construction, Inc., 2592 Shell Road, Georgetown, Texas, 78628 for
preventative street maintenance. The estimated expenditure is $90,000.
Slurry seal is a blended asphalt product which costs considerably less than an asphalt
overlay and prolongs street life an average of an additional five to seven years. Slurry seal
can be used on streets in fair condition and greatly helps to restore a uniform surface texture
and driving course. The City will only purchase material as needed and will be billed only for
the actual material purchased.
Council Minutes Page 6 of 11 August 13, 2013
ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT WITH THE CITY OF PLANO
Authorized the City Manager to enter into an Interlocal Purchasing Agreement with the City
of Piano for various goods and services.
The City of Euless establishes Interlocal Purchasing Agreements with cities to take
advantage of combined quantities or by obtaining pricing offered to a larger entity. This
agreement would allow the City of Euless and the City of Plano to purchase items off each
city's contracts as needed. Initially, the City of Euless intends to use the City of Plano's
pricing for an Uninterruptible Power Supply (UPS) system for use with the City's traffic
signals.
ITEM NO, 5. RATIFIED CITY MANAGER ACTION TO PROCEED WITH
EMERGENCY REPAIRS TO THE WELL LOCATED AT 1400 NORTH
MAIN STREET
Ratified the City Manager action to proceed with emergency repairs to the city owned and
operated water well located at 1400 North Main Street, by Millican Well Service, LLC, and
finding that the procurement is necessary due to unforeseen damage to public equipment
and finding that the repair is necessary to preserve the public health and protect the safety of
the City's residents. The estimated expenditure is $75,178.02.
Millican Well Service has extracted the existing pump and motor from the well site and
determined that the failure of the well has been caused by an inoperable motor. Millican
Well Service provided an estimate for the installation of a new motor, motor seal, and all
other appurtenances and labor necessary to bring the well back into operation. The Trinity
River Authority (TRA) is the primary source of potable water for the City and water produced
by City wells supplement the TRA supply and is essential should the TRA supply be
interrupted.
ITEM NO. 6. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of June 25, 2013.
REGULAR AGENDA
ITEM NO. 7. AUTHORIZED CITY MANAGER TO EXECUTE AN ENGINEERING
DESIGN CONTRACT
Deputy City Manager Getchell presented the item to the City Council, and advised that
pursuant to the approved Project and Financing plan for Tax Increment Reinvestment Zone
Number Three and Development Agreements related to Glade Parks, staff is requesting that
the City Council authorize the City Manager to negotiate and execute a contract with
Mycoskie, McInnis & Associates (MMA) to complete the design for portions of the Glade
Parks Infrastructure. MMA previously designed substantial portions of the Glade Parks
project and assisted the City with the bid specifications for Phase I which has been
completed. Staff recommends that MMA be retained to complete the design and bid
specifications for certain irrigation, entry features, sidewalks and landscaping associated
with Phase I and for the remainder of Phase III which will include Rio Grande Boulevard to
Council Minutes Page 7 of 11 August 13, 2013
Cheek Sparger, the bridge over Little Bear Creek, a traffic signal at the intersection of Rio
Grande and Cheek Sparger, acceleration/deceleration lanes along SH 121 including related
4iv utility services as well as sidewalks, entry features, irrigation, landscaping and lighting
associated with Phase III. The project will also include the completion of certain sanitary
sewer lines to serve the residential component of the project. Phase IV engineering may also
be provided by MMA to include completion of Brazos Boulevard and remaining
infrastructure. The estimated expenditure is $114,800, plus reimbursable expenses and
additional services.
City Manager McKamie advised that, although depicted on the slide, no town homes are
permitted in the development. The development will include 127 single family detached
homes.
Mayor Pro Tem Hogg motioned to authorize the City Manager to execute an Engineering
Design Contract with Mycoskie, McInnis & Associates (MMA) for the design of portions of
the Glade Parks Infrastructure.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 8. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE A
PHASE III AND IV DEVELOPMENT AGREEMENT
Deputy City Manager Getchell presented the item to the City Council, and advised that the
City Council has previously approved the establishment of a Tax Increment Reinvestment
Zone Number to provide for infrastructure improvements at the Glade Parks development.
She advised that the improvements would be funded by the increased revenues from the
development. The developer has requested to proceed with the improvements in an
expedited manner and more quickly than what the Tax Increment Reinvestment Zone (TIRZ)
Agreement dictates. The development agreement establishes a mechanism for the
developer to provide the funds to complete the improvements, and the funds will be placed
in an escrow account and used to construct the necessary improvements. Additionally, the
agreement set out the terms for for which the developer could be reimbursed.
City Manager McKamie explained the history of the progress of the development at the site.
He stated that the property has recently been purchased and brought out of bankruptcy and
believes the new developer is fully capable of moving forward with developing the property.
Council Member Martin motioned to authorize the City Manager to negotiate and execute a
Phase III and IV Development Agreement with Ruby 12 - Gladeretail, LLC specifying the
responsibilities of each party as it relates to public improvements approved in the TIRZ #3
Project and Financing Plan.
Council Member Stinneford seconded the motion.
Council Minutes Page 8 of 11 August 13, 2013
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 9. APPROVED BOARD APPOINTMENTS
Council Member Eilenfeldt motioned to reappoint Mayor Mary Lib Saleh, Mayor Pro Tern
Leon Hogg, Citizen Member Don Martin, and Citizen Member Iris Elliott to serve as
members of the Crime Control and Prevention District Board with expiring terms of
September 1, 2015.
Council Member Bynum seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 10. HELD PUBLIC HEARING AND APPROVED CRIME CONTROL AND
PREVENTION DISTRICT(CCPD) BUDGET FOR FY 2013-2014
Mayor Saleh opened the public hearing at 7:35 p.m.
Finance Director Jewell presented the proposed budget to the City Council. She advised
that the budget was approved by the Crime Control and Prevention District Board on May
30, 2013, and the proposed budget continues existing programming by the district. The
estimated beginning fund balance is $580,338 with proposed revenues of $1,969,802, and
proposed expenditures of $1,958,433 and includes funding for police personnel, operations
and the the radio system maintenance. The total proposed capital expenses are $261,606.
If approved as recommended, the projected ending fund balance is $329,461, which
exceeds the reserves level.
Police Chief Brown presented the proposed capital expenditure items which includes funding
for security upgrades for the police facility, part time Detention PSO Program, police
equipment,jail appliances, part time dispatcher, jail tower control room furniture, and funding
for the Regional Tactical SWAT Team training.
Mayor Saleh asked to hear from any proponents followed by opponents of the case.
Darl Easton, 1005 Fayette Drive, Euless, inquired as to the number of police officer's the
budget will fund, and also noted and inquired about the two percent increase factored in with
the City's budget and asked why it is not factored in the CCPD budget.
Deputy City Manager Getchell responded that the budget provides funding for 17 Officers.
Council Minutes Page 9 of 11 August 13, 2013
City Manager McKamie responded that the CCPD budget approval process is dictated by
state law and the proposed budget is prepared and considered by the CCPD Board much
earlier in the year. Because of the timing of the budget consideration by the CCPD Board,
conservative revenue estimates are utilized.
There being no other proponents or opponents, Mayor Saleh closed the public hearing at
7:41 p.m.
Council Member Porterfield motioned to approve the proposed Crime Control and
Prevention District (CCPD) Budget for FY 2013-2014.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 11. SET PUBLIC HEARING FOR AUGUST 27, 2013 FOR PROPOSED
CITY OF EULESS BUDGET FOR FY 2013-2014
Mayor Pro Tern Hogg motioned to set a public hearing for August 27, 2013, 7:00 p.m. in the
Euless City Council Chambers regarding the proposed City of Euless Budget for FY 2013-
2014.
Council Member Stinneford seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 12. PLACED A PROPOSAL TO ADOPT CITY OF EULESS AD VALOREM
TAX RATE ON THE SEPTEMBER 10, 2013 AGENDA
Council Member Stinneford motioned to place a proposal to adopt the City of Euless
proposed Ad Valorem tax rate of$0.470000 on the September 10, 2013, agenda.
Council Member Bynum seconded the motion.
City Manager McKamie added that the tax rate has remained unchanged since the 2007 tax
year.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Council Minutes Page 10 of 11 August 13, 2013
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 13. SCHEDULED PUBLIC HEARINGS ON PROPOSED CITY OF EULESS
AD VALOREM TAX RATE FOR AUGUST 27, 2013 AND SEPTEMBER
3, 2013
Council Member Martin motioned to schedule two public hearings on the proposed City of
Euless Ad Valorem Tax Rate for 7:00 p.m. on August 27, 2013, and for 7:00 p.m. on
September 3, 2013, in the Euless City Council Chambers.
Mayor Pro Tern Hogg seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
City Manager McKamie reviewed the tax rate adoption process. Additionally, he encouraged
the public to attend the public hearings set for August 27, 2013, and September 3, 2013.
ITEM NO. 14. PUBLIC COMMENTS
Mark Compton, 606 Creekside Drive, Euless, addressed the City Council regarding the
South Euless swimming pool, and asked that consideration be given to keep the swimming
pool open for another year.
City Manager McKamie expressed his appreciation to Mr. Compton for his comments and
stated that a determination has not been made with regard to the operations of the pool. He
advised that staff will continue to monitor the attendance at the pool and that there will be an
opportunity for public input at a public meeting at a later date.
ITEM NO. 15. REPORTS
City Manager
No report given.
City Attorney
No report given.
City Council
No report given.
Council Minutes Page 11 of 11 August 13, 2013
ITEM NO. 16.thbv Mayor Saleh adjourned the meeting at 7:51 p.m.
APPROVED: ATTEST:
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Mary Li Saleh im utter, T MC
Mayor City Secretary