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HomeMy WebLinkAbout1983-03-07 Regular Meeting Parks and Recreation Board March 7, 1983 CALL TO ORDER The regular meeting of the Parks and Recreation Board was called to order at 7: 00 P.M. , March 7, 1983 , in the Council Chamber of the Euless Municipal Building by Chairman Billy Owens. Other members present were Mrs. Carolyn Park, Messrs. Jack Hill, and Kerry McCombs. Alternates Ron Henson and D. R. Hawthorne attended the meeting. Chairman Owens appointed them deputies to serve officially at the meeting. Also present were Recreation Coordinator Julia Wakeley, Parks Coordinator Bob Phillips, and Recording Secretary Ophelia Smith. VISITORS Visitors present were: Robert L. Gonzales , Diann Yanez, Ethol Qualls, Pat McBrayer, Pam Hughes, Mayor Pro Tem Willie Mae McCormick, Jim Hackett,BESA, Cheryl Rider, BESA, and Councilman Glenn Walker. INVOCATION The invocation was given by Mayor Pro Tem Willie Mae McCormick. APPROVAL OF MINUTES The minutes of the regular meeting dated February 7 , 1983 , were approved as written. I. YOUTH SPORTS Mr. Hawthorne reported that he had met with the Euless Girl' s Softball Association. They have no unusual problems they need help with. They are in the process of preparing for their coming season, registration, finding commissioners, and finding volunteers to work with the youth groups. Mr. McCombs contacted the chairman of the "Select" group of young boys of the Bedford-Euless Soccer Association. Their only problem is they need more sponsors. Mr. Hawthorne reported the Soccer Association has nine hundred and fifty registered youths this season. The season started on Saturday, March 5th. Mr. Hawthorne invited the members of the Parks and Page Two, Regular Meeting, Parks & Recreation Board, March 7 , 1983 Recreation Board to the Harwood Soccer Complex on Saturday, March 19 , at 10: 00 A.M. , to view the Complex, and see first-hand the enjoyment our youths get from playing soccer. Mr. Hawthorne stated in answer to a question from Mr. McCombs that he thinks the "Select" group has done a great deal for the local Soccer Association, and has done even more for the City of Euless, because teams from the surrounding area get to play on our fields. Most of them have enjoyed it, and have commented quite often on the Officials in this Association. Mr. Jim Hackett, president of Bedford-Euless Soccer Association gave a preliminary report on soccer registration for the current season. He stated a total 1, 050 player registrations, and taking away the classis players leaves 968 recreational players. Fifty-seven of the recreational players are not residents of Bedford or Euless. They live in Watauga, Smithfield, and Hurst. There are twenty-three players from Hurst, almost all of which are in the under six group. Hurst does not have an under six group. Of the remaining three hundred and forty-three are residents of Euless, and 650 are Bedford residents. The largest group which is coed is the under eight group and has 253 players this spring. The next largest group is the under ten boy' s group at 209 . There are 151 youths in the under twelve boy' s group. Under 14 boy' s group has 71 players. The under six group of which we are very proud has 69 players. They are a delight to watch play the game. An under six field has been marked this year which is considerably smaller than an under eight field which they play on. There are eight teams. They divide up and play each other on Saturdays and have a great time. Mr. Hackett stated they have stopped taking late reg- istrations. This has enabled them to get all the uniforms out, 99% per cent of them on time, rosters were passed out, schedules were worked up only one time, and everything ran much smoother by cutting of late registrations. Mr. Hackett stated he would submit a final recap, as soon as, it is available. II. UPDATE ON BEAUTIFICATION PROGRAM Mrs. Park stated Mr. Phillips and Mrs . Wakeley have had signs imprinted with "ANOTHER EULESS BEAUTIFICATION PROJECT" made to be placed at various locations, being moved from project to project. Mrs. Park reported that Mr. Porterfield with the First National Bank of Euless is doing some publicity for the Beautifica- tion Program. He has called various businessmen and asked them to place the Beautification Slogan on their marquees. The First National Bank of Euless answers the telephone with the slogan, "Euless-We' re Building a Beautiful Tomorrow. " John Oliver, First City Savings Association of Euless, has purchased five hundred more bumper stickers imprinted with the Beautification Slogan. Page Three, Regular Meeting, Parks & Recreation Board, March 7 , 1983 We have sent letters to Kerry McCombs, Bob Eden, and John Oliver thanking them for donating one thousand (1 , 000) bumper stickers imprinted with the Beautification Slogan. Mr. Phillips has planted cedar elm trees on the Trinity Campus, and landscaped the area around the Trinity sign with eight crape myrtle shrubs and three cedar elm trees. This was sponsored by the Troy Ann Booster Club. Mrs. Park attended the Hopkins County Development Leader- ship Seminar, February 14 and 15, held in Sulphur Springs. Mrs. Park, Mrs. Wakeley, and Mr. George McKinney met with representatives of Texas Power and Light Co. to discuss making a slide show of an overview of the City of Euless in which the Beautification Program will be brought out. This project has been postponed until another season when plants are in bloom, and trees have their pretty green foliage. The City of Euless is hosting a Community Development Seminar on March 23rd. The Seminar will be held at the Chamber of Commerce Building from 9: 30 A.M. until 2 : 30 P.M. The program will consist of various members of the State Beautification Council. Rep- resentatives from twenty-four surrounding cities will be invited. Registration fee is $5. 00 . Mrs. Park stated that presently we are completing the Beautification Scrap Book, and writing the narrative report which is due April 1, 1983. Mrs. Park stated the area where help is needed most is the Youth Involved Litter Program, which the City set aside $2 , 500 . 00 for us to use on this program. We have had very little response in this area. Mrs. Park approached the Board with the idea of the Board members doing a litter project in connection with the Beautification Program. After some discussion Mr. McCombs made the motion that the Parks and Recreation Board clear away fallen, dead trees on a vacant lot across Vine Street west of his office at the corner of Huffman and Vine as a litter project in the B.T.C. Program on Saturday, March 26th. Mrs. Park seconded the motion which passed by unanimous vote. III. PARKS COORDINATOR'S REPORT Little Bear Creek Park: Mr. Phillips reported thirty- four pecan and cedar elm trees have been planted around the football fields at the entrance of the park. The pavilion and restrooms have been repainted. Page Four, Regular Meeting, Parks & Recreation Board, March 7 , 1983 West Park: Nineteen trees have been planted around the ballfields, and other trees in the park have been pruned. The picnic tables have been repainted. Civic Center Complex: Eighteen trees have been planted in the area. Round-Up has been applied to undesirable growth on the grounds. All beds have been worked and planted with plants propagated in the greenhouse. Mr. Phillips stated dwarf lantana propagated in the green- house will be planted throughout the City this year. Harwood Soccer Fields: The entrance gate has been replaced; fields have been mowed; and twenty-two acres have been sprayed with princep to control sandburs. The Bedford-Euless Soccer Association reimburses the City for all materials used on the soccer fields; chemicals, materials for repairs , rye grass seed, and marble dust used to line the fields, etc. Mr. Hackett stated materials for up-keep amounts to approximately $1 , 000. 00 per year. Wilshire Tennis Court: A portion of the fence has been replaced. Trees in all the parks have been sprayed with dormant oil spray. The Parks Department has funds to spray once a year, and dormant oil is the most effective. Twenty-seven other trees have been planted at various locations throughout the City, and all parks have been mowed and scalped. After some discussion regarding the adult soccer players situation, Mr. Owens suggested they bring an organizational plan with projected future needs to the Parks and Recreation Board. The Board will review proposal and make recommendations to the City Staff. IV. DISCUSSION OF RECREATION PROGRAMS AND FINANCES FOR 1983 Mrs. Wakeley gave a financial report on the Recreation activities. Men' s Winter Basketball 1981-82: Mr. Hawthorne moved to accept the report on Men' s Winter Basketball 1981-82 . Mr. McCombs seconded the motion which passed by unanimous vote. Mr. Henson moved to give Mrs. Wakeley authority to talk to surrounding cities and set fees at the going rate. Mr. Hawthorne seconded the motion which passed unanimously. Page Five, Regular Meeting, Parks & Recreation Board, March 7, 1983 Men' s and Women' s Spring Softball 1982: Mr. Hill made the motion to concur with the report on Men' s and Women' s Spring Softball 1982 . Mr. Henson seconded the motion which passed unanimously. Men' s and Women' s Fall Softball 1982: Mr. Henson moved to concur with the report on Men' s and Women' s Fall Softball 1982, and authorize Mrs. Wakeley to canvass surrounding cities and set fees at the going rate for 1983. Mr. Hawthorne seconded the motion which passed by unanimous vote. Men' s Winter Flag Football 1982 : Mr. Hawthorne made the motion that Mrs. Wakeley be empowered to set fees for Men' s Winter Flag Football 1983 . Mr. Henson seconded the motion which passed by unanimous vote. Men' s and Women' s Tennis: Mr. McCombs moved to empower Staff to set prices at going rate for Men' s and Women' s Tennis: 1983 . Mr. Henson seconded the motion which passed by unanimous vote. Youth Tennis 1982: The Board accepted the report on Youth Tennis 1982, and empowered Mrs. Wakeley to set fees at going rate for 1983 by unanimous vote. Youth Track 1982: Mr. Hill moved to accept the report on Youth Track 1982 , and empower Mrs. Wakeley to set fees at going rate for 1983 . Mr. McCombs seconded the motion which passed by unanimous vote. Men' s and Women' s Spring Softball 1983 : Mr. Henson moved to accept the report on Men' s and Women' s Spring Softball 1983. Mr. Hawthorne seconded the motion and the vote was unanimously approved. Weight Room: Chairman Owens reported the Weight Room needs repainting. Some of the equipment is in need of repair and additional equipment is needed. The room has no air circulation . causing an unpleasant odor. Swimming Program: Mrs. Park moved to accept the Swimming Program as it was set up last summer with the Y.M.C.A. in charge. Mr. Henson seconded the motion and the vote was: Ayes: Mrs. Park, Messrs. Hill, Owens, Henson, and Hawthorne . Nays: Mr. McCombs Page Six, Regular Meeting, Parks & Recreation Board, March 7, 1983 Chairman Owens declared the motion carried. After some discussion of tournament rental fees Chairman Owens tabled making a recommendation until the next regular meeting. PROPOSALS Practice Field Rentals: 1 . Mrs. Park made the motion that the proposed late charge of $10. 00 per day for failure to return ball field light key within twenty-four hours or the next working day be accepted by the Board. Mr. Henson seconded the motion which passed by unanimous vote. 2. Mrs. Park made the motion to accept the proposed late charge of $20. 00 for failure to turn in fees after a tournament the first working day after a tournament. Mr. Hawthorne seconded the motion which passed by unanimous vote. Tournament Rental Fees: 3. The Board agreed to accept the proposal to increase the tournament deposit from $75. 00 to $150 . 00 ,by unanimous vote. Activity Instructor' s Wages: 4 . Mr. Henson made the motion to recommend the proposal to increase Recreation Instructor' s pay from $5 . 00 to $7 . 00 per hour effective retroactive to the beginning of Spring Session. Mr. Hawthorne seconded the motion which passed by unanimous approval. Chairman Owens stated any action taken by the Board is presented simply in an advisory capacity to the City Council and Staff. V. INPUT FROM CITY COUNCIL Mayor Pro Tem Willie Mae McCormick stated she did not have anything to report. VI . INPUT FROM VISITORS Mr. Gonzales stated he with his family moved to Euless Page Seven, Regular Meeting, Parks & Recreation Board, March 7 , 1983 from Dallas six months ago. He has three children all playing in different sports. He stated being quite impressed with Euless and believes they will enjoy making this their home. Mr. Hackett stated the Bedford-Euless Soccer Association is engaged in discussions with a private land owner on Airport Free- way in Bedford. Land owner has offered the use of approximately three acres the Soccer Association will be able to develop into three soccer fields 1 , 000 ' ft. long and 300 ' ft. wide. Plans are to develop these fields this spring and early summer. The fields will have a sprinkler system. This will be a community involvement project including the land owner, the City of Bedford, and the Soccer Association. Mr. Hackett reviewed a newspaper published by the Soccer Association called "The Striker" , which is published on a funds available basis. He will add the Parks and Recreation Board to their mailing list. Mr. Hackett stated the Soccer Association has changed their Board meetings to the third Monday of each month so as not to coincide with the Euless or Bedford Parks and Recreation Board meetings. Mr. Hawthorne stated Mrs. Helen Lightbody has offered some property to the Soccer Association for practice sites, which the Soccer Association plans to use. Mr. Park stated the practice site is located on Signet between Yorkshire and Hwy 157 . This is a result of the Beautification Program. VII . ADJOURNMENT There being no further business to come before the Parks and Recreation Board at this time the meeting adjourned at 9 : 45 P.M. with a closing prayer by Mr. Jack Hill. 4C airmay�/a-LTZ:--- ---a-1