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HomeMy WebLinkAbout1980-12-01 • • Regular Meeting Parks and Recreation Board . December 1, 1980 CALL TO ORDER The regular meeting of the Parks and Recreation Board was called to order at 7:15 p.m. in the Council Chambers of Euless City Hall by Chairman Calhoun. Other members present were Mrs. Zella Stierwalt, Mrs. Sherry Kachel, Mr. Bobby Baker, and Mr. Kerry McCombs . Also present were Superintendent of Recreation Julia Wakeley, Superintendent of Parks Bob Phillips, and Recording Secretary Ophelia Smith. VISITORS • Visitor in attendance was City • Manager W. M. Sustaire. INVOCATION The invocation was given by Cnairman Calhoun. APPROVAL OF MINUTES Mrs . Kachel made a motion to approve the minutes of the regular meeting dated November 3, 1980, as written. Mrs . Stierwalt seconded the motion and the vote was as follows : Ayes : Mrs . Stierwalt, Mrs . Kachel, and Messrs. Baker, McCombs, and Calhoun. Nays : None. Chairman Calhoun declared the motion carried. • I. CONSIDER PROPOSED PARK PROJECT ON SOUTH SIDE; OF BLESSING BRANCH, Zoning Case F320 Members of the Board reviewed the Proposed Park Project on the south side of Blessing Branch, and after some discussion, Mr. Bobby Baker moved to recommend to the City Council tnat the Parks and Recreation Department accept the proposed 3.4 acres in Zoning Case #320 on the south side of Blessing Branch located east of North Main Street and north of Midway Drive to be used as a park site. (Page Two, Regular Meeting, Parks & Recreation Board, December 1, 1980) --� Mr. McCombs seconded the motion and the vote is as follows : Ayes : Mrs . Stierwalt, Mrs . Kachel, Messrs . Baker, McCombs, and Calhoun. Nays : None. Chairman Calhoun declared the motion carried. II . CONSIDER PROPOSED PARKING AREA AT PROPOSED PARK SITE ON SOUTH SIDE OF BLESSING BRANCH After some discussion of two (2) Proposed Parking Plans issued by Planning and Zoning Department, Mr. Bobby Baker made a motion to accept the Proposed Parking Plan at Proposed Park Site on Blessing Branch Creek utilizing maximum • parking of available space, twenty (20) spaces minimum. Mrs. Kachel seconded the motion and the vote is as follows : Ayes : Mrs. Stierwalt, Mrs . Kachel, Messrs . Baker, McCombs, and Calhoun. Nays : None. Chairman Calhoun declared the motion carried. III. ACCEPTANCE OF PROPOSED PARK PROPERTY ON NORTH SIDE OF BLESSING BRANCH, Zoning Case #314 After some discussion, Mrs . Kachel made a motion to accept the 7-acre Proposed Park Project on the north side of Blessing Branch Creek, located east of North Main Street and north of Midway Drive, Zoning Case #314. Mrs . Stierwalt seconded the motion and the vote is as follows : Ayes : Mrs . Stierwalt, Mrs . Kachel, Messrs . Baker, McCombs, and Calhoun. Nays : None. Chairman Calhoun declared the motion carried. (Pae Tutee, Regular Meeting, Park°3 & Recreation Board, December 1, 1980) IV. DISCUSSION OF BALLFIELD LIGHTING Mr. Phillips reported on existing light- ing of Central Jr. High and Trinity Hignt School ballfields . Mr. Phillips stated utilities on Central Jr. High ballfield cost the City of Euless $3,600.00 last year which was paid entirely by the City of Euless. Maintenance on lights amounted to over $3,000. 00. Men' s slow-pitch softball played 252 games on Central Jr. High ballfield last year. The cost per game was $29. 19. All games can be played in Little Bear Creek Park in the future. Mr. Phillips stated the cost of utilities for Trinity High ballfield last year was $485. 76. Cost of repairs amounted to $700.00. There were only seventeen (17) ball games played on Trinity High ball field last year. None of these games were sponsored by the City of Euless . Tile cost to the City was $78. 75 per game. Mr. Phillips stated the City has been required to spend an additional $700. 00 on repairs recently to Trinity High ballfield, and will be required to keep the lights repaired. Mr. Phillips recommended terminating the contract with Hurst-Euless-Bedford Independent School District at Central Jr. High and Trinity High School ballfields . He stated one (1) year's notice will be required to terminate the contract . Mr. Phillips recommends the City offer to sell the lights to the School District. Mr. Phillips stated he has received two quotes on the lights, and wait- ing to hear from two other electric companies . If the School District is not in favor of purchasing the lights, they can be moved to Ballfield Number 3 where the lights must be repaired. Mr. Baker made a motion to make a recommendation to the City Council to offer the lights on Central Jr. High and Trinity High ballfields to the School District for purchase. After a period of one (1) year, as the Contract Agreement states, if the School District does not wish to purchase the lights, the City may remove the lights and install them on a City park site. Mrs . Kachel seconded the motion and the vote is as follows : Ayes : Mrs . Kachel, Mrs . Stierwalt, Messers . Calhoun, Baker, and McCombs . Nays : None. Chairman Calhoun declared the motion carried. • • (Page Four, Re ular Meeting, Parks & Recreation Board, December 1, 1980) V. • DISCUSSION OF RECREATION FEES Chairman Calhoun recommended setting up work sessions to discuss recreation fees . Mrs. Wakeley stated the Recreation Department would need changes in fees before the programs are mailed in the spring ,for the summer session. Chairman Calhoun stated the Rec- reation programs are reaching approximately one-third of the population using the current mailing list. Mr. McCombs informed the Board members of the Direct Mail Company where address labels of all City residences may be purchased at a nominal fee. Mrs . Wakeley stated she would order address labels of City of Euless residents from David Webb Marketing Company to mail the Recreation programs in January, 1981. Chairman Calhoun recommended placing a questionaire on the back cover of the program inquiring what citizens would like to have incorporated into the program. Citizens could fill this out and return to the Recreation Department. This would give us some idea of the things citizens desire. Also, Chairman Calhoun rec- ommended asking citizens to let us know if they were not interested in receiving the program, we would delete their names from the mailing list, thereby reducing the cost. The Board members agreed to meet on Monday evening at 7 :00 p.m. , January 19, 1981, at Simmons Recreation Center for a work session on Recreation fees . VI. RECREATION COORDINATOR' S REPORT Mrs . Wakeley noted Texas Recreation and Parks Society (T.R.A.P. S. ) membership cards have been received. Mrs . Wakeley called attention to new name plates for each Board member and the Parks and Recreation Coordinators . Mrs . Wakeley announced Skip Keller, former Athletic Director, has resigned and taken a position with the City of Grapevine, but will help conduct the Mem's National Flag Football Tournament in Euless on December 12th, 13th, and 14th. Mrs . Wakeley displayed patches that are to be stitched on the jackets people will be wearing while assisting • (Page Five, Regular Meeting, Parks & Recreation Board, December 1, 1980) • with the Flag Football Tournament. Also, patches will be for sale as a souvenir item. " Mrs . Wakeley reported businesses have donated $375.00 to date to help defray Flag Football Tournament expenses . Mrs . Wakeley stated a local T-Shirt Company will be at the Flag Football Tournament selling T-Shirts . The Parks and Recreation Department will receive $0. 78 per decal sold, and five per cent ,of each T-Shirt sold. Mrs. Wakeley stated the Parks and Recreation Department is now a member of the American Contract Bridge League (A.C.B.L. ) . Mrs . Wakeley reported the Basketball League will start playing ball next week on December 9th. We have four- teen ( 14) men's teams and five (5) ladies' teams . The games are played on Tuesday and Thursday evenings . • VII. PARKS COO RDINATIOR' S REPORT Little Bear Creek Park: Mr. Phillips stated the Parks crew has planted two hundred crepe myrtles from cuttings rooted in the City Greenhouse in Little Bear Creek Park back of the baseball field . The playground equipment has been finished on the West end of the park. All old tree stumps have been removed and ground leveled and ready for planting grass. The flag football field has been finished and in use. Guard rails have been installed around three (3) towers in park area to prevent accidents. Midway Park: Mr. Phillips stated old tree stumps have been removed from Midway Park and maintenance to playground equip- ment has been completed. The large dead tree in front of the swimming pool has been removed. • Lakewood Park: • Mr. Phillips stated two bearings have been replaced in the Merry- jo-round and maintenance completed on all other playgoroung equipment. J .�. Carr Park: Mr. Phillips stated old tree stumps have been removed from park area . New.wood shavings have been spread on the jogging trail, and lights on the jogging trail have been turned to shine into the park area away from Simmons Drive. (Page S_ix, Regular Meeting, Parks & Recreation Board, December 1, 1980) • .., Mr. Phillips stated the fences in all the parks are being checked and repaired. Chains -on all swings are being inspected and new chain being installed where there is wear. Mr. Phillips stated the Parks Department has recently purchased a used front-end loader which is very beneficial to park maintenance. Mr. Phillips stated the Parks and Recreation Department has purchased a tandem trailer which we have converted into a concession stand. It is equipped with cold drink machines and a trash dispenser, and arranged to take care of the traffic. We will use this at the Flag Football Tournament in December, and this summer add a snack machine to serve people at ball games and tournaments. We think it a nice addition of equipment to she Department. VIII . LIGHTING AT LITTLE BEAK CREEK PARK_ Mr. Phillips reviewed plans for light- ing Little Bear Creek Park. He stated Texas Power and Light Company will do the installing using 175 watt bulbs . There will be twenty-seven (27) lights, eight (8) of which will be on metal poles. This portion of the wiring will be placed underground. The rest will be installed above ground lining the Hike and Bike Trail extending to the baseball field. The metal poles will cost the City $2,811.00. There will be a monthly charge of $216.00 for power. Texas Power and Light Company will maintain the lighting system. Chairman Calhoun inquired how this project will be funded. City Manager Sustaire replied that plans are being made to apply for matching Grant Funds . He stated it is necessary to install a lighting system in the park at this time. He remarked with a couple of minor changes the lighting could be ex- tended to allow two (2) of the lights to be placed in the parking area. Mrs . Kachel made a motion to accept the recommendation for lighting Little Bear Creek Park as presented by the Parks Coordinator with the changes suggested by City Manager Sustaire to rearrange lights to light the parking area on the West end of the park. Mr. Baker seconded the motion and the vote was as follows : Ayes : Mrs. Kachel, Mrs . Stierwalt, Messrs. Calhoun, Baker, and McCombs. Nays : None. Chairman Calhoun declared the motion carried. • (Pa e Soy en, Re ular Meetin , Parks & Recreation Board, _December 1, 1980) Ix DISCUSSION City Manager Sustaire reviewed the Proposed Project on Blessing Branch and answered questions by Board members regarding street layout, building structures, landscaping, and parking areas. City Manager Sustaire reviewed zoning area on the east side of the City next to D/FW Airport. X. ADJOURNMENT There being no further business the meeting adjourned at 8:50 p.m. • 09v Chairman dta04" ' • •