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HomeMy WebLinkAbout1973-10-15 Regular Meeting Park and Recreation Board October 15, 1973 CALL TO ORDER The regular meeting of the Park and Recreation Board was called to order at 7:45 P. M. in the Conference Room of the Euless City Hall by Chairman Charles Hunt. Members present were Messrs. Harold Copher and Jay Theder; Mesdms . Carolyn Griffin and Jolly Rawlings . (Absent was Mr. Jack Stoltze) Also present were Park and Recreation Director Frank Lindsey, and Recording Secretary Brenda Copher. INVOCATION The invocation was given by Mrs. Carolyn Griffin. APPROVAL OF MINUTES The minutes of the regular meeting dated September 18, 1973 were approved with the following correction : Item III , Paragraph 2 - "Mr. Gopher reported that the Park and Recreation Department had been granted every request in the 1973-74 Budget, except a Sign Making Macnine, a Trans- portation Bus, and a full time man." VISITORS Mr. Mike Monroe, City Engineer, was a visitor at the meeting. REPORT BY MR. MIKE MONROE : PLANS FOR WEST PARK. Chairman Hunt introduced Mr. Mike Monroe of the City Engineer's office and stated that he would present plans drawn up for consideration at West Park. Mr. Monroe presented a preliminary layout of the land at West Park. He pointed out possibilities, advantages, and disadvantages to certain items on the layout. Mr. Hunt stated that this layout was drawn up from the worksheet the Board used to make improvements on. Mr. Monroe presented a changing scale to the Board, showing enlarged sections of the layout. He explained the scale to the Board in detail . Mr. Monroe presented the cost figures of West Park according to this layout as follows : (Page Two, Regular Meeting Park and Recreation Board, October 15, 1973) Earthwork $ 6,000.00 Off Site Water 5,000.00 Sprinkler System 5,000.00 Soil Treatment & Seeding 2,000.00 Clay Infield 2,000.00 Backstops 9,400.00 Fencing 5,000.00 Concrete Work 3,000.00 Benches & Bleachers 8,000.00 Lighting 40,000.00 SUB TOTAL $85,400.00 Engineering & Contingent 8,540.00 TOTAL $93,940.00 The Board discussed the possibilities of cutting the costs, if possible. Fencing, lighting, backstops , and benches and bleachers were discussed at length. Mr. Monroe explained that there are a few things on the list which go hand in hand and should one be done - the other is almost inevitable. Mr. Monroe inquired if there were any questions . The Board had no questions but much discussion followed. Mr. Theder inquired if the road was included in the prices above. Mr. Monroe stated that it was not. Chairman Hunt stated that Mr. Monroe did an excellent job on the layouts and on his presentation, and the Board agreed. Mr. Hunt thanked Mr. Monroe for his presentation and stated that the Park and Recreation Board would contact him as soon as possible to inform him of the plans approved by them. Mr. Monroe departed at this time. II . PARK AND RECREATION DIRECTOR'S REPORT Mr. Lindsey stated that signs are being made for the parks. He passed around pictures of some of the signs that have already been put up. Mr. Lindsey stated that he met with eight church organizations and that they are interested in forming an athletic league. He stated that they are interested in playing in TAAF sports , including basketball , softball , flag football , weight lifting, and soccer. Mr. Lindsey stated that four softball teams are ready to play. He stated that seven basketball teams will be ready to play in November. He stated that there is even an interest in mixed volleyball teams . (Page Three, Regular Meeting Park and Recreation Board, October 15, 1973) He stated that they have built storage space in the Community Building. He stated that space has been made in the Community Building for weight lifting classes and that the classes will begin at the end of this week. He stated that the Police and Fire Departments have shown an interest in basketball and in a physical fitness program. Mr. Lindsey stated that the churches have shown an interest in a family day type situation. He stated that the games would be played with a 16" softball . He stated that the flag football team is to play this week at South Euless ; that this team is eleven and twelve year olds . He stated that Mr. Nash has given his best wishes and permission to play at South Euless. Mr. Lindsey stated that the wiring on the poles at Central field has to be redone; that there has already been someone almost killed by these wires . He stated that there is a short in them and that Mr. Griggs has advised to proceed with the project of re- wiring these poles. He stated that this project will cost approximately $ 1 ,700.00. Mr. Lindsey stated that Mr. Griggs has approved his request to attend a Park and Recreation meeting in San Antonio. III . JOGGING TRACK Mrs. Rawlings stated that she would like to tell the Park and Recreation Board about an idea she has been considering for the parks in this area. She stated that she knows of a park in North Dakota which has a jogging track and she is of the opinion that this is an excellent idea for our parks. She stated that this track is open 24 hours a day and is lighted. She commented that ours did not have to be lighted right away, but that she felt like it would be well used and that many people would take advantage of the opportunity to jog in a designated place instaad of through the streets at night. The Board agreed that this sounded like a worthwhile project and that Mrs. Rawlings would write for more information. Mrs . Rawlings stated that in this park there were at certain points of the track, stations which were equipped with parallel bars and other such body coordinating equipment. Mrs. Rawlings moved that the Park and Recreation Board look further into this project. Mr. Theder seconded the motion and the vote is as follows : Ayes : Mrs . Rawlings, Mr. Theder, Mr. Copher, Mr. Hunt, and Mrs . Griffin Nays : None (Page Four,. Regular Meeting Park and Recreation Board, October 15, 1973) Chairman Hunt declared the motion carried. IV. STATUS OF PRESBYTERIAN CHURCH PROPERTY Chairman Hunt stated that he discussed this project with Mr. Griggs and that Mr. Griggs stated that he expects appraisal figures soon. Mr. Hunt stated that both the Park and Recreation Board and the City Manager would get an appraisal . He stated that the Park and Recreation Board did not have their figures in from the appraiser. Mr. Lindsey stated that he talked with Mr. Griggs today and that he was waiting to hear from Mr. Tackett. He stated that the Park and Recreation Board figures are at the City Attorney's. V. REPORT ON MEETING WITH PLANNING AND ZONING COMMISSION. Chairman Hunt stated that if the Park and Recreation Board recalled from the last meeting, the Board needs to appoint a committee to meet with the representative from the Planning and Zoning Commission. He stated that he would like to see Carolyn Griffin and Jay Theder on this Committee. He stated that this committee is to inform the Planning and Zoning Commission of the locations of park sites in Euless to be put in the Future Land Use Plan. Mr. Theder and Mrs . Griffin agreed to serve on this committee. Mr. Theder inquired if Mr. Lindsey would mind attending these meetings with Mrs . Griffin and himself. Mr. Lindsey stated that he would attend the meetings if at all possible. Mr. Theder stated that the Planning and Zoning Commission would like to discuss mandatory dedication and that if passed, this would amend Ordinance No. 147. Mr. Lindsey gave each member of the Board a map of Euless, showing possible park sites for the members to use as work sheets for this project. Mr. Lindsey also showed the members the original Master Plan for the South Euless project. The Board discussed the points of interest on each map and all agreed that Mr. Theder and Mrs. Griffin should be the Committee to meet with the Planning and Zoning Commission representative. (Page Five, Regular Meeting Park and Recreation Board, October 15, 1973) Mr. Theder suggested that the Park and Recreation Chairman write a letter to the Planning and Zoning Chairman to inform them they will be furnished the information requested and to inform them that the Park and Recreation Board has formed a Committee to meet with their representative and supply the information on future park sites . VI . REPORTS WEST PARK The Park and Recreation Board discussed the drawings and layouts shown by Mr. Monroe earlier in the meeting. It was discussed that there must be a cut in the cost of this project. The Board came up with a total project figure of $42,790.00 including Engineer's fee. This was done by deducting lights, benches and bleachers, etc. Mrs. Griffin moved that the Park and Recreation Board proceed with trying to get this project approved for $42,790.00. Mr. Hunt seconded the motion. Mrs. Griffin and Mr. Hunt withdrew their motion and second and the Board agreed to table this item until Item VI on the Agenda was reached. OAKWOOD TERRACE Mr. Lindsey stated that the School Board accepted the proposal and passed out letters from the School Board to the members . The Board discussed the letter and decided to take listed purchase price instead of putting up bids. Mr. Theder moved that the Board approve that payment would be $1 ,800.00 within 30 days following our receipt of the equipment, with a second payment of $1 ,800.00 within 60 days following our receipt of the equipment. Thereafter, the monthly charge would be $81 .60 for 10 months at a total cost of $4,416.00. Mrs . Griffin seconded the motion and the vote is as follows : Ayes : Mr. Theder, Mrs . Griffin, Messrs . Hunt and Copher and Mrs . Rawlings Nays : None Chairman Hunt declared the motion carried. Mr. Theder moved to have Leisure Concepts, Inc. install the playground equipment at Oakwood Terrace school grounds for a total charge of $1 ,850.00 as referred to in a letter dated September 26, 1973 from Mr. Jim Lea. (Page Six, Regular Meeting Park and Recreation Board, October 15, 1973) Chairman Hunt seconded the motion and the vote is as follows : Ayes : Messrs . Theder, Hunt, Copher; Mesdms. Griffin and Rawlings Nays : None Chairman Hunt declared the motion carried. LAKEWOOD Mrs. Griffin read a letter from Mr. Carl Jones at the Lakewood School . Mrs . Rawlings made a motion that the project at Oakwood Terrace be duplicated as nearly as possible at Lakewood. (as far as amount of money, not necessarily the same exact equipment.) Mrs. Griffin seconded the motion and the vote is as follows : Ayes : Mesdms. Rawlings , Griffin, and Messrs. Copher, Hunt and Theder Nays : None Chairman Hunt declared the motion carried. BIKE TRAIL Mr. Lindsey stated that Mr. Charles Page, of Texas Power and Light, is working on this project. He stated that permission is needed from all people who own the property as well as Texas Power and Light. Mr. Page is to contact the people who own the land and find out the possibilities of this project. WILSHIRE PARKING Mr. Lindsey stated that to asphalt and gravel this lot will cost $1 ,650.00. He stated that he discussed this with Mr. Odom and that he stated that the County cannot do this for the Board. Mr. Theder stated that he would like to talk about the fence that needs to be put up. Mr. Copher stated that the fence could not be not be put up because of the drainage problem at this time. Mr. Copher moved to approve negotiations to tar and gravel the area and then negotiate to put up the fence only after the drainage problem is resolved. Mr. Theder seconded the motion and the vote is as follows : Ayes : Messrs . Copher, Theder, Hunt; Mesdms . Griffin and Rawlings Nays : None Chairman Hunt declared the motion carried. (Page Seven, Regular Meeting Park and Recreation Board, October 15, 1973) SOUTH EULESS DRIVEWAY Chairman Hunt stated that a driveway is definitely needed in this park. He stated that the park as it is now presents a traffic problem and needs to be corrected. Members of the Park and Recreation Board agreed that the drive as it now exists presents a traffic problem and that the drive should be extended to connect with South Main Street. It was agreed by all members that the City Manager should be requested to re-negotiate with the Superintendent of Schools the project for the drive for South Euless to be used next season . VII . DISCUSSION OF COUNCIL FOR SOCIAL CONCERNS Chairman Hunt suggested to the Board that they request approval by the Mayor and Council for an alternate non-voting member to the Park and Recreation Board to be a liason for this Board to the Council of Social Concerns. The Board was in agreement that all members had too much to do to keep up with the Park and Recreation Board business to have time to attend another meeting. Chairman Hunt advised the Board that he has discussed this possibility with Mr. Bill Dunn and Mr. Dunn agreed that he would have to be interviewed and screened for this position if the Council approved it. Mr. Hunt made the motion that the Park and Recreation Board recommend to the Mayor and City Council that an alternate, non-voting member be appointed to this Board to serve as a representative of the Park and Recreation Board on the Council of Social Concerns . Mr. Theder seconded the motion and the vote is as follows : Ayes : Messrs . Hunt, Theder, Copher; Mesdms. Griffin and Rawlings Nays : None Chairman Hunt declared the motion carried. VIII . DISCUSSION - CAPITAL IMPROVEMENTS AND CONTINUATION OF DISCUSSION ON WEST PARK Mr. Theder passed out a list of figures for Capital Improvements to all members of the Board. (Copy attached to minutes) Mr. Theder reviewed the list of figures and a discussion followed. (Page Eight, Regular Meeting Park and Recreation Board, October 15, 1973) The Board discussed items which could favorably be deleted or reduced from the list of figures . Mrs . Griffin left at this time. Mr. Theder stated that this list consisted of both Phase I and Phase II . Members of the Board agreed that they should attempt to get this item on the Agenda for the next Council meeting. Mr. Hunt moved to proceed with actions so that the Council can consider the project for completion for use next spring. Mrs . Rawlings seconded the motion and the vote is as follows : Ayes : Mr. Hunt, Mrs. Rawlings, Mrs. Griffin, Messrs. Copher and Theder Nays : None Chairman Hunt declared the motion carried. IX. BUDGET REVIEW The Park and Recreation Board agreed that they were overall pleased with the items reflected in the budget. X. ADJOURNMENT The meeting adjourned at 11 :30 P. M. APPROV. 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