Loading...
HomeMy WebLinkAbout2019-06-25 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, June 25, 2019 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:34 p.m. on Tuesday, June 25, 2019, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tern Jeremy Tompkins, Council Members Tim Stinneford, Eddie Price, Perry Bynum, Harry Zimmer, and Salman Bhojani. During the Precouncil meeting: Mayor Pro Tern Jeremy Tompkins expressed his appreciation to City staff for their efforts in organizing and preparing for the Town Hall meetings. He stated that the meetings are always so well done. Council Member Salman Bhojani expressed his appreciation to staff for the work that goes in to preparing for the budget meetings. City Manager Loretta Getchell wished an early happy birthday to Council Member Tim Stinneford. Additionally, she announced that a retirement reception for Parks Field Tech III Cary Stevenson will be held Friday, June 28, 2019, at the Parks Maintenance Facility at 1:30 p.m. City Manager Getchell reviewed the regular agenda. City Secretary Kim Sutter advised of the Board and Commission appointment process for the year and provided proposed dates for candidate interviews. Discussion ensued regarding the proposed dates and it was agreed that candidate interviews will be conducted on Monday, November 11, 2019, if necessary. Finance Director Janina Jewell presented the Financial update for the period ending May 31, 2019. Assistant City Manager Chris Barker provided the Transportation update and advised that, due to the ongoing highway expansion project, a total closure of the Cheek- Sparger Road intersection beneath State Highway (SH) 121 began Monday, June 24, 2019, for an estimated three weeks. Additionally, the park trail located under SH 121 will also be closed for the duration of the construction. Fire Chief Wes Rhodes provided a brief explanation of the Fire Department's response plan during the road closure by collaborating with the Cities of Bedford and Grapevine. Council Minutes Page 2 of 8 June 25, 2019 CLOSED SESSION The City Council convened into closed session at 6:08 p.m. for deliberation regarding the following: Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas Government Code related to pending or contemplated litigation: • Courtney Orsburn v. City of Euless, et. al. The purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: • Cresthaven Addition Mayor Martin recessed closed session at 6:22 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Fire Chief Wes Rhodes Finance Director Janina Jewell Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Library Director Sherry Knight Human Resources-Risk Director Donny Beasley Assistant to the City Manager Betsy Deck Municipal Courts Manager Claudia Quintero Assistant Director of Public Works James Whitt VISITORS Jessy Diamba Suzy McCormick Mavy Wright 1 INVOCATION Council Member Perry Bynum gave the invocation. 1 Council Minutes Page 3 of 8 June 25, 2019 PLEDGES OF ALLEGIANCE Council Member Salman Bhojani led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR JULY Police Chief Mike Brown introduced Senior Police Officer Casey Sanders. Casey was accompanied by his wife, Cristin, son, Corey, daughter, Cara, and members of the Police Department. Mayor Martin presented Casey with a plaque and certificate commemorating his selection as employee of the month for July 2019. ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS Senior Police Officer Patrick Bush was due to receive a service pin commemorating his 15 years of service with the City but was unable to attend the meeting. Police Chief Mike Brown introduced Senior Police Officer Steven Snyder. Steven was accompanied by members of the Police Department. Mayor Martin presented Steven with a service pin commemorating his 20 years of service with the City. Police Chief Mike Brown introduced Senior Police Officer Jon Pettit. Jon was accompanied by his wife, Tracy, and members of the Police Department. Mayor Martin presented Jon with a service pin commemorating his 20 years of service with the City. Assistant Director of Public Works James Whitt introduced Foreman Greg Cameron. Greg was accompanied by members of the Public Works Department. Mayor Martin presented Greg with a service pin commemorating his 20 years of service with the City. ITEM NO. 3. RECOGNITION OF RECIPIENT OF THE EAGLE SCOUT AWARD FROM THE BOY SCOUTS OF AMERICA Mayor Martin presented James Munzlinger, Jr. with a certificate in recognition of achieving the rank of Eagle Scout from the Boy Scouts of America. James was accompanied by his girlfriend, Britney Baxter, grandfather, Mitchell Rabon, mother, Jennifer, and father, James, Sr. He provided a brief explanation of his Eagle Scout project. CONSENT AGENDA (items 4 through 15) Mayor Martin asked Assistant City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 4 through 15. Council Minutes Page 4 of 8 June 25, 2019 Council Member Bhojani seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Tompkins, Council Members Stinneford, Price, Bynum, Zimmer, and Bhojani Nays: None Mayor Martin declared the motion carried. ITEM NO. 4. AUTHORIZED MAYOR TO EXECUTE A PIPELINE EASEMENT Authorized the Mayor to execute a Pipeline Easement with Atmos Energy Corporation for the purpose of installing a gas pipeline in City owned property at the corner of State Highway (SH) 10 and Texas Star Parkway. ITEM NO. 5. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE A PARTICIPATION AGREEMENT WITH VICTRON, LLC Authorized the City Manager to negotiate and execute a Participation Agreement for Oversize Reimbursement between Victron, LLC and the City of Euless related to the construction of Glade Road from the eastern State Highway (SH) 360 right-of-way line to a point approximately 385 feet east along Glade Road to the Dallas/Fort Worth International Airport property boundary. ITEM NO. 6. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF GRAPEVINE Authorized the City Manager to negotiate and execute an Interlocal Agreement between the City of Euless and the City of Grapevine relating to roadway improvements along Glade Road from the eastern State Highway 360 right-of-way line to a point approximately 385 feet east along Glade Road to the Dallas/Fort Worth International Airport property boundaryThe primary purpose of the agreement is to enable the City of Grapevine to inspect the construction of the roadway improvements and delineate future maintenance responsibilities. The City of Euless will review and approve the construction plans and specification submittals. ITEM NO. 7. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BEDFORD Authorized the City Manager to negotiate and execute an Interlocal Agreement with the City of Bedford relating to roadway improvements at the intersection of Heritage Avenue, Woodpark Lane, and Cheek-Sparger Road. In March 2019, the Cities of Euless, Bedford, and Colleyville, and Tarrant County, Texas, entered into an Interlocal Agreement relating to the design and construction of a traffic signal at the intersection of Heritage Avenue and Cheek Sparger Road. This agreement will provide for the concurrent, joint design and construction of roadway improvements at the intersection. Council Minutes Page 5 of 8 June 25, 2019 ITEM NO. 8. APPROVED CONTRACT WITH KMP SERVICES, INC. DBA VINE GROUP, GRAPEVINE, TEXAS Approved a contract with KMP Services Inc., dba Vine Group, Grapevine, Texas for temporary hospitality support staff, through an Interlocal Agreement with the City of Grand Prairie. This agreement would provide for temporary hospitality support staff to supplement Texas Star staff at the Conference Centre and Raven's Grille for large events. The City of Grand Prairie contract with KMP Services Inc. is a one-year base agreement with four additional one-year renewal options. The estimated expenditure is $70,000. ITEM NO. 9. APPROVED CONTRACT EXTENSION WITH WEAVER, LLP OF DALLAS, TEXAS PER REQUEST FOR PROPOSAL NO. 005-15 Approved a contract extension with Weaver, LLP, 2300 North Field Street, Suite 100, Dallas, Texas, per Request for Proposal (RFP) No. 005-15, for independent audit services for the audit of the City of Euless and Euless Development Corporation financial records for Fiscal Year 2019. RFP No. 005-15 was awarded on June 23, 2015, for fiscal years ending September 30, 2015 through 2017 and contained options for two additional one- year renewals. This constitutes the second of the two additional one-year renewal options. The estimated expenditure is $72,000. ITEM NO. 10. AUTHORIZED AWARD OF BID NO. 003-19 Authorized award of Bid No. 003-19, for a construction contract to Weisinger Incorporated, 18150 Interstate 45 North, Willis, Texas, for well construction and plugging of the Far North and Fuller Wells in the amount of$6,426,500, less Change Order No. 1, a deduction of $577,400, for a total net amount of $5,849,100, and authorized the City Manager to negotiate and execute a contract with Weisinger Incorporated. ITEM NO. 11. AUTHORIZED AWARD OF BID NO. 010-19 Authorized award of Bid No. 010-19, for a construction contract to McMahon Contracting LP., 3019 Roy Orr Boulevard, Grand Prairie, Texas, for the reconstruction of Fuller-Wiser, Bear Creek Parkway, Ash Lane, and Midway Drive, and authorized the City Manager to enter into a contract with McMahon Contracting LP. The project generally provides for the replacement of approximately 8,200 square yards of existing asphalt with 8-inch reinforced concrete pavement; removal and replacement of approximately 68,143 square yards of concrete pavement with 8-inch reinforced concrete pavement, all on 8-inches of lime and cement stabilized subgrade. Approximately 4,700 cubic yards of existing pavement subgrade is to be removed and disposed of. The project also includes removal and replacement of approximately 4,200 square yards of 6-inch reinforced concrete driveway approaches; removal and replacement of Americans with Disabilities Act(ADA) accessible ramps; sidewalk removal and replacement; approximately 37,000 feet of 6-inch reinforced concrete curb; Council Minutes Page 6 of 8 June 25, 2019 adjustment of water valve boxes and manhole ring and covers in the pavement areas. The estimated expenditure is $6,030,519.25 ITEM NO. 12. AUTHORIZED THE PURCHASE OF TELEPHONE AND NETWORK SERVICE Authorized the purchase of telephone and network service from AT&T for use at City facilities. The 36-month agreement includes both telephone and network communications services. In addition to redundant telephone services, this system provides a redundant network and internet connection to the Police Department. The estimated expenditure is $40,823. ITEM NO. 13. AUTHORIZED THE PURCHASE OF NETWORKING HARDWARE AND SOFTWARE Authorized the purchase of networking hardware and software from Computer Discount Warehouse (CDWG). CDW-G holds multiple State of Texas contracts for purchasing computer and networking equipment, including the Texas DIR contracts. This type of equipment was included in the approved FY19 budget as an expenditure for Information Services and includes network equipment and cabling for the Library renovation project. The estimated expenditure is $115,000. ITEM NO. 14. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the period of October 1, 2018 through March 31, 2019. ITEM NO. 15. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of June 11, 2019. REGULAR AGENDA ITEM NO. 16. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Council Member Bynum motioned to authorize the Mayor to negotiate and execute conveyance documents for the purchase of properties located at Cresthaven Addition, Block 2, Lot 7, 913 Cresthaven Drive and Block 2, Lot 6, 1001 Cresthaven Drive. Mayor Pro Tern Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Tompkins, Council Members Stinneford, Price, Bynum, Zimmer, and Bhojani Council Minutes Page 7 of 8 June 25, 2019 Nays: None Mayor Martin declared the motion carried. ITEM NO. 17. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2222 Director of Planning and Economic Development Mike Collins presented the item to the City Council and advised that the city is seeking to vacate and abandon a portion of Fuller Drive as street right-of-way. He added that a Wendy's Restaurant had been located on the northeast corner of State Highway (SH) 183 (Airport Freeway) and North Main Street on Euless Gardens Addition, Block 1, Lot 24R, and as a part of the Airport Freeway widening project, the Texas Department of Transportation (TxDOT) acquired right-of-way from Wendy's and the restaurant closed. A portion of the Wendy's tract that was not needed as part of the highway expansion was later declared surplus property by TxDOT and the city acquired the surplus property. TxDOT has approved a drive approach onto the westbound service road from this property. Council Member Price motioned to approve Ordinance No. 2222, approving the vacation and abandonment of a portion of Fuller Drive as street right-of-way. Council Member Bhojani seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Tompkins, Council Members Stinneford, Price, Bynum, Zimmer, and Bhojani Nays: None Mayor Martin declared the motion carried. ITEM NO. 18. PUBLIC COMMENTS No public comments. ITEM NO. 13. REPORTS Staff Report No report given. City Manager No report given. Council Minutes Page 8 of 8 June 25, 2019 City Attorney No report given. City Council Mayor Martin offered her congratulations to City Secretary Kim Sutter for receiving the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks (IIMC). ITEM NO. 14. ADJOURN Mayor Martin adjourned the meeting at 8:00 p.m. APPROVED: ATTEST: Linda.Martin, Mayor C--- Airri Sutter, TRMC, CMC, City Secretary