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HomeMy WebLinkAbout1999-04-06 AGENDA PLANNING AND ZONING COMMISSION City of Euless Council Chambers - Building "B" 201 N. Ector Drive, Euless, Texas 76 039 April 6, '1999 5.30 P.M. - Pre-Commission Meeting (Conference Room T- Building 'C") 7.00 P,M. - Call to Order (Council Chambers- Building 'E°) * Immediately following adjournment will be the fAl?ITAL IMPROVEMENTS ADVISORY ('I)MMT.ff*I'tll'': MEETING PLEDGE OF ALLEGIANCE- Commissioner Zahn INVOCATION - Commissioner Bright APPROVAL OF MINUTES - Regular meeting of March `l6, 1999 AGENDA ITEMS: ITEM I PUBLIC HEARING - PLANNED DEVELOPMENT - 99--01MPD WOODCREEK. ADDITION, BLOCK G, LOT 1, AND REAR CREEK VILLAS I ADDITION, BLOCK A, LOT 'I Public input regarding the request for a Planned Development for a single family residential development, changing the zoning from CUD 633 (Community Unit Development for single family and multi-family 24+ units per acre) and PD 1351 (Planned Development for small lot single family gated development) into PD (Planned Development for small lot single family gated development) in the Woodcreek Addition, Block G, Lot 1, and Bear Creek Villas I Addition, Block Aa,, Lot 1. ITEM 2 RECOMMENDATION - PLANNED DEVELOPMENT - 99-01-PD - WOODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREEK VILLAS I ADDITION, BLOCK A, LOT 1 Consider the recommendation regarding the request for a Planned Development for a single family residential development, charging the zoning from CUD 633 (Community Unit Development for single family and multi-family 24+ units per acre) and PD 1351 (Planned Development for small lot single family gated development) into Ply (Planned Development for small lot single family gated development) in the Woodcreek Addition, Block G, Lot 1, and Rear Creek Villas I Addition, Block A, Lot 1, ITEM 3 PUBLIC HEARING m SPECIFIC USE PERMIT - 99-03-SUP -- WOODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREED VILLAS 1 ADDITION, BLOCK A, LOT 1 Public input regarding the request for a single family gated residential development, bated in the Woodcreek Addition, Block G, Lot 1, and Bear Creek Villas l Addition, Block A, Lot 1. ITEM 4 RECOMMENDATION - SPECIFIC USE PERMIT m #99-03-SUP - WOODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREEK VILLAS I ADDITION,DITION, BLOCK A, LOT 1 Consider the recommendation mendation regarding the request fear a single family gated residential development, located in the Woodcreek Addibon, Slick G, Lot 1, and Bear Creek Villas I Addition, Block Ah, Lot 1, ITEM 5 PUBLIC HEARING - ZONING CHANGE a #98-31 WZC - OAK FOREST ADDITION,, BLOCK 3, PORTION OF LOT"3 - KWK INDUSTRIES Public input regarding request for a dry cleaner operation from Kwik Irrd stries, changing the zoning from CT1 (Neighborhood Business District) to C-2 (Community Business District) located in the Oak. Forest Addition, Block 3, Portion of Lot 3, 1301 North Main Street. ITEM 6 RECOMMENDATION -ZONING CHANGE w 98-31 2C - OAK FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 -- KWIK INDUSTRIES Consider the recommendation regarding the request from K lk Industries for a dry cleaner operation, changing the zoning from C-1 (Neighborhood Business District) to Cw2 (Community Business District) located in the Oak Forest Addition, Black 3, Portion of Lot 3, 1301 North Main Strut. ITEM 7 PUBLIC HEARING SPECIFIC USE PERMIT" M #98-36-SUP - OAK FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 - K IK INDUSTRIES Public input regarding request from KvAk Industries for a dry cleaner operation, located in the Oak Fairest Addition, Block 3, Portion of Last 3, 1301 North Main Street, ITEM 8 RECOMMENDATION - SPECIFIC USE PERMIT a 98-36-SUP - OAK FOREST ADDITION,N, BLOCK 3, POR71 N OF LOT 3 ® KVAK INDUSTRIES Consider the recommendation regarding the request from KyAk Industries for a dry cleaner operation, located in the Oak Forest addition, Block 3, Portion of Lot 3, 1301 North Main Street. ITEM 9 CONSIDERATION - PRELIMINARY PLAT" - #98-04-PP a WILLIAM G. MATTHEW SURVEY, ABSTRACT 1052, TRACTS 2Aa, 21302, AND A PORTION OF 2132A Consider a request by NEE ISD for a Preliminary Plat for Vvilliam Matthews Survey, Abstract 1052, Trots 2A, 252, and a portion of 2132A into Twin Greek Estates Addition, Black 1, Lot 24. ITEM 10 REPORTS ITEM I I DIRECTOR'S REPORT POSTED THIS 1ST DAY OF APRIL, 1999, AT 4-.00 Palk ------------ 8 MY Individual Posting Notice (817)M-1623.Rewwoble&=mm0daWnsW§b,-made to irmiatywrow& PLANNING AND ZONING COMMISSION APRIL 6, 1999 MINUTES The Pre-Commission meeting of the Planning and Zoning Commission was called to order by Chairman Ronald Young at 5:30 p.m. in the Building `C" Conference Room. Six members of the Planning and Zoning Commission were in attendance. PLANNING AND ZONING COMMISSION CONSIDERATION OF SCHEDULED ITEMS - COUNCIL CHAMBERS. Chairman Young called the Planning and Zoning Commission meeting to order at 7:00 p.m, for the consideration of scheduled iterns. He stated there were six members of the Planning and Zoning Commission present and that Commissioner Robert McMillon was absent. MEMBERS AND STAFF PRESENT MEMBERS ABSENT Chairman Ron 'Young Robert McMillon George ,Zahn Richard McNeese Billy Owens Katherine Houk Nancy Bright Bo Bass, Director of Planning and Development Andrea Baxter, Assistant Director of Public Works Paul Kruckerneyer, City Engineer Michael Logan, Fire Marshal Carol Griffith, Planning Services Manager Donna Brown, administrative Secretary VISITORS PRESENT Hershel Lindly John Birkhoff Matt Hickey Steven Cloutier Eric Smith Henry Rahmani PLEDGE OF ALLEGIANCE AND INVOCATION: The Pledge of Allegiance was led by Commissioner Bright and the Invocation was given by Commissioner Zahn, APPROVAL OF MINUTES Commissioner McNeese moved to approve the minutes of March 16, 1999. Commissioner Houk seconded the motion. The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn; Houk, Owens Bays: gone The motion carried. MINNI°•T S 01=APRIL Fi, 1999 REGULAR AGENDA Chairman Young stated that the Commissioners would consider Item 9 first. ITEM 9 CONSIDERATION — PRELIMINARY �P}�L�AT �- #(9�8-04-PP - WILLIAM G. MATTHEW SURVEY, ABSTRACT 105 , TRACTS 2A, 21302, AND A PORTION OF 2132A Consider a request by HEB ISD for a Preliminary Plat for William Matthews Survey, Abstract 1052, Tracts 2A, 2B2, and a portion of 2B2A into Twin Creek Estates Addition, Block 1, Lot 24. Bo Bass, Director of Planning and Development, gave a description of the case and stated that due to the expansion of Main Street the 25 feet building line required was pushed eastward into the tract, which created two situations: 1) some of the existing buildings encroached on the building line, 2) some of the newly designed buildings encroached on the building line. NEB Independent School District requested and received approval of a variance from the Zoning Board of Adjustments to allow the new structures to encroach on the building line, and the existing structures are "grandfatheredn. Chairman Young asked City Engineer Paul Kruckemeyer if engineering was satisfied with the plat and right-of-way dedication. Mr. Kruckemeyer answered yes and that they recommended approval. Commissioner McNeese moved to approve case #98-04-PP. Commissioner Houk seconded the motion. The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn, Houk, Owens Nays: None The motion carried. ITEM 1 PUBLIC HEARING ® PLANNED DEVELOPMENT - ##99901-PD — WOODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREED VILLAS I ADDITION, BLOCK A, LOT 1 Public input regarding the request for a Planned Development for a single family residential development, changing the zoning from CUD 538 (Community Unit Development for single family and multi-family 24+ units per acre) and PD 1351 (Planned Development for small lot single family gated development) into PD (Planned Development for small lot single family gated development) in the Woodcreek Addition, Block G, Lot 1, and Bear Creek Villas i Addition, Block A, Lot 1. NIINUTB OFAPRIL 6. [9q9 Bo Bass, Director of Planning and Development, gave a description of the case and stated that staff recommended approval, partly due to the fact that it is an infill project Chairman Young opened the Public Hearing and asked the applicant to give a short presentation. Henry Rahmani, 1502 Alberi Drive, Euless, Texas, stated that after he had received approval for the north part of this proposal, he had purchased the southern part to make the whole development more accessible for the residents from both directions. He also stated that this additional land would give hire room to put in a clubhouse and a swimming pool. There being no proponents or opponents, Chairman Young closed the Public Hearing. ITEM 2 RECOMMENDATION -- PLANNED DEVELOPMENT - #99-01-PD m- WOODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREEK VILLAS I ADDITION, BLOCK A, LOT 1 Consider the recommendation regarding the request for a Planned Development for a single family residential development, changing the zoning from CUD 033 (Community Unit Development for single family and multi-family 24+ units per acre) and PD 1351 (Planned Development for small lot single family gated development' into PD (Planned Development for small lot single family gated development) in the Woodcreek Addition, Block G, Lot 1, and Bear Creek Villas I Addition, Block A, Lot 1, Bo Bass, Director of Planning and Development, gave a description of the case and stated that staff recommends approval. Chairman Young asked the applicant if he is the fee simple owner of all the property. Mr. Rahmani answered yes. Chairman Young also asked if he is the developer and nobody else is involved in it, Mr. Rahmani answered yes. Chairman Young asked Mr. Rahmani if he was going to build on all the lots himself, or was he going to build part and sell part. Mr. Rahmani answered that there would be one or two more builders, but at this time Fie was not certain which ones.. Chairman Young then asked if the Homeowners Association would be the same for both phases, and Mr. Rahmani answered that it would. Commissioners Zahn and Bright expressed their approval of Mr. Rahmani's work. Commissioner Houk asked Mr. Rahmani if he was expanding the existing Homeowner's Association. He replied yes. Commissioner Owens asked Mr. Bass if this Planned Development (PD) approval could be tied to the present ownership. Mr. Bass answered that the PD could not because it runs with the land, but that the SUP could. Chairman Young stated that a note on the PD plans indicated that there would be a 6 feet wood fence on the north and south property lines, but that the drawing showed a P,n**;\ ';GF v11M €€_.S OF AML F•, 14 masonry fence on the south property line along Denton Drive. Mr. Rahmani stated that the drawing was correct abort the masonry fence along the south property line, but that he wanted an 8 feet wood fence along the north property line. Chairman Young asked that Mr Rahmani get with staff to correct the notes on the PD plans. Commissioner Owens moved to approve case #99-01-PD with changes to the notes to reflect that screening on the north side would be 8 feet instead of 6 and that the fence on the south property line would be masonry. Commissioner McNeese seconded the motion. [Dote to minutes: Mr. Rahmani has since stated that he prefers a B feet wood fence, not 8 feet on the north property line. Therefore the plans are correct about the fence on the north property line, but the note will be corrected about the masonry fence on the south property line.] The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn, Houk, Owens Nays: gone The motion carried. ITEM 3 PUBLIC HEARING -- SPECIFIC USE PERMIT - #99-03-Sd,.1P — WOODCREEK ADDITION, BLOCK O, LOT 1, AND BEAR CREEK VILLAS I ADDITION, BLOCK A, LOT 1 Public input regarding the request for a single family gated residential development, located in the Woodcreek Addition, Block G; Lot 1, and Bear Creek Villas I Addition, Block A, Lot 1. Bo Bass, Director of Planning and Development, gave a description of the case and stated that staff recommended approval. Chairman `young opened the Public Hearing and asked the :applicant if he had any additional comments. Mr. Rahmani answered no. There being no proponents or opponents, Chairman Young closed the Public Hearing. ITEM 4 RECOMMENDATION — SPECIFIC USE PERMIT - #99-03-SUP -- OODCREEK ADDITION, BLOCK G, LOT 1, AND BEAR CREEK VILLAS I ADDITION, BLOCK A, LOT 1 Consider the recommendation regarding the request for a single family gated residential development, located in the Woodcreek Addition, Block G, Lot 1, and Bear Creek Villas I Addition, Block A, Lot 1. Commissioner McNeese asked if the Planning and Development and Engineering staff were comfortable with the drainage issues. Mr. Kruckemeyer answered yes. Commissioner McNeese asked when the north entrance connecting this phase to PLANNING G A'v1)I.t}t`NNG COMNIIISSIUN F,61" INIi rr•.s OF 1_€RI1.6. 1999 Harwood Courts I would be opened. Mr. Rahmani answered that the southern gate would be used for construction and that as soon as paving was in, the north gate would be opened and the model home would be constructed on lots 1 and 2. Commissioner McNeese stated he was concerned about the loss of almost all the trees and that based on the plan 2" caliper trees would be replacing the ones cut: he then asked Carol Griffith what height would be required for the trees going in. Ms. Griffith answered 8 feet. Chairman Young informed the applicant that the correction of the note referred to in the PD case needs to be addressed on the SUP exhibit also, and recommended that this be part of the motion. Commissioner Zahn moved to approve case #99-03-SUP, conditional to Monarch Development as the developer and to the revisions to the notes changing the fence on the north property line from 6 to 8 feet and the fence on the south property line to be masonry. Commissioner McNeese seconded the motion. The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn, Hour, Owens Nays: done The motion carried. ITEM 8 PUBLIC HEARING -- ZONING CHANGE - #98-31-ZC — OAK FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 -- KWIK INDUSTRIES Public input regarding request for a dry cleaner operation from Kwik Industries, changing the zoning from C-•1 (Neighborhood Business District) to C-2 (Community Business District) located in the Oak Forest Addition, Block 3, Portion of Lot 3, 1301 North Main Street. Bo Bass, Director of Planning and Development, gave a description of the case and stated that there had been three principle concerns and described hoed the applicant had addressed these: 1) provision of mutual cross access --- Applicant attempted to create mutual access with the adjacent property owner, AutoZone, but AutoZone refuses to allow it. 2) drainage --• Applicant has arranged for drainage to flow to the vacant property behind it in an acceptable manner. 3) placement of the building and use in relationship to La Petite Academy - Applicant has agreed to increase the landscaping substantially on that side. Mr. Bass stated that staff recommends approval. Chairman Young opened the Public Hearing, Eric Smith, 4725 Nall Road. Dallas, Texas stated he represented the applicant and was available for any questions the Commissioners might have. MINII rE S OF APRIL.6. icx,u There being no proponents or opponents, Chairman Young closed the Public Hearing. ITEM 6 RECOMMENDATION — ZONING CHANGE -#96-31-ZC — OAK FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 -- KWIK INDUSTRIES Consider the recommendation regarding the request from Kwik Industries for a dry cleaner operation, changing the zoning from C-1 (Neighborhood Business District) to C-2 (Community Business District) located in the Oak Forest Addition, Block 3, Portion of Lot 3, 1301 North Main Street. Commissioner Owens asked the applicant if the owner of the subject property is Dale Powers and if he would be the operator of the dry cleaner. Mr. Smith answered that after the facility was built it would be sold to an individual owner. Commissioner Zahn asked what the current zoning was. Mr. Bass stated it was currently C-1, proposed to go to Cm2. Commissioner McNeese asked for clarification regarding chemicals used for cleaning. Mr. Smith stated they were water soluble. Commissioner Owens asked the Fire Marshal if he was concerned about fumes. Michael Logan, Fire Marshal, explained that dry cleaning is now a clean industry; in other words, nothing hazardous would be emitted into the environment. Commissioner Bright moved to approve case #99-31-ZC with a correction on the exhibit that the note should state that C-1 is existing zoning, not C-2. Commissioner McNeese seconded the motion. The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn, Houk, Owens Nays-. None The motion carried. ITEM 7 PUBLIC HEARING ® SPECIFIC USE PERMIT a #98-36-SUP — OAK. FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 — KWIK INDUSTRIES Public input regarding request from Kwik Industries for a dry cleaner operation, located in the Oak Forest Addition, Block 3, Portion of Lot 3, 1301 North Main Street. Bo Bass, Director of Planning and Development, gave a brief description of the case and stated that staff recommends approval. Chairman Young opened the Public Hearing. �'1.;�NNINs j AND ZONING C(�NPAISS1(1\ PA( ? f 1i\1; J--'.S OF AY11L f, 19914 Eric Smith, 4725 Nall Road, Dallas, Texas stated he represented the applicant and was available for any questions the Commissioners might Dave. There being no proponents or opponents, Chairman Young closed the Public Hearing, ITEM! 8 RECOMMENDATION -- SPECIFIC USE PERMIT a #98-36-SUP — OAK FOREST ADDITION, BLOCK 3, PORTION OF LOT 3 -d KWIK INDUSTRIES Consider the recommendation regarding the request from Kwik Industries for a dry cleaner operation, located in the Oak Forest Addition, Block 3, Portion of Lot 3, 1301 North Main Street. Commissioner Zahn stated at this stage it would be appropriate to include the fact that it should be a closed system from now on. Chairman Young asked Michael Logan, Fire Marshal, to provide a more precise definition for "closed system". Mr. Logan answered that to his understanding if nothing was being emitted into the atmosphere it is a closed system, and that a septic tank is an example of this. Commissioner Zahn made the motion to approve case #98-36-SUP with the condition that the cleaning system be maintained as a closed system. Commissioner McNeese seconded the motion. The vote was as follows: Ayes: Chairman Young, Commissioners Bright, McNeese, Zahn, Houk, Owens Nays: None The motion carried. ITEM 10 REPORTS An updated case status report was included in the packet. Commissioner Houk asked where case #99-01-SUP, revision to the Grubbs Infiniti Specific Use Permit (SUP) stand. Mr. Bass answered that a Certificate of Occupancy (C.O.) has yet to be issued due to the fact that a change to the fencing shown on the SUP has not been approved. Until Grubbs has a C.O. they can not have an approved Final Plat. Commissioner Houk asked if the adjacent lot with mud belongs to Grubbs also. Mr. Bass answered no. Commissioner Houk asked what was going to happen with the other half where the pond is not finished. Mr. Bass answered the City is still waiting for an arrangement between the property owner and the City. Commissioner Houk asked if the City was going to do something in the back by the pool. Mr. Bass answered there are certain improvements being made but that Andrea Baxter, Assistant Director of Public Marks, could answer Commissioner Houk's question. Ms. Baxter stated that the Public Works Department is in the process of installing a water line, providing for a future loop, also rehabilitating the parking lot. Ms. Baxter stated that Public Works continues to work with the property owner on the pond situation. PLANNING AND ZONING COMMISSION PAGE 8 MIN UTF.S OF AMR,5. 1 W9 Commissioner Owens asked if the pond was approved as part of the drainage of the whole development. Ms. Baxter answered she was not familiar with that situation. ITEM 11 DIRECTOR'S REPORT There was no report. ADJOURNMENT: There being no further business, Chairman Young adjourned the meeting at 8:50 p,m. � e , Chairman Ro d to AGENDA CAPITAL IMPROVEMENTS ADVISORY COMMITTEE City of Euless Council Chambers — Building 54B" 201 N. Ector Drive, Euless, Texas 76039 April 8, 1999 7:00 P.M. — CALL TO ORDER (Council Chambers ® Building "B„) (immediately following the Planning and zoning Commission Meeting) ITEM 1 COMMENTS ON THE PROPOSED 1999 IMPACT FEE UPDATE Consideration and action on written comments to be fled on the proposed amendments to the land use assumptions, the capital improvements plan, and impact fees ADJOURNMENT POSTED THIS 2"D DAY OF APRIL,, 1999, AT 8.00 A.M. eze r s € %�:4 Carol Gkh Individual Posting Notice If you plan to attend this public meeting and you have a disability that-requires special arrangements at the meeting, please contact our office at(317) -1623. Reasonable a€:cornmodations YOII be, made to mast your reeds. CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES April 6, 1999 CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES April 6Q 1 999 MEMBERS AND STAFF PRESENT MEMBERS ABSENT Chairman Ron Young Robert McMillon George Zahn Richard McNeese Billy Owens Katherine Houk Clancy Bright Bo Bass; Director of Planning and Development Andrea Baxter, Assistant Director of Public Works Paul Kruckemeyer, City Engineer Michael Logan, Fire Marshal Carol Griffith, Planning Services Manager Donna Brown, Administrative Secretary VISITORS PRESENT John Birkhoff Matt Hickey Chairman Ron Young called the Capital Improvements Advisory Committee meeting to order at 8:50 p.m-, immediately following the adjournment of the regular Planning and Zoning Commission Meeting. ITEM I COMMENTS ON THE PROPOSED 1999 IMPACT FE UPDATE Consideration and action on written comments to be filed on the proposed amendments to the land use assumptions, the capital improvements plan, and impact fees Carol Griffith, Planning Services Manager, briefly described the process to be completed by the Capital Improvements Advisory Committee ICI AC) in order to comply vrith Mate lave concerning the three-year update of the land use assumptions, capital improvements plan, and impact fees. She Mated that this board must file written comments, and that a sample resolution had been included in the packet which could be modified, She stated that the written comments by the CIA should address Wiether the following appear to be appropriate; CAPITAL IMPROVEMENTS ADVISORY COMMITTEE API#MUTES April 6, 1999 1, Land Use Assumptions 2, Living Unit Equivalent 3. Capital improvements Plan for Water and Wastewater 4. Maximum Impact Fees GIs. Griffith stated that in addition to this CIAO com ments were needed on the percentage of the Maximum Impact Fees that should be assessed (approximate or specific), She Mated that right now the City of Euless charges 25% of the maximum allowable impact fee, and that staff recommends that the CIAO and City Council consider raising this, possibly to 50%. Ms, Griffith stated that in addition, CIA.0 comments were needed on whether additional lines should be included in the calculation of the Maximum Impact Fee. She directed the Committee members to page 8 of the report, a neap that shotived the lines that had been included. She stated that there are additional lines along S. H, 360 and in the S, H, 121 area that could be included since they are proposed for future development, However, she pointed out that the City's policy has been to expect developers to pay for those lines. She also noted that there was a small segment that had not been included in. the calculation of the Maximum imum Impact Fee, Segment 703. This segment is near S. H, 360 and goes moss City property, so the City Wil be responsible for it. Therefore; she stated, staff is requesting that that segment be included and the rest of the lines that were not included remain that way, Chairman Young requested that one of the consultants come to the podium. John Birkhoff, Shi mek, Jacobs, and I~inklea Consulting Engineers, 8333 Douglas Avenue, Suite 820, Dallas, Texas, stated that they had undertaken the impact fee analysis for the City of Euless, Mr. Bir Koff briefly described the history of impact fees, and then addressed the current report. He stated that state law requires that cities justify their impact fees, and review the fees every three years, including the land use assumptions and capital improvements program. In addition, at the end of ten years cities must do an audit to male sure they have spent the money they collected through impact fees. He noted that the City of Euless had completed a three year review and revision in 1 993, and a brief review in 19% that determined no revision was necessary since basically nothing had changed, He stated that by this year, things have changed, the City has completed a rezoning and changes to the master land use plan. Mr, Birkhoff stated that these changes have been incorporated into this report, and that was one thing that the CIAO needed to comment on tonight. Mr, Birkhoff stated that the next thing that comments were needed on was the Lidding Unit Equivalent. He stated that in the past this has been tied to eater meter size, specifically the 518" water meter since that represents a typical single family home, using information from the American Water Works Association; the maximum flow that can go through the meter can be determined in gallons per minute. Different land uses require different sued meters, and these have different maximum gallons per minute. These amounts can be compared to tl� maatir u€ floes for the 513'' meter to find the equivalent number of 5/8" CAPITAL IMPROVEMENTS AWSORY COMMITTEE MINUTES April 6, 1 g99 meters for each meter size. These proportions are used to determine the amounts of impact fees charged for each meter size. Mr, Birkhoff stated that they next looked at the number and size of meters needed for each type of land use per acre. This was compared to the expected land absorption by each use type over the next ten years. Next, the consultants determined what was available in the existing system, and A4iat would be needed to meet the projected demand during the ten year period. He Mated that water lines that had been installed In the past could be included in the maximum impact tee calculation by calculating the excess capacity in those lines that is available to serve future development. The same calculations are completed for proposed water lines and elevated storage tanks, The percent of excess capacity is the percent of the costs of the lines that can be included in the impact fee calculation. He stated that another element of this is the Trinity fiver Authority (TRA). The TRA supplies the City of Euless zMth eater and pressure, and the City of Euless provides the elevated storage tanks and the distribution lines. Each city that is a part of the TRA system owns a percentage of that system. and the City of Euless owns about 25%, So Euless pays for 25% of the improvements to the TRA system, and this dollar amount goes into the impact fee calculation, Mr, Birkhoff stated that TRA also provides the City Wth sewer service. TRA trunk lines run through the City, and the City has metered collection lines that connect to the trunk lines. He stag that this keeps the Crty's part of the sever system fairly small. He stated that the City's share of the trunk lines, lift stations, and the central plant is around 4-5%. He said that in the past; impact fee calculations have included a physical plant expansion, including building, concrete, and equipment., wh€ "i wo€ ld have cost about $1,5 million per additional million gallons that could be treated. However, because the plant is meeting the sv,rater quality standards established by its permit so well: €t mill be alloyed to upgrade through process improvements to treat an additional 27 million gallons per day for a cost of about $3.5 million, The wastewater impact fee is a lot smaller than it has been in the past because TRAMll not have to expa nd the physical plant. Mr, Birkhoff stated that the dollar amount of proposed capital improvements and the dollar cost of the excess capacity of existing i mprovements are totaled, then divided by the living unit equivalents to come up with the maximum impact tee, shown on p. 16 of the report, The elected body has the ability to reduce this maximum fee to a certain percentage, and up to this point the City has charged 25%. He stated that the market partially determines the percentage, since a city would not want to charge $2,600 if its neighbor was only charging$500, or to charge $2,600 if the neighbor was gorging $5,300. He stated that the ccist of improvements not recovered comes from the existing citizens; so the higher the percentage of the maxi mum fee that is charged, the more a city pushes the cost to people who are moving into town. He stated that these are the considerations that have to be balanced. CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES April 3, 1999 Mr. Birkhoff stated he would be happy to answer any questions the Committee members had. Commissioner Houk asked what the current maxi mum impact fee for e 5/8" deter is. Ms. Griffith answered that the maximum fee was about$2,400 for water and about $2,800 for .sewer, Mr. Birkhoff noted that the proposed maximum fee for water was about the sane, but the proposed sewer fee was substantially lower. Chairman Young recognized Andrea Baxter, ,assistant Director of Public Works. Ms, Baxter Meted that staff had noted in their review of the Water Capital Improvements flan that the time table for construction of the third elevated storage tank is now the year 2000, She asked fir. Birkhoff to provide a brief description of the general factors that were considered in the recommendation for the ti ming of the tank. Mr, Birkhoff stated that elevated tanks are important because they provide pressure to the water system in addition to storing water. He Mated that he had tracked the maximum daily demand and the maximum hou€ y demand for the City of Euless at various tunes and had compared these to studies done in other area cities. These studies and other calculations have shown that the City of Euless has a projected need for 1999 of about 3..5 millio n gallons of elevated storage, especially considering the hot, dry 1998 summer, Today the City has 3 million gallons of elevated storage in one 2 million gallon storage tare and one I million gallon storage tare. He stated that at buildout in 20101 the City gill need more than the 1/2 million that is currently needed; and his calculations show that a 2 million gallon tank will be needed. He stated that it takes two years after construction is begun in order to be put into service. Mr, Birkhoff Mated that the City,,ll be short of water for the next two years if the summer is extremely hot. In the City's favor is that Euless still has some operating water well in addition to what is prodded by TAS because of these, the need for the water is not urgent. Long term, however; these ells will likely be phased out because of the expense of running the m. The proposed elevated storage is sued to meet the demands of the system, He noted that :n addition to typical water demands, the system must be analyzed from a fire protection standpoint. He stated that the construction of this tank would be included in the maximum impact fee whether it was built in the year 2000 (as recommended in this report)or 2008 (1 993 report recommended "after 2003") because either way it would be built within the ten year impact fee period. In response to Commissioners` questions, Mr, Birkhoff.stated that the site shown for this elevated tank on the maps is an old well site south of S. H. 183, behind a parr. Commissioner Houk recommended that height constraints be considered due to the proximity of the I alias/ ort Worth Airport, fir. Birkhoff agreed, stating that the next step would be Federal ,aviation Administration approval of the proposed tank's height. Chairman Young confirmed with Mr. Birkhoff that the most recent Land Use Flan had been used for the land Use Assumptions, He asked if the same Living Unit Equivalents were used in this report as in 1993. Mr, Birkhoff replied that the same methodology used in this report was used in 1993. CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES April 6, 1 9 Chairman Young asked Ms, Barter if the Capital Improvement Plan for water and wastewater as satisfactory, and appeared to be valid for the City for the next ten years. M& Baxter replied yes. Mr. Birkhoff reminded the Commissioners that the only proposed lines that were included in the calculation of the maximum impact fee were those lines that were to serve future development. He stated that proposed lire can be included in the fee if and only if the City states in the Master Plan that the City will construct and pay for then:. He stated that this is one ftem that the CIAO needs to comment on —whether the City wants to try to spur development by providing lines in the areas along S. H, _%g and S. H. 121 or whether these should be paid for by private developers. He stated that if the CI AC chose to add some of these, he would recalculate the maximum impact fee. Commissioner Houk stated that she would litre to see some options, such as a maximum number of lines included, versus the status quo, versus a middle range. qtr. Birkhoff Meted that his guess ,would be that it would increase the maximum fee by$100-200. Ms, Griffith asked if Ms. Baxter could tally about City policy about paying for those lines. Ms. Baxter Meted that the City's policy is to require developers to pay for any lines that are IT or smaller; and the City only pays for upsizing above that. She also painted out that the City currently has a water line along Mid-Cities Boulevard and the storage tank to pay for now. Commissioner Ovens reminded the Committee that they were charged to get their comments in by a certain date. Ms, Griffith stated that was a consideration, as well as the current policies the City has for economic development incentives. She Meted that staff had discussed ways the City could have the developers install the lines; but waive other fees, or arrange somehow for the Cite to pay impact fees for the developer. Commissioner Owens Meted that the City had to be careful not to add additional burdens that.exceed the money taker, in by impact fees. He asked Mr. Birkhoff what his recommendation vmuld be if he was sitting on the CIAC. Mr. gi hoff recommended that the developers should pay for those improvements that enhance their property, Commissioner McNeese agreed, stating that the incentives the City provides developers do not have to be decided tonight. Chairman Young asked the Commissioners if anyone had questions on how the maximum impact fee was calculated, He noted that staff had recommended increasing the percentage to 50%.. and because the sewer impact free had gone way down, this means the total fee charged would remain about the same. Com missioner Owens requested the Mr. Bi€khoff's opinion of this recommended increase. qtr. Birkhoff Mated he recommended calculating the percentage that would cause the impact fee charged to remain roughly the sa€rie: and thereby maintain the fee in equilibrium, to be competitive with the neighbors. Commissioner Zahn awed hoer the proposed change in percentage would compare to hat the neighbors were charging. Ms. Griffith mentioned a survey included in their packet that showed homer the City's current fees compared to others. She also described the calculations included in the packet that indicate that if the City charged % of the proposed maximum impact fee, the City would be 4t" of 12 cities for eater fees and 11€`" of 12 cities for wastewater. lbs. Griffith Mated that if the Laity continued to charge 25%, Euless would be g�h of 12 cities for water and 11"'of 12 cities for wastewater, which she said seemed unreasonably low. CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES April 6, 1 999 Chairman Young asked Ms Griffith to go over the information about lire segment 703, Ms. Griffith stated that this very shot lire segment had not been included in the maximum impact fee calcuiation, but should have bee n since it crosses City property and the City ,will have to pay for its construction. Ms. Balder € ant€oned that €f this line segment is € cluded in the maximum fee calculation, it can be paid for out of the impact fee accou nt, and this is why it is important to have it included. Mr. Birkhoff€ entio€ ed that Council can increase the percentage of the maximum impact fee charged at any time, S thout having to go through the entire update process. Commissioner Zahn moved to send Resolution 99-01-ClA forward to City Council as presented. Commissioner Houk seconded the motion. The vote was as follows: Ayes. Chairman Young, Commissioners Bright, McNeese, Zahn, Houk Nays' Commissioner Gwans The motion carried. Chairman Young adjourned the meeting. Gh�air€�'9ran l o€ d r i