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HomeMy WebLinkAbout1999-11-16 AGENDA PLANNING AND ZONING COMMISSION City of Euless Council Chambers — Building "B„ 201 N. Ector Drive, Euless, Texas 76039 November 16, '1999 5,30 P.M. — Pre-Commission Meeting (Conference Room — Building "C") 7:00 P.M. — Call to Order (Council Chambers — Building "B") PLEDGE OF ALLEGIANCE -- Commissioner Bright INVOCATION — Commissioner Grove APPROVAL OF MINUTES — Regular meeting of October 19, 1999 AGENDA ITEMS: ITEM 1 CASE #99-01-SUP — PUBLIC HEARING REGARDING A SPECIFIC USE PERMIT (REVISION) Receive public input regarding a request for a Specific Use Permit (Revision) on Grt,bbs Addition, Block A, Lot. 1, foor automotive sales and repair in C-2 zoning (Community Business District). This is a revision of the requirements of Specific Use Permit#97-01- SUP. This property is located at 1600 Airport Freeway, ITEM 2 CASE ##99-01-SUP-- RECOMMENDATION REGARDING A SPECIFIC USE PERMIT (REVISION) Consider a recommendation regarding a request for a Specific Use Permit (Revision) on Grubbs Addition; Block A, Lot 1, for automotive sales and repair in C-2 zoning (Community Business District). This is a revision of the requirements of Specific Use Permit #97-01-SUP. This property is located at 1600 Airport Freeway, ITEM 3 REPORTS ITEM 4 DIRECTOR'S REPORT POSTED THIS 12TH DAY OF NOVEMBER, 1999, AT 4;00 P.M. Carol Individual Posting Notice if you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact our office at (817) 685-1628. Reasonable accommodations will be made to assist your needs. PLANNING AND ZONING COMMISSION NOVEMBER 4 6, 4 999 MINUTES The Pre-Commission meeting of the Planning and Zoning Commission was called to order by Acting Chairman McMillon at 5:30 p,m, in the Building "C" Conference Roam. Seven members of the Planning and Zoning Commission were in attendance. PLANNING AND ZONING COMMISSION CONSIDERATION OF SCHEDULED ITEMS COUNCIL CHAMBERS Ming Chairman McMillan called the Planning and Zoning Commission meeting to order at 7:00 p.m. for the consideration of scheduled items. He sued there were 7 members of the Planning and ,Zoning Commission present and welcomed the newest member Commissioner Ron Hughes. MEMBERS AND STAFF PRESENT MEMBERS ABSENT Katherine Houk Nancy Bright Richard McNeese Mike Grove Gene Sloan Robert McMillon Ron Hughes Bo Bass, Director of Planning and Development Carrel Griffith, Planning Services Manager Donna Brown, Administrative Secretary Ron Young, Assistant Director of Public Works and City Engineer Michael Logan, Fire Wrshal Gary Johnson, Senior Civil Engineer Kurt Kasson, Code Services Supervisor Paul Wieneskie, City Attorney VISITORS PRESENT Bill Tarin Danny Mayer PLEDGE OF ALLEGIANCE AND INVOCATION: The Pledge of Allegiance was led by Commissioner Bright and the Invocation was given by Acting Chairman McMillon. APPROVAL OF MINUTES Acting Chairman McMillan asked if there were any corrections to the minutes of October 19, 1999. Commissioner McNeese moved to approve the minutes of the October 19, 1999, meeting as written. Commissioner Houk seconded the motion. PLANNING AND ZONING COMMISS40t-4 PAGE 2 MINUFTES OF NOVEMBER 96, 7539 The vote was as follows. Ayes- Commissioners McNeese, McMillon, Grove, Sloan, Bright, Hughes, Houk Nays: None The motion carried. REGULAR AGENDA Acting Chairman McMillon gave a brief overview governing a Public Hearing. Acting Chairman McMillon opened the Public Hearing and asked Bo Bass, Director of Planning and Development to present the case. ITEM I CASE 9-01-SUP — PUBLIC HEARING REGARDING A SPECIFIC USE PERMIT (REVISION) Receive public input regarding a request for a Specific Use Permit (Revision) on Grubbs Addition, Block A, Lot 1, for automotive sales and repair in C-2 zoning (Community Business District). This is a revision to the requirements of Specific Use Permit #97-01-SUP. This property is located at 1600 Airport Freeway. Bo Bass, Director of Planning and Development, introduced the case as being a revision of case #97-01-SUP. He stated the Grubbs Infiniti Dealership had been completed for about one year, Mr. Bass stated there was an existing dedicated 2 lane street going up into a large culdesac at this location, He stated the remaining property south and west of the Grubbs site is currently vacant. He stated there was Multi-Family to the east and a tvm to three story office building on the east side of the Grubbs Dealership. Mr. Bass stated this site had already been through a Site Plan approval and Specific Use Permit approval and Planned Development approval. He stated there was a misunderstanding among the architect, the owner and the City in terms of what is required in terms of screening. The specific area in question is the south area. He stated the area is for storage of cars and the City code requires that there be a six feet masonry minimum around outdoor storage areas in commercial locations, and that was what was approved on the Site Plan (SP) and the Specific Use Permit (SUP). He stated there was a six feet vinyl coated black chain link fence was put up in three areas to see through to the inventory. He stated there was security reasons why the staff recommends approval due to the Fire Department and Police Department comments through the Development Review Committee (DRC). Acting Chairman McMillon asked the applicant to come forward and present his case. Mr. Danny Mayer, 1006 Chimney Hill Trail, Southlake, Texas, stated he was the General Manager of Grubbs Infiniti, Mr. Mayer stated that two of the fences running east and west and north and south are well within the property itself and cannot be PLANNING AND ZONING COMMISSION PAGE 3 1 ENUFES OF NOVEMBER 16,1%, 9 seen from the street. He stated the fence that would be seen would be the fence along the back of the property. He stated that the fence was a huge security issue because the if they put up a six feet masonry fence, the police could not see back there. He stated the area would be for the customer cars only and pointed out where the inventory cars would be located. He stated the police department can see the entire facility through the chain link fence and they do have a masonry fence along the east side closest to the multi-family. He stated he would answer any questions the commission may have. ,Acting Chairman McMillon closed the Public Hearing. ITEM 2 CASE #99-01-SUP ® RECOMMENDATION REGARDING A SPECIFIC USE PERMIT Commissioner McNeese stated he understood his concern about the security issue and asked Mr. Mayer if they had any type of security on the premises, Mr. Mayer stated they do not keep on site security. Commissioner McNeese stated his biggest concern was with the south fence remain masonry required, and if the fence on the west side remained chain link he would be okay with that. Commissioner McNeese stated he would like to see the fence on the east side be completed on the outside. He informed Mr. Mayer that the fence facing the residents is not aesthetically correct and would like to see it finished. Commissioner Sloan stated he agreed with Commissioner McNeese and would like to see the wall on the ,south side be masonry. He stated his conceals about the east side being unfinished. Mr. Mayer asked what was wrong with the fence on the east side and the Commissioners informed him it was not finished. Mr. Mayer stated he was not aware of that. Mr. Bass stated the City had received several complaints about the fence not being finished and that it needs to be completed. Commissioner Bright stated she agreed with Commissioners McNeese and Sloan. She informed Mr. Mayer that they had agreed to put the masonry fence up and she said the Police Department mentioned the west wall being chain link that would be okay with them. Commissioner Houk stated she concurred with the other Commissioners. Commissioner Grove stated the facility was very attractive. He stated he understood that the previous SUP for automotive uses requires exterior masonry screening galls. Mr. Grove stated he agreed the west and north fence should remain chain link for full visibility of the entire premise. He also stated he could not support the request of chain link on the south property line. He .stated he would support a masonry wall along the south property tine. PLANNING AND ZONING COMMISSION WAGE 4 MINUTES OF NOVEMBER 46,19W Commissioner Hughes stated he world support the chain link fence along the east, west and north side property line but along the south property line an long term exterior masonry fence should be required. Mr. Mayer stated that a masonry fence is expensive and that they are considering purchasing the vacant lot to the south and the masonry fence would cone down. He asked the Commission if they would consider agreeing with them that if someone buys the property that they being Grubbs Infiniti would put it up at that time. Acting Chairman McMillon asked Mr. Bass how that would work. Mr. Bass stated the Commission could put a time line on the SUP or until some type of activity occurs on the south property. Commissioner Grove asked Mr. Mayer if there was a time limit on his option. Mr. Mayer informed the Commission that if an offer was made, Mr. Patel has given therm the option to have the right of first refusal on the property. He stated they would match the deal or it just stays vacant. Acting Chairman McMillon stated that could be years. Mr. Mayer stated he didn't think that would be the case with all the construction going on in the City of Euless right now but anything is possible. Commissioner Grove asked ghat type of expansion would be on that property. Mr. Mayer stated it would be parking. He stated they would be moving further south pretty quick and did not see a problem with masonry at that time. Mr. Mayer apologized for not being up to speed about the east side fence not being completed. Commissioner McNeese asked for clarification about the time line option. He .asked Mr. Mayer what he was proposing if they go south and be additional parking, Mr. Mayer stated that when they go south they would put the masonry fence on that southern exposure. Commissioner Hughes asked staff if the east wall was eight feet in height. Mr. Bass stated they would need to install a six to eight feet exterior wall. Commissioner Sloan asked Mr. Mayer if he could work with a 12 month time period. Mr. Mayer stated that mold be okay. Mr. Bass stated he could always come back and ask for a SUP revision. Commissioner McNeese asked staff how this would be monitored. Mr. Bass informed the Commission that the new computer system will be tracking all ;UP's and their expiration dates. Mr. Mayer stated that Grubbs and the City of Euless had worked very well together and had not had any problems and did not see where they would have problems with this situation. PLANNING AND ZONING COMMISSION PAGE u WNUTES OF NOVEMBERI 6,1999 Acting Chairman McMillon stated the Commissioners had expressed concerns about the south end of the property and finish out of the east side wall. Acting Chairman McMillon asked for a motion. Commissioner McNeese made a motion to approve the request revision of case 9- 01-SUP, Wth the following stipulations: that the existing chain link fence that is outlined on the exhibit on the west side and north side of the property remain per the owners request_ The fence along the south of the property we would agree at the owners request to allow chain link fence to remain for a period of 12 months. At the end of the 12 months the owner will have exercised his option on the south part of the property, if he does not, he has agreed to go in with a six feet masonry fence. Eased on agreeing to work with the owners, the owner (Grubbs Infiniti) needs to address the unfinished surface on the east side of the property to satisfy the residents on the east property, Commissioner Grove asked for an amendment to the motion that if Mr. Patel received a buyer and Grubbs Infiniti refuse that option, then the screening fence be erected at that time. Commissioner McNeese accepted the amendment. Commissioner Houk seconded the motion. The vote was as follows: Ayes: Commissioners Grove, McMillon, Bright, McNeese, Sloan, Houk, Hughes Nays: None The motion carried. ITEM 3 REPORTS Acting Chairman McMillon welcomed a future Commissioner Bill Tarim who was present in the audience and stated he would be a member of this august body in January. ITEM 4 DIRECTOR'S REPORT There was no report. There being no further business, Chairman McMillon adjourned the meeting at 7.33 p.m, VW16 Robert lMc illon Date Acting Chairman