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HomeMy WebLinkAbout2003-08-07 EULESS LIBRARY BOARD MINUTES August 7, 2003 Chairman Mike McGehee called the meeting to order at 7:05 p.m in the Library Board Room and the meeting was moved to the Twin Bridge Library. MEMBERS PRESENT STAFF PRESENT OTHERS Mike McGehee JoAnn Rogers—out of town Barney Snitz Sheila Williams LuAnn Portugal Karan Jasper Kate Lyon Sherry Knight Marcia Brown Adrian Weinstein Kathy Grove--out of town. DISPOSITION OF THE MINUTES: The Chairman asked for a motion to be made to accept the June Board. Barney Snitz made the motion to accept the minutes,and LuAnn Portugal seconded the motion. REPORT FROM THE LIBRARY ADMINISTRATOR: July 2003 Circulation Stats: Items Circulated 38690 Traffic Count 22788 Library Accounts 47988 Active Users%of Library Accounts 28% Library Holdings 107525 Interlibrary Loan(requests) 66 Public Service Stats: Reference 2908 Directional 812 Computer Related 677 Total 4397 Program Attendance: Adult 11 Youth 1366 Total 1377 Sheila Williams reported to the Board that we had a security breach on the library server. The hacker did not do any damage to our files,but did fill up the F drive with games. The Tech Team is working closely with Gaylord and Dan McLain to increase our security. Library has been very busy this summer and our statistics reflect this. The Summer Reading Program was a success. Shannon Oram reports she had 145 Junior Volunteers that served 1525.25 hours this summer. The Summer Reading Club at Twin Bridge was also a success. Kelly Kline signed up 18 children for this program. Twin Bridge also offered Summer Movies and an Ice Cream Finale for the children in the Reading Program. To date we have opened a total of 119 library accounts at Twin Bridge. Sherry Knight reported to the Board we have signed a contract with Unique Management Services to do collections of Library fines. Sherry contacted area Libraries that use this type of service and they report this has proved to be cost efficient of staff time. The agency will not accept any account that is under$25 for collection. (Sherry handed out the contract with examples of the time frame of contact to the patrons.) The cost is$4.95 per account and the agency receives 40%of amount collected. An additional fee of$10.00 will be added to any account that is turned over to the agency that will be paid to the Library. This process should curtail abuse of patrons not returning items. The loss of the item is greater than any fee. We will begin advising the patrons at the time they check out items, and we will add it to the applications. The question was raised by the board will the additional$10.00 fee need to be approved by the Council and put into the Ordinance of Approved Fees. Sherry Knight reported to the Board we have signed a contract with Unique Management Services to do collections of Library fines. Sherry contacted area Libraries that use this type of service and they report this has proved to be cost efficient of staff time. The agency will not accept any account that is under$25 for collection.(Sherry handed out the contract with examples of the time frame of contact to the patrons.) The cost is$4.95 per account and the agency receives 40%of amount collected. An additional fee of$10.00 will be added to any account that is turned over to the agency that will be paid to the Library. This process should curtail abuse of patrons not returning items. The loss of the item is greater than any fee. We will begin advising the patrons at the time they check out items,and we will add it to the applications. The board raised the question if the additional$10.00 fee needs to be approved by the Council and put into the Ordinance of Approved Fees. Sherry reported on the Confirmation Number policy for the Pick-up Window. Sherry reported that we are reviewing our policy on the number of DVD patrons can check out and the return time policy. She reports we own over 1200 DVD's and we never have any on the shelf. The meeting with Catholic Charities has been very helpful to give us new direction on acceptable identification for the Library cards. UNFINISHED BUSINESS: 1. Barney Snitz reports that he believes the Library Grounds have improved,but there is still a great deal of trash and the shrubs are dying. Karan Jasper reported that some of the Teen Court cleaned the grounds earlier in the summer. Adriane Weinstein suggested a trash can that would draw the attention of the public and that it possibly would make children more aware of throwing the trash away rather than throwing it on the grounds. Adriane offered to check to see if she could fmd any information. 2. Barney Snitz inquired on the status of the reorganization. Sheila reported that decisions have been made and we should have the reorganization ready to report at the next meeting. 3. Adriane Weinstein inquired about the Library Board photos and when they will be updated on the board. NEW BUSINESS: 1. Barney Snitz would like to change the wording on our agenda when we do not meeting during July and December. He is concerned that"No meeting due to lack of quorum"appears we are not a working board. He suggested"Library Board will not meet in July—have a good summer." Karan to check and see if the"lack of quorum"is a standard statement suggested by Susan Crim. 2. LuAnn Portugal inquired about our Notary Service. She needed the service recently and was surprised that we do not offer it. Sheila explained that we have reinstated the Notary Service and it will be available at the Reference desk. We have the new notaries in place and will finalize the days and hours we will have the service available to the public. DISCUSSION: 1. Barney was elected President of the Crime Board 2. LuAnn Portugal reported on the progress of the Library Foundation Membership drive CITIZEN INPUT: None ADJOURNMENT: The Chairman asked for a motion to adjourn. The motion was made by Barney Snitz and seconded by Adriane Weinstein. The meeting was adjourned at 8:20 p.m. Respectfully Submitted Kathy ove, Euless ibrary Board Secretary