HomeMy WebLinkAbout2003-02-06 EULESS LIBRARY BOARD MINUTES
February 6, 2003
Chairman Mike McGehee called the meeting to order at 7:00 p.m.
MEMBERS PRESENT STAFF PRESENT OTHRS
Mike McGehee JoAnn Rogers Joe Hennig,City Manager
Barney Snitz Sheila Williams Charlie Miller, Councilman
LuAnn Portugal Karan Jasper
Betty Fuller Tammi Trull
Marcia Brown Sherry Moeller
Andriane Weinstein Vickie Miller
DISPOSITION OF THE MINUTES:
The Chairman asked for a motion to be made to accept the January Minutes. Marcia Brown made the motion to accept the minutes,
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and Barney Snitz seconded the motion. The motion was passed,and the January Minutes were approved.
REPORT FROM THE LIBRARY ADMINISTRATOR: January 2003
Circulation Stats:
Items Circulated 29043
Traffic Count 17505
Library Accounts 44552
Active Users%of Library
Accounts 18%
Library Holdings 103437
Interlibrary Loan(requests) 63
Public Service Stats:
Reference 2494
Directional 851
Computer Related 667
Total 4012
Computer Usage:
Word Processing
Hours Used 1430
Internet Database:
Hours Used 2382
Program Attendance:
Adult 260
Youth 411
Total 671
JoAnn introduced new employee Tammi Trull,Adult Reference Supervisor.
Library accounts are up over 18%over last year. We now have over 100,000 items in the collection and have started ordering from
the new budget. New software is working well for patrons as reflected by the drop in the statistics. With the Polaris system we will
be able to have a more accurate account system. If a patron's account has not been used within three years the account will be closed.
The organization chart is still a work in progress. We have two new employees going through background and physicals. When they
are on board Sheila will bring the chart up to date. We will have that to hand out at the next meeting.
Car donation is going well. Kyle McAdams, Fleet and Facilities,is to put the car on e-bay. Council and Joe Hennig approved
dividing the funds to benefit the Library and the Foundation.
New program room in Youth is almost ready. The front of the room will mirror the front of the Conference Room.
March 14-21 we will display art throughout the Library,and on Friday evening March 21 we will have a reception for the artist. Tin
Roof Tango will perform that evening.
Karan reported that there were a total of 8 volunteers doing 55 hours of volunteer time this month. We also have 16 from Bell High
School Special Class every Tuesday morning to work in the Library.
Karan also reported we had six events booked in the Meeting Room for the month of January. A total of 256 people utilized the
facility. Video Conferencing equipment arrived and is set up for training beginning February 19.
UNFINISHED BUSINESS:
1. Updating Mission Statement. Mike McGehee suggested meeting on a Saturday morning in March to complete the project.
2. Present statistics by next meeting on our new Reserves and Holds Report.
NEW BUSINESS:
1. Polaris demonstration by Sherry Moeller showed many new features, including access from home computers.
2. Board elected Betty Fuller as System Lay Representative and Barney Snitz as the alternate.
3. Vickie Miller requested time to for the Board to assist her with a school questionnaire for her government class.
DISCUSSION:
1. Article passed around regarding Barney running in Orland/Disney Marathon. He was first in his age range and completed a
half marathon.
2. Joe Hennig reported many changes in the City organization since Rick Herold resigned. He reported to the Board that the
Library reports directly to the City Manager's Office. He is very happy with the Staff and the Board. He wants the
Foundation to continue with their art and education contributions to the Library and the City will maintain the landscape and
building. He thinks we should look at the Library hours,and will get with JoAnn at a later date.
3. LuAnn Portugal complimented JoAnn and her staff and how well the Library assists organizations and still maintains
workload.
4. Charlie Miller said he was very impressed with Sherry's presentation and the Polaris System. He shared with us how the
City is doing well and has a lot of positive things happening. He recognized how the staff is so helpful and pleasant. He
wants to look at the expansion as soon as feasible.
5. Mike McGehee pointed out the new art that is on loan to the Library from the Altermann Galleries of Santa Fe,NM. The
name of the piece is"Synergy"and is located in the Lobby.
6. Joe Hennig and Charlie Miller about software to show now many"hits"on the City websites.
CITIZEN INPUT: None
ADJOURNMENT:
The Chairman asked for a motion to adjourn. The motion was made by Marcia Brown and seconded by Barney Snitz. The meeting
was adjourned at 8:59 p.m.
Respectfully Submitted ?
Kara Jasper(for Kath Grov , Secre ry Library Bo4fd
Secretary)
Secretary Secreta J
Euless Public Library