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HomeMy WebLinkAbout2000-01-06 EULESS LIBRARY BOARD MINUTES January 6, 2000 Chairman Mike McGehee called the meeting to order at 7:00 p.m MEMBERS PRESENT STAFF PRESENT Kerry McGeath JoAnn Rogers Mike McGehee Wes Scott Barney Snitz Kathy Grove LuAnn Portugal Alex Horton SPECIAL GUEST OF THE BOARD: Kate Cognale is a part-time Reference Librarian who works nights and weekends. She is a mother of four and lives in Euless. She comes to the Euless Library with a wealth of experience and knowledge and is a welcome addition to the Staff. DISPOSITION OF THE MINUTES: Mike McGehee asked for a motion to be made to accept the minutes. Barney Snitz made the motion to accept the minutes, and Wes Scott seconded the motion. The motion was passed. REPORTS FROM THE LIBRARY ADMINIS"t'RATOR: November and December, 1999 — see attached. Additional comments: A new Library Organization Chart was provided. Kate Lyon and Sherry Moeller were promoted so now the Library has a Management Team of four plus the Library Secretary. This new arrangement is working well. To accommodate these changes, offices have been moved around creating a need for more study rooms. To meet this need, the meeting room will be used as a study room. JoAnn is also rewriting the job descriptions of all employees, including volunteers, and analyzing them. The Library started using a new delivery service, Tex Express, on January 3. This service will provide requested inner library loans from participating Texas libraries within two days. While there is an annual fee, this service will not charge postage on these loans (unlike standard inner library loans). The service will be expanding to include public and university libraries in Oklahoma Arkansas, and New Mexico. The Library is having good response to its cultural programs. In addition to the monthly Night Notes programs, the Library is now participating in the Masterworks Series. The Magic Flute will be presented on February 7. The Library is reassessing its procedures for Internet use with the intent of making it less cumbersome and more available to the public. This will not only benefit the patrons but also the Librarians. Target donated a fully decorated 12 foot Christmas tree, a Winnie the Pooh snow globe, and a Santa for which the Library is grateful. UNFINISHED BUSINESS: The Library ceiling was repaired in December which included being painted and the fixtures being replaced. While the ceiling is much better,the lighting is generating numerous complaints from the Library patrons. The lights were replaced with mercury vapor lights which do not appear to be suitable for the Library and indoor lighting. The Library Board supports JoAnn and the Library Staff and recommends the lighting be studied further to be sure the lighting is appropriate for the Library. JoAnn confirmed that the fish tank does not have sand in the bottom because it is a maintenance issue for the filtering system. Since the bottom of the tank looks empty, she will request more rocks be put by the front of the aquarium. Since the self check-out machine does not print the title of the books being checked out, it was suggested pencils be placed by the machine so patrons may write the titles of the books on their receipts. It was questioned as to what the policy is regarding overdue library books when there is a waiting list for them. To handle this situation, the Staff is watching the reserve list. If there are three requests for an overdue book,then the Library Staff will go out and get a new copy to circulate. JoAnn updated the Library Board on several issues: the pictures of the Board Members taken in November will be made into a poster;the drive-up window will be completed after winter;the Friend's Scholastic Book Sale in November earned$400.00 in books plus$500.00 dollars; and the Customer Service issues addressed in June's Work Session are continuing to be resolved. NEW AND MISCELLANEOUS BUSINESS: The Friends of the Euless Library will be hosting a potluck dinner in February and a book sale in March. The Library will have other entertainment to coincide with the book sale as it did in September. The Election of Officers was held. Mike McGehee was nominated to serve as Chairman by Barney Snitz and was seconded by Kathy Grove. Barney Snitz was nominated to serve as Vice Chairman by Kerry McGeath and was seconded by Alex Horton. Kathy Grove was nominated to serve as Secretary by Alex Horton and was seconded by LuAnn Portugal. All were unanimously elected by the Library Board. The selection of the Director to the Library Foundation was also completed. LuAnn Portugal was nominated by Barney Snitz and was seconded by Alex Horton. The Library Board unanimously elected LuAnn. Her first meeting with the Library Foundation will be January 10. CITIZEN INPUT: None. ADJOURNMENT: The Chairman asked for a motion to adjourn. The motion was made by Barney Snitz and seconded by Wes Scott. The meeting was adjourned at 8:53 p.m. Respectfully submitted, -Kath Y ove Euless ibrary Board Secretary LIBRARY BOARD REPORT DECEMBER 1999 General New Registrations 232. Items Circulated 1 3744 Active Library Accounts '30311 Collection 30038 Visits 41171 In-house use Reference Assistance 1 O 15 Genealogy 20 Computer Use Users Hours Word Processing / 414 /f •6• Internet/Database /2 q0 /2 83 Volunteers Number // Hours /De? The Library was closed from December 11 through December 19 for work on the ceiling and lights. Children's Programs The highlight of the Youth programs this month was the Puppet Show. Approximately 219 adults and children participated in this annual event. Holiday in the Library, a multicultural event, entertained 239 children and adults. 8 Teens helped decorate the Youth area and had a party December 1. The monthly summary shows 864 enjoyed the services of the Youth Dept. Adult Programs 39 attended the MidCities Genealogy Society Meeting. Trinity High School Chess Club met at the Library for the first time. Night Notes presented "Texas Mischief'vocal group with 34 in attendance. Staff activities Sheila Williams and Kate Lyon continue to attend the Chamber's Leadership class and learn more about our community. The Staff Holiday Luncheon was held December 14 in conjunction with staff training. An all day Customer Service Workshop was held December 13. It was facilitated by Julie Todaro,the incoming President of TLA. She is a practicing librarian and gave excellent examples and recommendations for the delivery of good services. The Reference staff visited other libraries for ideas. The Youth staff went to Dallas to Half Price Books to take advantage of a special sale to public libraries. Carolyn Hoots and Angela Rosenbaum attended a Cataloging/MARC record training in Mesquite. JoAnn Rogers attended the Citizen's Police Academy Graduation dinner and her first Northeast Arts Council Board Meeting.