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HomeMy WebLinkAbout1999-11-04 IL COPY EULESS LIBRARY BOARD MINUTES November 4, 1999 Acting Chair Barney Snitz called the meeting to order at 7:06 p.m. The Chairman, Mike McGehee, arrived shortly thereafter and took over the meeting. MEMBERS PRESENT STAFF PRESENT VISITOR Betty Fuller Sherry Moeller Alex Horton Kerry McGeath Mike McGehee Wes Scott Barney Snitz Kathy Grove Russell Schoonover LuAnn Portugal SPECIAL GUEST OF THE BOARD: None. DISPOSITION OF THE MINUTES: Mike McGehee asked for a motion to be made to accept the minutes. Barney Snitz made the motion to accept the minutes, and Kerry McGeath seconded the motion. The motion was passed. REPORT FROM THE LIBRARY ADMINISTRATOR: October, 1999—see attached. Additional comments: Various handouts were provided for the edification of the Board including an article, "Environmental Scanning and the Public Library", a copy of the Expansion Survey questionnaire, and the Library Board Report in its new user friendly format. Cassette tapes were also made available from the 1999 Texas Library Association Annual Conference to anyone who was interested. It was questioned as to what the Library's policy is regarding the "Euless" residents who live west of Pipeline in the area annexed by Fort Worth. Currently, the students from this area in HEB schools may get a library card if they get a letter from their Principal authorizing this. However, there is no system in place to provide all "Euless" residents in this area with cards. It was suggested the Library develop a way to market its services to them. Presently, the percentage of people with Euless Library cards, who reside outside of the city, is not tracked. The City of Euless Appreciation Dinner is on November 15 at the Texas Star Convention Center UNFINISHED BUSINESS: The business collection is still being analyzed. The goal of the Library is to make this section more complete so as to provide better services to the business community. The whole collection will be analyzed starting in December or January. Previously, the Library had a Collection Development Plan Consultant come in a few years ago who made recommendations regarding the strengths and weaknesses of the collection. The Library will be trying to develop the collection to meet the cities needs while taking into consideration the cooperative agreements among the local Libraries, and what the strengths of their collections. It was suggested the Library Board take a tour of the Fort Worth Library in December in lieu of a Library Board meeting. The Fort Worth Library has a number of innovative upgrades which could give the Board ideas regarding the expansion of the Library. The Board Members will be notified at a later date if the Fort Worth Library can accommodate us on December 2. The fish in the fish tank have been identified! Unfortunately,the lion fish,Precious, is deceased but has been replaced by a new lion fish named Kate. Two star fish have also been added. It was questioned as to why there is no sand in the bottom of the tank, and it is because it's a maintenance issue. In an ongoing effort to meet the Customer Service issues previously discussed, 800 newsletters are now being mailed out, and the phone system is approximately 95% complete. It was noted that the new terminology for"fines" (e.g. extended use fees) is not being used in the newsletter nor is it being reflected on the receipt showing "total fines paid". The Library is still developing its policy regarding donated books along with a form for patrons to sign stating they cannot get a book back once it has been donated. The Library does not want to accept any books it would not go out and buy for its collection development. The Library Foundation Gala was held October 30 and was attended by approximately 125 people. It was not known what the net proceeds were from the auction and sponsorships. The Foundation is looking at additional art work for the Library which would complete the sculpture garden. It is thought a piece inviting children to climb on it, such as a tortoise,would be nice. The Library has elected to get a monthly allocation of books from McNaughton through their book-leasing program. The first allocation should arrive in approximately 6 weeks. In reference to the October Board Meeting,pictures of the Library Board were taken as a group as well as individually. NEW AND MISCELLANEOUS BUSINESS: The Library will be closed on Friday,November 5 to upgrade material on the lobby ceiling. This closing coincides with a day off from school for the HEB ISD students. Typically, during days off from school, the students and their parents come into the Library all day. Typically,the students come to the Library en masse on school days beginning at 3:30 p.m. While the timing • of these necessary repairs is unfortunate, it could not be avoided as that is when the company doing the repairs was available. The Friends of the Euless Library will be having a new book sale of Scholastic Books the week of November 15 through the 20. Volunteers from the Library Board were requested CITIZEN INPUT: None. ADJOURNMENT: Mike McGehee asked for a motion to adjourn. The motion was made by Wes Scott and seconded by Barney Snitz. The meeting was adjourned at 8:15 p.m. Respectfully submitted, (tathy !love Euless I' ibrary Board Secretary