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Home My WebLink About1999-10-07 ajn EULESS LIBRARY BOARD MINUTES October 7, 1999 Mike McGehee called the meeting to order at 7:02 p.m. MEMBERS PRESENT STAFF PRESENT Betty Fuller Sherry Moeller Kerry McGeath Mike McGehee Barney Snitz Kathy Grove Russell Schoonover LuAnn Portugal SPECIAL GUEST OF THE BOARD: Betty Yarbrough was invited to the Board Meeting to give her thoughts regarding the 8000 square feet of unfinished space in the Library. Betty reminded us that when the new Library was being discussed about 6 years ago,it was decided Euless would not need a Branch Library because just about everybody is approximately 2.5 miles away from the Library. Therefore,the Architects made one big block of space which could be used in increments. The only thing separating the finished section of the Library from the restrooms to the Teen Point is drywall. In developing this area,we need to define which Library programs need more space, and what kind of services do we envision. After taking a tour throughout the Library,the Board recommends: JoAnn and her Staff to submit their ideas for utilization of space(e.g. what programs they envision,how to solve problems regarding space, and if the Staff could have whatever they wanted, what do they want for themselves and the patrons?). DISPOSITION OF THE MINUTES: Mike McGehee asked for a motion to be made to accept the minutes as questioned regarding the number of Interlibrary Loans requested and received in September. Barney Snitz made the motion, and Kerry McGeath seconded the motion. The motion was passed. Please note: The numbers as submitted were confirmed to be correct. There were 53 requests made with 63 Interlibrary loans being received(due to holdovers from prior months). REPORT FROM THE LIBRARY ADMINISTRATOR: September, 1999. Sherry Moeller reported September 1999 circulation information. New registrations: 549; 141 out of the city and 16 out of the county. Active Library Cards: 29,028. Total Holdings: 80,529. Reference questions answered: 2,367. Video Cassettes Circulated: 3,123. There were 62 requests for Interlibrary Loans, 51 of which were received. Genealogy Sign-ins: 75 of which 44 were Euless residents. Walk-in Traffic was 11,733. In house use of materials was 6,386. VOLUNTEERS: 9 volunteers contributing 43.5 hours. CHILDREN'S PROGRAMS: We had 13 Storytime Programs with 209 children and 83 adults. Special Programs: There were 9 with 264 children and 157 adults. We had a Super Saturday III Program(Jan Ryberg, Guitarist)with 13 children and 10 adults. OTHER PROGRAMS/TOURS: 5 Special Programs: 1)Logan the Juggler with 75 children and 25 adults; 2) Stump the Bug- Man with 40 children and 15 adults(2 programs); 3)Magic &Ventriloquism with 58 children and 25 adults(2 programs);4)Drumming& Storytelling with 60 children and 75 adults (2 programs); and 5)Homeschool Program with 18 children and 7 adults 5 Outreach programs: 1)North Euless Elementary PTA with 14 children and 85 adults; 2)Two Headstart programs with 21 children and 4 adults and 3)Two Reading Circles with 3 volunteers for a total of 3 hours. ADULT PROGRAMS: Mid Cities Genealogical Society(9/2)with attendance of 40. Let's Talk About Books(9/7)with attendance of 18. Intro to the Internet(9/11)with attendance of 8. Literary Lonestars (9/13)with attendance of 75. Small Business Seminar"Marketing on a Shoestring"(9/15)with attendance of 16. Internet Searching(9/16)with attendance of 7. Intro to the Internet(9/16)with attendance of 8. Night Notes ("Winds of Note") (9/21)with attendance of 102. COMPUTER USE: Internet: 1,998 people used it for 1,901 hours. Word Processing and etc.: 368 used it for 357.75 hours. LIBRARY MANAGER'S ACTIVITIES: 1) September 9—Started Citizens Police Academy 2) September 10—Served on Arts Council Grant Review Committee selecting recipients 3) September 10—Friends Book Sale&Youth Department Festival 4) September 13 —Foundation Meeting 5) September 14—Attended City Council 6) September 16—Met with DFW Writers officers to plan November event 7) September 23 —NTRLS Fall Meeting in Wichita Falls,attended with Betty Fuller and Barney Snitz 8) September 29—Attended Small Business Forum on Insurance 9) September 30—Met with Ron Williamson,Police Dept. to design security measures OTHER STAFF ACTIVITIES: 1) RefNet Meeting—Kate Lyon and Scott Thomson 2) Leadership HEB—Sheila Williams and Kate Lyon 3) District 7 Meeting at Shady Oaks—Meredith McMannis 4) Midway Park PTA Meeting—Meredith McMannis 5) Meeting at Hurst Public Library—Sheila Williams UNFINISHED BUSINESS: The City Council approved additional funds for collection development and for a Drive-up Window. The Drive-up Window is targeted to be completed in January. The Friends of the Library made $1000.00 at their book sale in September. Its success is attributed to being held the same weekend as the Mid-Cities Genealogical Society's book and bake sales along with numerous children's activities. The business collection is still being analyzed along with the entire library collection. Mike McGehee is working to finalize a work session on the library expansion to be held at the beginning of next year. It was again noted that the north end of the library needs landscaping and that the fish tank doesn't identify the fish and coral in it yet. Sherry Moeller gave the Board an update regarding the ongoing efforts of the Library Staff to meet the 10 Customer Service issues discussed in June. NEW AND MISCELLANEOUS BUSINESS: The Library is participating in a book-leasing program with McNaughton. This will allow the Library to have more volumes of current best sellers on hand. When the popularity of those books is not there anymore,then the Library will return the copies which aren't needed and keep one or two for the shelves. If a leased book is lost,the replacement cost is minimal. Every month the Library will pick the number of books it wants, and then return the same number of books no longer needed. The Library is starting with a collection of 300 books. All of these leased books will come ready to be put on the shelf. The only thing the Library has to do is to add its electronic tag to the books. The Library is also considering doing this with audio books. Teen Read Week is the week of October 16—23 with the kick off of the new Teen Point area. To celebrate Teen Read Week,the Staff has posted pictures of themselves as teenagers along with what their favorite book was back when. The Library Board Members have been invited to participate by providing their pictures and favorite books. An inventory of the Library's collection is being done. So far,not many missing titles have turned up, and several titles which were thought to be missing were found. It was suggested a picture board of the Employees be posted up front so everyone will know who they are. Likewise, it was suggested the Board Members also have their pictures posted to make them more accessible to the citizens. CITIZEN INPUT: None. ADJOURNMENT: Mike McGehee asked for a motion to adjourn. The motion was made by Betty Fuller and seconded by Barney Snitz. The meeting was adjourned at 8:30 p.m. Respectfully submitted, u brary Board Secretary