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HomeMy WebLinkAbout1999-06-03 EULESS LIBRARY BOARD MINUTES June 3, 1999 Mike McGehee called the meeting to order promptly at 7:00 p.m. MEMBERS PRESENT STAFF PRESENT Betty Fuller JoAnn Rogers Kerry McGeath Sheila Williams Mike McGehee Wes Scott Barney Snitz Kathy Grove LuAnn Portugal SPECIAL GUEST OF THE BOARD: Jo Virgil, Community Relations Manager with Barnes&Noble,was invited to the meeting to share her views regarding the relationship between bookstores and libraries and whether or not they are in competition with each other and/or compliment each other within the community. Ms.Virgil's visit gave us the opportunity to ask questions and to discuss issues generated by the reference material provided to us by JoAnn Rogers from a Bookstores versus Library Seminar. DISPOSITION OF THE MINUTES: It was requested the minutes from the May meeting be corrected to show Mike McGehee asked for a motion to approve the minutes as submitted instead of making a motion to accept the minutes. It was also requested to refer to Charles McGehee as Mike McGehee and to refer to Bernard Snitz as Barney Snitz in the future. Wes Scott made the motion to accept the minutes as corrected, and Betty Fuller seconded it. The motion was passed. REPORT OF THE LIBRARY ADMINISTRATOR: May 1999. JoAnn Rogers reported May 1999 circulation information. New registrations: 461; 122 out of the city and 9 out of the county. Active Library Cards: 26,845. Total Holdings: 79,608. Reference questions answered: 1,732. Video Cassettes Circulated: 4,036. There were 75 requests for Interlibrary Loans and 44 were received. Genealogy Sign-ins: 61 of which 39 were Euless residents. Walk-in Traffic was 8,130. In house use of materials was 5,772. VOLUNTEERS: 2 volunteers contributing 9.0 hours. CHILDREN'S PROGRAMS: We had 19 Storytime Programs with 261 children and 75 adults. Outreach Programs: There were 14 with 55 children and 28 adults. We had a Super Saturday III Program with 7 children and 2 adults. OTHER PROGRAMS/TOURS: 1 Guardian Angel Preschool tour with 12 children and 3 adults 2 Storyteller programs with 376 children and 5 adults 1 Parenting Center with 1 child and 5 adults 1 Super Saturday III(Tour of Library)with 7 children and 2 adults 1 Junior Volunteer Orientation with 28 children and 12 adults 7 School visits totaling 58 hours and 202 classes 2 Reading Circle with 11 volunteers totaling 16.5 hours 1 Headstart with 12 children and 2 adults. 3 Midway Rec Preschool ADULT PROGRAMS: Let's Talk About Books with 13 adults. Mid Cities Genealogical Society with 40 adults. DFW Writers Workshop with 20 in attendance. Library Foundation Area Authors Panel with 29 in attendance. Starting a Business with 0 in attendance. Night Notes—Jan Ryberg with 91 in attendance. DFW Writers Workshop with 15 in attendance. COMPUTER USE: Internet: 1,444 people used it for 1,279 hours. Word Processing and etc.: 217 used it for 220.75 hours. LIBRARY MANAGER'S ACTIVITIES: 1) 5/6 Texas State Library Workshop—Find Out What They Need 2) 5/20 Meeting with Tom Cox and Bob Freeman about Library safety 3) 5/25 NTRLS Directors Meeting at Euless Public Library 4) 5/26 Meeting with Scott Parsley about disaster training OTHER STAFF ACTIVITIES: 1) NTRLS Technology Committee Meeting—Sheila Williams 2) Weeding Your Collection Workshop in Canton,Texas—Kate Lyon 3) AMIGOS Spring Membership Conference in Dallas—Sheila Williams 4) Funding Center Workshops in Ft.Worth—Ellen Light 5) North Euless PTA Meeting—Meredith McMannis 6) Urban Libraries Council Conference in Denver—Sheila Williams and JoAnn Rogers OTHER REPORTS: None UNFINISHED BUSINESS: Mike McGehee,Barney Snitz, and JoAnn Rogers met as suggested at the May Board meeting about setting up a workshop for all the Board Members. This workshop would be an opportunity for us to look at the long-range plans for the library and to discuss further the packet of reference materials provided by JoAnn. It was suggested the Board meet on Saturday,June 12th from 9:00 until 3:00 in the Board Room. Everyone in attendance agreed to be there. JoAnn Rogers asked the Board to consider dropping the limits of nonfiction material from two items per subject to none,to extend the loan period for videocassettes from one week to three weeks, and to charge ten cents per copy for the printers instead of charging a quarter for the graphics. If there is no limit on nonfiction materials,then the library will be able to identify what additional materials are needed,and this will encourage patrons to put books on reserve. By extending the loan period to three weeks for videocassettes,everything will be due on the same date, and by reducing the cost of graphic prints to a dime,we will still recover adequate funds for this service. Mike McGehee asked for a motion to make a recommendation to the City Council to drop the limit on nonfiction,to increase the checkout date of videocassettes to three weeks, and to change the printing fees for graphics to a dime. Kerry McGeath made the motion to accept the recommendation as stated to City Council,and Betty Fuller seconded it. The motion was carried. JoAnn Rogers also asked the Board to consider changing the terminology for"fine"to"extended use fee". After discussing the library's current policies and those of the Irving Public Library, Mike McGehee asked for a motion to be made changing the terminology from fine to extended use fee. Betty Fuller made the motion to accept the change in terminology as stated,and Barney Snitz seconded the motion. The motion was carried. There was discussion on how to make the public copier more user friendly. JoAnn said Reference Staff is working on that. NEW AND MISCELLANEOUS BUSINESS: JoAnn Rogers will be meeting with members of the Police Department. The library wants their presence there and not just when there are emergencies and problems. A real round of enthusiasm was given to JoAnn for stimulating our minds and for helping us to be a more effective Board. CITIZEN INPUT: None. ADJOURNMENT• The Chairman asked for a motion to adjourn. The motion was made by Barney Snitz and seconded by Wes Scott. The meeting was adjourned at 8:37 p.m. Respectfully submi d, fie ez _.,...../------- Kathy ove Eule Library Board Secretary