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HomeMy WebLinkAbout1969-01-16 Regular Meeting Euless Library Board January 16, 1969 CALL TO ORDER The regular meeting of the Euless Library Board was called to order a.p 7: 30 P. M. , In the Fuller Room of Euless Public Library, by Chairman Wayne O 'Daniel . Members present are listed as follows: Messrs. O 'Daniel , George Scott; Mesdms. Ruby Harris and Geneva Armstrong, Librarian. (Absent: Messrs . Robert Soule and Warren Fuller) APPROVAL OF MINUTES Minutes of the previous meeting, dated November 21 , 1968, were approved , with two corrections , as follows: ITEM IV: LIBRARIAN'S REPORT Five Year Plan Mrs . Armstrong reported that 2, 177 Titles have been added to the library collection. She advised that the juvenile and reference collections have been up.. graded by purchasing starred and double starred items. Two sets of encyclopedias have been added to the young people's collection, subscriptions to three newspapers have been added and additional personnel has increased the library Staff. ITEM V: ANNOUNCEMENT OF GIFT FROM LOCAL LIONS CLUB An announcement was made that the local Lions Club has a new typewriter, 28 Bulletin type , and Selin labeler, for Euless Public Library. The value of this gift is estimated to be approximately $500,00. CIRCULATION REPORT Mrs. Armstrong, Librarian, reported circula- tion figures , as follows: November, 1968 - 4,346 December, 1968 - 3,888. Mrs. Armstrong advised that a total of two hundred , forty-seven (247) new books were shelved during the month of December. Members of the Board requested that Mrs. Armstrong add a cumulative total to her report , beginning in January, 1969. II . REPORT ON CARD CATALOG BREAKDOWN Mrs . Armstrong reported that the breakdown of the Adult Card Catalog has been finalized. She advised that 372 hours were required for this task. (Pave Two Minutes of Resular Meetin• Euless Librar Board Januar 16 1 •6• . III . T. L. A. MEMBERSHIPS It was reported that T. L. A. memberships for Library Board Members have been paid by the City of Euless. IV. APPLICATION FOR TITLE I FUNDS Chairman O 'Daniel reported that an application for Title I Funds was filed in behalf of Euless Public Library on December 19, 1968. V. INVENTORY OF Mrs. Armstrong reported that an inventory of books in Euless Public Library is being made at this time and that the inventory will soon be finalized . VI . DISCUSSION OF METHOD FOR REACHING NEW RESIDENTS In a discussion of possible methods for ad- vising new residents of Library facilities, it was suggested that, possibly, Boy Scouts might be interested in assisting, as a service project. It was decided that local Boy Scouts should be contacted and requested to make posters advertising our library services and place them in stores and new apartment units. VII . ANNOUNCEMENT OF GIFT FROM MID-CITIES NEWCOMERS CLUB Mrs. Armstrong reported that a gift , in the amount of $10.00 , has been presented to Euless Public Library by the Mid-Cities New- comers Club. Members of the Board requested that Mrs. Armstrong call a representative of the club and thank them for the gift and to re,- quest that an announcement of the library hours and services be made at the next club meeting. VIII . SEE CORRECTED MINUTES, Page 1 , Library AMENDMENT TO ARTICLE IV, SECTION 5, Board Minutes , February 20 , 1969. LIBRARY BOARD BY-LAWS It was announced that, more than forty days have elapsed since this Board voted to amend Article IV, Section 5 of its By-laws. Article (Page Three Minutes of Regular Meeting, Euless _Library Board, January 16, 169,) VII states that the by-laws may be amended at any regular meeting but may become ef- fective only after a favorable vote at a subsequent meeting and that the subsequent meeting must occur within forty days of the meeting at which the amendment is pro- posed . Therefore, the proposed amendment to the by-laws failed to pass. Mr. Scott made the motion to amend Article kV, Section 5 of the Library Board By-laws, as follows: "The historian shall keep a permanent record of the activities of the Board . The historian and/or librarian shall attend to all publicity releases concerning the Euless Library and the Euless Library Board ." (Notes from this meeting, as recorded by the Secretary, do not indicate that there was a second nor a vote on this motion.) Mrs . Armstrong inquired if previous changes in the By-laws have been recorded . The Secretary was instructed to investigate this matter and present a report at the next Board meeting. IX. RESOLUTION ENDORSING PROPOSED TEXAS LIBRARY SYSTEMS ACT Mr. Scott made the motion that the Library Board pass a resolution endorsing the proposed Texas Library Systems Act. Mrs . Armstrong seconded the motion, and the vote is as follows: Ayes: Mesdms. Armstrong and Harris , Messrs . Scott and O 'Daniel Nays: None Chairman O 'Daniel declared the motion carried. (Copy of resolution attached to and made a part of these minutes.) The secretary was instructed to forward a copy of this resolution to T. L. A. X. BOOK FINES In a discussion of whether or not there should be an increase in the amount charged for book fines, it was determined that the majority of the Board Members are opposed to an increase at this time. (Pace FourMilutes of Regular Meeting, Euless Library Board , January 16, 1969.) XI . DISCUSSION OF PAYMENT OF T.L.A. CONFERENCE EXPENSES FOR MRS. JACK BROWNE Mrs. Harris stated that Mrs. Jack Browne is Chairman of District VII and will be representing Euless Public Library, as well as other library trustees in this district, at the T. L, P. Conference to be held in March , 1969. Mrs, Harris made the motion to recommend that the City of Euless pay expenses incurred by Mrs . Browne at this conference. Mr. Scott seconded the motion, and the vote is as follows: Ayes: Messrs. Scott and O 'Daniel ; Mrs, Harris Nays: None Abstained: Mrs . Armstrong Mrs. Armstrong stated that she would object to the City's paying these expenses from the library funds; however, if they are paid from a general fund , she would vote yes. XII . EXHIBIT CONCERNING LIBRARY SERVICES FOR THE BLIND AND PHYSICALLY HANDICAPPED Library Board Members discussed an exhibit available from the Texas State Library which concerns library services for the blind and physically handicapped. The Library Board was in agreement that this exhibit should be ordered . X111 . RECOMMENDATION CONCERNING LETTER FROM DISTRICT VII TEXAS LIBRARY ASSOCIATION TRUSTEE ROUNDTABLE ' Mrs. Harris made a motion to recommend that the City of Euless print a letter from District VII Texas Library Association Trustee Round- table , to be dispatched to all Library Chairmen, and pay all costs for mailing same to approximately sixty (60) persons. Mr. Scott seconded the motion, and the vote is as follows: Ayes: Messrs . Scott and O'Daniel; Mesdms. Harris and Armstrong Nays: None Chairman O 'Daniel declared the motion carried . (Copy of letter attached to and made a part of these minutes) (Pale Five , Minutes of Regular Meeting, Euless Liibrary Board January 16= 1969 ) XIV. ADJOURNMENT The meeting adjourned at 8:30 P. M. APPROVED; ATTEST: Chairman Secretary VF:fsm (Edited and reproduced in Office of the City Secretary) February 4, 1969