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HomeMy WebLinkAbout1967-07-24 Called Meeting of the Euless Library Board July 24, 1967 CALL TO ORDER The meeting was called to order at 10: 15 A.M., by Mrs. Jack Browne, Chairman, in the Conference Room of Euless City Hall, Members in attendance were Reverend Bob Messer; Mr. Wayne O 'Daniel ; Mesdms. Jym Pollard, Jack Browne, Geneva Armstrong and Ruby Harris. VISITORS Visitors present were Mayor William G. Fuller, City Manager C. J. Griggs, and Miss Anita Decker, Library Consultant for the Texas State Library. APPROVAL OF MINUTES Minutes of meetings held in May, June and July were read and approved. I . EVALUATION SUMMARY Mrs. Browne advised that this meeting had been called for consideration and recommendations of the Book Evaluation Survey. There was a discussion of the Evaluation Summary which was sub- mitted by Miss Anita Decker, and contained the suggestion that some of the books being circulated at this time be discarded. The question was raised as to the dispositfon,of books which are to be discarded. Reverend Messer made the motion to appoint Mrs. Ruby Harris as Chairman of a Committee to study possible ways for disposing of deleted books. Mr. O'Daniel seconded the motion, and the vote is as follows: Ayes: Reverend Bob Messer; Mr. Wayne O'Daniel ; Mesdms. Jym Pollard, Geneva Armstrong and Ruby Harris Nays: None Mrs. Browne declared the motion carried. Mayor Fuller suggested that the deleted books might be returned to the original owner, if possible, or that a (Page Two, Called Meeting of the Euless Library Board, July 24, 1967) Research Department be established in the Library. It was decided that Mrs. Armstrong should do any necessary deleting, with the Board reviewing her decision, and Mrs. Harris shall assist in drafting the procedure to be followed in withdrawal of books. The procedure for withdrawal of books will be based on the interim Guide Lines established by the State Library, and will be adopted into the five year plan. In reply to a question as to which categories should receive priority, Miss Decker advised that Science and Technology are the weakest categories. There was a discussion of the recommenda- tion that the limit of five books per person be eliminated, but no action was taken. II . BOOK BUDGET Mr. O'Daniel raised the question as to what amount of the monies remaining in the Book Budget should be spent on the Basic Collection. It was recommended that children's reference materials and the 500-600 Series should be concentrated upon. All Library Board members present were in agreement with the recommendation. Mr. O 'Daniel asked Miss Decker's opinion regarding what portion of the monies budgeted for books, for the coming Fiscal Year, should be set aside for the Basic Collection. Miss Decker recommended that 60% to 65% should be used for this purpose. III . CARD CATALOG The Card Catalog filing system was discussed. Presently, the system is the dictionary type, and discussion followed regarding the possibility of separating the files into three categories, as follows: 1 . Subject 2. Title 3. Author It was decided that Mr. O'Daniel will conduct a fact-finding survey on cataloging systems and present his findings to the Board at a future date. (Page Three, Called Meetinci of the Euless Library Board, July 24, 1967) The Board was in agreement that the Children's Section of the new Library should have a separate Card Catalog. IV. DISCUSSION AVAILABILITY OF COUNTY FUNDS rOR LIBRARY Mr. Griggs was asked whether or not County funds will be made available to the Library in addition to funds budgeted by the City. Both Mr. Griggs and Mayor Fuller explained that the City lists the County Funds as anticipated income; therefore, it is not additional funds. Several Members of the Board questioned this policy for next year's budget but received no definite answer except that the City would do the best it could. V. APPLICANTS FOR EMPLOYMENT Mrs. Armstrong inquired if applicants for employment should be approved by the Board. Mr. Griggs advised that this was not necessary. VI . MINUTES OF BOARD MEETINGS Mrs. Browne requested that City Manager Griggs furnish copies of the Minutes to Members of the Library Board prior to the next meeting. Mr. Griggs advised that personnel from his office will take care of this matter, if Mrs. Armstrong is unable to do so. VII . REPORT ON BOOK PURCHASES Mrs. Armstrong advised that during the period from October 1 , 196E through June 30, 1967, a total of 1 ,263 books have been purchased. A break-down of the purchases is as follows: Adult Division Juvenile Division Fiction 155 Fiction 218 Non-Fiction 760 Non-Fiction 130 VIII . AUGUST BOARD MEETING Mrs. Browne advised that due to the fact that this Called Meeting has been held, there will not be a Regular Board Meeting during the month of August unless an emergency should arise. (Page Four, C311ed Meeting of the Euless Library Board, July 24, 1967) IX. ADJOURNMENT The meeting adjourned at 11 :30 A.M. APPROVED: ATTEST: Chairman Secretary (Edited and reproduced in Office of City Secretary)