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HomeMy WebLinkAbout1992-01-17 QTY OF HIIffiS CIVIL SERVICE POLICY REVIEW Ctce1rII'1'I'EE January 17, 1992 9:00 a.m. MINUTES I. Call to Order The Civil Service Commission Policy Review Committee met in a regular meeting on Friday, January 17, 1992 at 9:00 a.m. in the downstairs conference room of the Administration Building. Ctmoissian Members Present Henry Boatright, Commission Chairman Willie Mae McCOrmick, Commissioner Tommy Barnes, Commissioner David Gilfillan, Alternate Commissioner Staff Members Present Debbie Forte', Director Fiscal & Human Resources Ruth Alley, Personnel Manager Alice Cahill, Personnel Analyst Committee Members Present Essie Dougherty, Library Linda Free, Administrative Services Mark Lipman, Fire Department Scott Parsley, Fire Department Donald Scott, Police Department Scott Stamps, Fire Department Committee Members Absent Margarita Franco, Police Department Diana Kopecky, Municipal Courts Nick Mitchell, Comity Services Jeff Murphy, Streets/Utilities Jerry Payton, Community Development Ron Williamson, Police Department Paul Wrzesinski, Streets/Utilities II. Tammy Barnes opened the meeting with the invocation. Civil Service Policy Review Committee 01-17-92 imams Page 2 III. The Amended October 11th Minutes were corrected as follows: Page 4, Parses A and B of Amended October 11th Minutes: Recommended additions in paragraph A and B were corrected to reflect the changes in number of days and hours of sick leave accumulation, and add the firefighter shift conversion. Page 7, Paragraph F of Amended October 11th Minutes: Change "working" days to "business" days. IV. The Minutes of December 13, 1991 were approved as read. V. Approved Correction to Section 1.04 - JIWIpiman to read as follows: 1.04 Copies of the Personnel Rules and Regulations as approved by the Civil Service Commission and City Council shall be distributed to each City employee individually, requiring each employee's signature upon receipt. A. Copies shall be placed and kept up to date in all departments and sub-stations. B. A copy shall be placed and kept up to date in the Public Library. C. All updates and/or changes shall be distributed to all City employees, requiring each employee's signature upon receipt. VI. Approved amended Section 2.24 I®ediate Family to read as follows: A- 000000 [third] degree by affinity - [(by narriage)]- Wife, husband, parents-in-law, brothers and sisters-in-law, [grandparents-in-law, sons and daughters-in-law]. B. Third degree by consanguinity - [(by blood) or legal adoption] Children,(and their spouses] grandchildren, great grandchildren, parents, brothers, sisters, 0000000i/00000, grandparents, //$0ft$, great grandparents. VII. Approved amendment of paragraph 1 of a recommended new addition 4.10.A.1-Promotional Test &peals to read as follows: A. [Appeals shall be rejected when one or more of the following] pertain: 1. Proof that other sources not included on the reading list may support a different answer. (Note: This is an invalid basis for an appeal.)] Civil Service Policy Review Committee 01-17-92 MUTES Page 3 VIII. Approved Section 4.12.0 - COnduct.of Dominations - fiance to change "job specification" to [jab description]. C. In accordance with the procedures as stated in the job 016000,10-44* Edesc ri ti ten]- IX. Approved Section 4.17.C. - Conduct of Dominations - Pta■otional: to change "specifications" to [descriptions]. Reads as follows: C. In accordance with the procedures as stated in the job 40000400 4X00 [ mot;on]. X. Approved change in Section 4.17.E. - Conduct of Promotional Dominations "specifications to [descriptions. ] Promotional examinations in the Police and Fire Departments shall be conducted annually. The time schedule for the examination shall be stated in the job 40000400 [description] for each position in the Police and Fire Department. XI. The Commission recommended deletion of Section 4.14.E - Grading - to be deleted for Police and Firefighter entry level examinations. L//.41 X// // // 00// 4 // X//le MO/OW/>f SX 4000/f! /? J ' /With/000016X0 X11. Approved Recommended addition to Section 4.18 - Promotional Eligibility to read as follows: [Eligibility - Fire Department) [A. All candidates for promotion within the Fire Department must be regular full-time employees that have completed their probationary period and have served an additional one year of service in the entry level position.] [B. Fire Depardaut employees are eligible to participate in the promotional process for the c-1 i fic:ation immediately above the one that they airy ntly hold provided peraograph A of this section has been satisfied.] [C. Fire Department employees are eligible gl bl e to participate ci pate in the promotional canal process for the seoand classification iwdiately above the me that they c»rne tl y hold provided:] Civil Service Policy Review Committee 01-17-92 MINUTES Page 4 [1. Paragraph A of this section has been and,] [2. They have served an additional Iwo years in their current c_i s i fitation.] ]I. Approved change in Section 6.05 Promotion to change "pmt" to "confirmed", and to read as follows: Promotions are in effect appointments to a higher level position and shall have requirements identical to appointments. Individuals accepting a promotion shall serve a probationary period of//og//XgX//00yl s before the appointment becomes 000000YI [confirmed]. If the employee does not satisfactorily perform the duties of the new position during the probationary period, he will be returned to his former position and rate of pay upon recommendation of the Director. Employees receiving a promotion shall be paid at the entry rate of pay for the new position, or such other rate designated by the appointing authority, however in no event at a rate less than their prior rate of pay. XIV. The Committee disapproved the addition of a paragraph in Chapter 7 addressing Polygraphs. Aitrni904710/001400/91MAWAYMOVIWORW011000/0511060 W/s AgAticifft/f /0/00XY 01/0004109$0/000100 /6Y/0 0¢000091//150XY tI//9460r0Y9 //OX/ice//¢Pthg// X / Miste //Y- 0-0// `¢//0930910000// XY//X //00414400// XPI XXs1X0/ / /X X/X / X / /1 / XV. Approved amendment and addition of paragraph Section 7.08 - (Sectian 7.04 in '76 Rules & Regulations.) Probation Period to read as follows: A. [All new or re-employed] Police Officers [and Firefighters] shall serve a probationary period of twelve (12) months from the date of employment or for twelve (12) months after completion of the Police Academy [for Police Officers, or Fire Academy for Firefighters, ] whichever comes later. [Police Officers or Firefighters that have promoted within their department shall serve a probationary period of six (6) months from date of promotion. ] B. All other new or re-employed employees in full-time 000000 [regular] positions shall serve a probationary period of six (6) months from the date of employment. Civil Service Policy Review Committee 01-17-92 METES Page 5 All full-time employees who transfer from one department to another shall serve a probationary period of six (6) months from date of transfer or promotion. yoopo [Regular] part-time employees shall serve an extended probation period until he completes the same number of hours required of a 00x$0 [regular] full-time employee. Any leave of absence without pay, shall cause the employee's probation period to be extended by the total number of days of the leave of absence without pay. ig////# X250 /0yi/15 ` XX0yi/00/093X Aommt/Xszw/15AO XXOyi sitk/MY 400000/4'0004,044/0$0014/0/A` X /x XX i4i0Y / /04 0X 1Tht /0054160091 /140,0` / Ø0# C. A probationary new employee may be separated from WO 0000 [employment] at any time during the probation period without right of appeal or hearing except in cases involving discrimination. Notwithstanding any other provisions of this section, an employee rejected for other than disciplinary reasons during his probation period from a position to which he had been promoted or transferred, shall be restored to his former position. Such restoration includes restoration of the employee's former salary, merit increase eligibility date and all other benefits to which he would have when entitled if the promotion or transfer had not occurred. D. The department shall use the probation period to closely observe and evaluate the work of all employees newly appointed and to encourage their effective adjustment to the job and the service of the City. ( Z /0 00 0 [Directors] shall retain only those employees who meet an acceptable standard of work during their probationary period. The Committee recommended the following additional paragraph not be included in the new rules and regulations. XgA /g/? 0/ 40/04 XX 010/g/91 XM1/ / /, 7100)!/ i / 1 '0/ 0/ W-S /X34/k `/ X/d XVI. Approved deletion of Section 10.21.B - Miscellaneous 13////Y /A60,5400-000A54/f/ /O /X$/V910/# ,l /MO F144044101/MO i /00400/09191:4,104V/0040910440#04 /Xf6XX //P0000/0/014XX X0/7L/05/10/XX 0/14X70/f0 V //X+X //#O ?'6XO/00010 l//Y-0-0X//?i ` O//# 0-$00 ,00/ d40/*/ ; /16X # / Civil Service Policy Review Committee 01-17-92 MaNU1'ES Page 6 XVII. Approved @efinitians: Section 2 (Premium payl: [Premium pay is considered as overtime, acting, standby pay, or any other pay over the regular compensation.] [Personal Leave': [Paid time off awarded an employee when he ar she uses a specified minimum amount of sick .leave days each calendar year.] XVIII. Appoduedinixxmomrektion to add section ActninibLiative policies to read as follows: pr he ministraticz„ may make changes needed to operate, further define, but not to change the intent of policies, wooed res, rules, regulations, benefits and guideaines in accordance ce with prudent management.] XIX. Appnovedreocommektion to add section Equal Employment Cppartunity to read as follows: [The City of toles will not discriuiinate in recruitment, interviewing, e'a i a� itian, appointment, trai ni r , compensation, promotim, transfer, perfa®enc:e appraisals, retention, disc-ip11 iii, or any other aspect of personnel ministration an the basis of an employee's or applicant's politiral ar religious beliefs, race, dolor, national origin, disahility, veteran status, arc mac.] [The City of Dile^ss will l ts"ake necessary action to assure that all personnel and operating pros edOres support equal employment opportunities, limited only by bona fide qpalificatims and abilities necessary to perform the job assignments required in the job description.] The next regular meeting was scheduled for Friday, February 14th. The final policy draft will be sent to the City Manager and Directors for their review on March 13, 1992. On March 27th Mr. Hart and the Directors will meet with the Committee for discussion and comments. There being no further business, the meeting was adjourned at 11:30 a.m. I. A00111!> ,/ '; ' tright, s je' .