HomeMy WebLinkAbout1991-06-14 CITY OF EULESS
CIVIL. SERVICE POLICY MIEN Cfiuh rriEE
axle 14, 1991
9:00 a.m.
MINUTES
I. Call to Order
The Civil Service Commission Policy Review Committee met in a
regular meeting on Friday, June 14, 1991 at 9:00 a.m. in the
downstairs AdninisLLation Building Conference Room.
ggiNibiniCELMIM
Henry Boatright, Commission Chairman
Willie Mae McCormick, Commission Member
Tommy Barnes, Commission Member
David Gilfillan, Alternate (Xiimtission Member
Staff M &s Punt
Debra Forte', Dir. Discal & Human Resources
Ruth Alley, Personnel Manager
Tammy may, Benefits/Insurance Manager
Alice Cahill, Personnel Technician
C ittae PreeenYt
Essie Dougherty, Library
Mark Lipman, Fire Department
Nick Mitchell, Community Services
Jerry Payton, Community Development
Donald Scott, Police Department
Scott Stamps, Fire Department
Ron Williamson, Police Department
MilltiltaLMENNIMANNt
Margarita Franco, Police Department
Linda Free, Administrative Services
Diana Kopecky, Fiscal/Human Resources
Jeff Murphy, Streets/Utilities
Scott Parsley, Fire Department
Paul Wrzesi.nski, Streets/Utilities
Civil Service Policy Review Committee Meeting Minutes 06-14-91 Page 2
II. Mr. Gilfillan opened the meeting with the invocation.
III. The revised April 19, 1991 Minutes were approved as read
IV. The May 10, 1991 Minutes are to be revised as follows:
Chapter 4 - Exhi ATImS to be addressed in two sections,
Entrance examinations and Promotional examinations.
V. Committee recommendations on Section 10 as follows:
SECTION 10.01-HOLIDAYS is tabled for further discussion pending
information on Holidays from the Benefits Committee.
SECTION 10.02 - VACATIONS is tabled for further discussion
pending information on Vacation from the Benefits Committee.
SECTION 10.03 - SICK LEAVE is tallied for further discussion
pending information on Sick Leave benefits from the Benefits
Committee.
SECTION 10.04 - 0a1 aIaAt =AMITY 0R MIRY LFKVE/MEDICAL
CAEM: to read as follows:
An employee injured in the course of his employment shall be
granted occupational disability or injury leave and medical aid
and hospital services as prescribed by the Texas Workman's
Compensation Act.
A. All employees while on occupational injury or disability
leave shall continue to earn vacation and sick leave at the
regular rate.
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[B. An employee who is injured on the job must report the
accident or injury to his supervisor immediately. The
supervisor will direct the employee to obtain the necessary
medical treatment. ]
C. When an employee is injured on the job, the job foreman or
supervisor shall complete the 00000y/415044% [First Report
of Injury] required by the Workman's Compensation Act within
the time limits established. Subsequent reports must be
filed according to the Act. Where an accident causes serious
bodily injury or death to an employee, the /
[Director and the 0X [Insurance] Department must be
notified immediately.
Civil Service Policy Review Committee Meeting Minutes 06-14-91 Page 3
D. The employee shall have the sole right to select or choose
the persons or facilities to furnish medical aid,
chiropractic servcices, hospital services and nursing.
However, if the employee wishes, the City may make such
selection for him. Emergency treatment is to be obtained
from the hospital designated by the City Manager.
E. An employee who is able to return to work in light duty
status may be required to work in a different department and
perform duties not contained within his current
classification.
F. It is the responsibility of the employee to contact his
supervisor while he is on occupational injury leave at least
once every five working days, if he is physically able to do
so.
G. Injury leave shall be limited to six (6) months. This leave
may be extended by the City Manager/City Council at their
discretion.
H. Injury leave shall not be deducted from accrued sick leave
or vacation time.
ADDITION - SECTION I - RETURN TO WORK currently reads as follows. The
Committee recommended this section be ro•+aritten, clarifying
firefighter shifts and working days.
[An employee who has been off work due to an on-the-job injury
for any length of time; or any employee who is off work for more
than three (3) days for a non-job related injury, will be
required to get a doctor's full release, and then take and pass a
physical examination before returning to work status. (Except for
firefighters who must get a full release after four (4) days
off.) The examination will be performed by the physician
designated by the City and will be paid for by the City. ]
The Committee approved Section 10.05 to read as follows:
SWUM 10.05 - JURY EVE
Employees who are required by law to render Jury Service shall
receive their regular pay during such period and the time spent
in such service shall be reported as Jury Service.
The Committee approved Section 10.06
Civil Service Policy Review Committee Meeting Minutes 06-14-91 Page 4
S'HMICN 10.06 - nsa, MIMS
If authorized by their immediate supervisor, employees may take
two 15-minute rest periods each work day. Such rest periods shall
be considered a privilege and not a right, and shall never
interfere with proper performance of the work responsibilities
and work schedules of each department. [Rest periods shall not be
accumulated nor used for other than their intended purpose.]
The Comnittee recommended Section 10.07 - Civil Duties read as
follows:
swum 10.07 - CIVIL DRIES
All employees entitled to vote at national, state, county or
municipal elections shall, when necessary, be allowed sufficient
time off with pay to exercise this right.
The Committee mittee recommended Section 10.08 - Extended Leave of Absence to
read as follows:
SI TIUM 10.08 - EXTENDED L iVE CF ABSENCE
Extended or /000000y leave of absence [not to exceed six
months] shall only be granted on the recommendation of the
pg0000/ E.I [Director or Manager] and approval of the City
Manager. This rule of employment applies to all [regular
full-time] employees.
The Committee approved Section 10.09 - Pregnancy [/Maternity] Leave be
amended as follows:
SICJYBI1 10.09 - Pmt [AMENITY] LEAVE
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Civil Service Policy Review Committee Meeting temmtes 06-14-91 Page 5
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Debra Forte' is checking with the City Attorney concerning federal
guidelines on "Adoption" that may be covered under the laws concerning
Pregnancy/Maternity Leave. This policy will be amended as necessary to
comply with federal requirements as they may be changed or added to.
[Pregnancy/Maternity is treated as any other temporary disability
or illness in accordance with the Pregnancy Ac:t of 1978. ]
[All regular full-time employees are eligible for use of Sick
Leave for maternity purposes. Part-time, temporary and seasonal
employees are not eligible for Sick Leave Benefits.]
[Pregnant employees are expected to work as long as their doctor
says they are capable of performing their job duties safely, and
will be expected to return to work following delivery at such
time their doctor determines they are capable of performing job
duties without endangering health or safety. The City may require
the doctor's certification of employee capability/incapability to
perform job duties safely.]
" Civil Service Policy Review Committee Meeting Minutes 06-14-91 Page 6
[Male employees may take twenty-four (24) work hours sick leave
when the baby is born, or when the wife goes into the hospital.
He may also use accrued vacation time, and can take unpaid
leave. ]
[If an individual is unwilling or unable to return to work upon
completion of the prescribed leave, the Director shall have the
authority to either terminate or request an additional leave of
absence without pay for the employee. ]
[The employee may take accrued vacation and sick leave benefits
in order to permit salary continuation. They MAY NOT draw
benefits unless already accrued. The employee must provide the
City with a doctor's statement verifying the date they may return
to work at least two weeks prior to the established time. They
must also remain in touch with their immediate supervisor on a
weekly basis during the leave period.]
[Everything possible will be done to retain the employee's
existing job or one of a similar nature and pay to which the
employee nay return after the leave of absence is completed.]
The Committee recommended Section 10.10 - Military Leave be amended to
read as follows:
SECTION 10.10 - EMMY LENVE
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[Military leave must be consistent with federal guidelines
allowing employees to receive pay when ordered to report for
military duty. ]
Civil Service Policy Review Committee Meeting Mutates 06-14-91 Page 7
[The Military Leave Policy applies to all regular full-time
employees who involuntarily, or voluntarily enter the Military
Service; those who enlist to fulfill their military obligations
when subject to draft; and those who reenlist. It does not apply
to those rases involving employees who resign from the City and
withdraw TMRS deductions. Employees who reenlist upon completion
of their initial tour of duty will not be eligible for re-hire
privileges. (This policy will be amended as necessary to comply
with federal requirements as they may be changed or added to. )]
[Seasonal or part-time employees may be granted military leave
without pay.]
[A. Shoat Tern Military .Leave]
[Regular full-time employees will be paid their regular pay if
ordered by military authority to report for duty. Employees will
be paid for not more than ten (10) working days per calendar
year. If the tour of duty exceeds 10 working days, employees may
take accrued vacation leave or leave without pay.]
[In order to be granted military leave employees should submit a
copy of their orders to report not less than two (2) weeks prior
to the date they are to report for duty.]
[Employees must report back to work on their first scheduled
workday upon the completion of the tour of duty. Military leave
will only be given in lieu of regularly scheduled work hours.]
[Travel time included in the orders and paid for or reimbursed by
the service may be counted as military leave. ]
[Time required for physical examinations for selection or
admission to the military service, to determine or maintain a
selective service rating, or to maintain a reserve status will be
counted as military leave. ]
[Military leave will not be granted for diagnosis or treatment of
any service-connected sickness or disability, for obtaining or
sustaining any disability rating, or for treatment in any
government facility. ]
[All benefits will continue during the ten (10) day military
leave. ]
Debra Forte' will check with the City Attorney concerning Long Term
Military Leave Salary Continuation. The Committee asked that this
policy be specific concerning the ptovess of insurance benef..ts. This
policy will be amended as follows:
Civil Service Policy Review Committee Meeting Minutes 06-14-91 Page 8
[B. Ianq Tetra Military Uwe]
[Salary continuation for one-hundred eighty (180) days will be
granted regular full-time employees called to active duty.]
[Military leave without pay will be granted to regular full-time
employees who are called into active military duty. Employees on
long term military leave will not accrue benefits.]
[Reinstated employees who have not withdrawn their contributions
to Texas Municipal Retirement System will be eligible to purchase
credit for active duty military service providing they have at
least ten (10) years of creditable service in the Texas Municipal
Retirement System.]
[Employees wishing to be re-instated after returning from active
duty must notify the Personnel Department and re-apply for
employment within ninety (90) days after separation from active
military duty, or discharge under honorable conditions. Employees
returning from active duty shall be re-hired in the same or
comparable position as when last employed with the City.]
[If an employee is disabled as a result of an injury received
while on active duty, and unable to perform the duties of his or
her previous job, the City will attempt to offer a job that he or
she is able to perform.]
[If an employee does not accept re-appointment with the City, he
or she is considered to have resigned.]
[This policy will be amended as necessary to amply with federal
requirements as they may be gaged wadded to.]
The Qxmnittee recommended Sections 10.11 through Sections 10.16 to
read as follows:
SECTION 10.11 - mem= wrimur PAY
A. powwow/mow [Directors] shall be responsible for
accurate reports of the employees who are absent from duty
and shall show in the column provided in the bi-weekly
report, absentees who are not entitled to pay under the
prevailing working policy.
B. Benefits shall not accrue while an employee is on leave of
absence without pay.
SECTION 10.12 - REVOCATION CI' LEAVE
A leave of absence may be revoked by the 0000,00y /W091
[Director] upon evidence submitted that the cause for granting
leave was misrepresented or has ceased to exist.
Civil Service Policy Review O minittee Meeting Minutes 06-14-91 Page 9
SECTION 10.13 - INIAUMORIZED AESRz wmwr LEAVE
Unauthorized absence without leave, failure to return at the
expiration of a leave of absence, or being absent without leave,
shall be considered as an automatic resignation. Such a
resignation may be rescinded by the WY0 / (yi [Director] if
the employee presents satisfasctary reasons for his absence
within three days of the date his automatic resignation became
effective.
SECTION 10.14 - REASONS KR CRAMPING LEAVE OF ABSERCETKETWIR
PAY
A leave of absence without pay may be granted for any of the
following reasons:
A. Illness or disability
B. For other reasons deemed valid by the City Manager
DDEMO : [A leave of absence may not be granted to accept other
employment.]
sammam 10.15 - TIIWE CIW PCRYmCm4
All persons in the City service shall be entitled to necessasry
time off with pay for the purpose of taking qualifying or
promotional examinations.
SECTION 10.16 — SPECIAL LEAVE WITH PAY
/ $ [Directors] may grant employees special leave
with pay and actual expenses to attend professional conferences,
conventions or short schools, or to visit other cities in the
interest of the City, as authorized by the City Manager. Such
employees shall properly complete an expense allowance form as
prescribed by the City.
Section 10.17 A is tabled until further discussion.
=MN EMERGENCY LEAVE
A. An employee may, with the consent of his fegpiote/ (gi
[Director], be allowed time off not to exceed seven working
days in each current year when his presence is required to
be with his immediate family on account of death or serious
illness. This leave shall be with pay but shall not be
granted until the employee has one year of continuous
service.
Civil Service Policy Review Committee Meeting Minutes s 06-14-91 Page 10
The Committee recommended Section 10.17 B to read as follows:
B. 00000100x/m000 [Directors] may require satisfactory proof
of illness or the need for attending a member of the
immediate family, and may disallow family illness leave in
the absence of such proof.
The Committee recommended Section 10.18 - Compensation to read as
follows:
SECTION 10.18 - COMPENSPLITM
A. Basic Salary - Employees basic salary shall be in accordance
with the salary ranges of the current approved salary
schedule.
B. Longevity Pay - After the end of the first full year of
service, all employees shall be paid longevity as specified
in the current salary schedule or special administrative
regulation issued by the City Manager and approved by the
City Council.
Longevity pay shall be payable on the first of December each year
with the exception that earned longevity pay shall be payable
upon termination or rat.
The Committee will review and discuss the remainder of Chapter 10, and
begin review and discussion of Chapter 11 at the next meeting to be
held on Friday, July 12, 1991 at 9:00 a.m.
Mr. Boatright adjourned the meeting at 11:00 a.m.
/.
'Orr •;tright, CI, - ice Chairman