HomeMy WebLinkAbout1991-10-11 CI'T'Y OF EULESS
CIVIL SERVICE POLICY REVIEW MOM=
October 11, 1991
9:00 a.=.
MINUTES
Mended
I. call to Order
The Civil Service Commission Policy Review Committee met in a
regular meeting on Friday, October 11, 1991 at 9:00 a.m. in the
downstairs Administration Building Conference Roam.
G—issian Me�be2s Present
Henry Boatright, CO muission Chairman
Willie Mae McCormick, Commissioner
David Gilfillan, Alternate
( issi an laminate absent
Tommy Barnes, Commissioner
Staff limbers Prevent
Ruth Alley, Personnel Manager
Alice Cahill, Personnel Technician
Committee Members Prevent
Fg-sie Dougherty, Library
Linda Free, Administrative Services
Diana Kopecky, Fiscal & Human Resources
Mark Lipman, Fire Department
Jeff Murphy, Streets/Utilities
Jerry Payton, CO mntmity Development
Scott Stamps, Fire Department
Ron Williamson, Police Department
Paul Wrzesinski, Streets/Utilities
Committee Medbe[s absent
Margarita Franco, Police Department
Nick Mitchell, Community Services
Scott Parsley, Fire Department
Don Scott, Police Department
Civil Service Policy Review Committee 10-11-91 Amended MINUTES Page 2
II. Mr. Boatright opened the meeting with the invocation.
III. The July 12, 1991 corrected minutes were approved as read.
IV. The August 9, 1991 minutes were approved as read.
V. The COmmittee rec omma mded Section 10.01.J. Paid Holidays Include:
to read as follows:
1. New Year's Day January 1st
2. Memorial Day Last Monday in May
3. Independence July 4th
4. Labor Day First Monday in September
5. Thanksgiving Day Fourth Thursday In November
[6. Day after Thanksgiving Friday following Thanksgiving
7. Christmas Day December 25th
8. An additional day selected by the employee and approved
by his peogyoogymogo [ '].
. Such other days as the City Council may from time to time
determine.
VI. The Committee recommended Section 10.02 Vacations to read as
follows:
3/000000/000/004X/00/000004/0Y/00/000000/00/00/00X0/0/
0/00/000X0/fOr/00 /W 10/ XOOP / / / X00/46/0
Z/OX/$i /dfogyp / /yam/ Vacation leave shall begin to
accrue at the end of the first XgXX / I [pay period] of
employment but no employee shall be allowed to use any vacation
leave until he has completed one (1) year's service. A0/000000
WO/WOO/X00/ 0 /WOO/00/700/0X/WO/oomig/ f# `/ `
0111 1/OX/00Y/YOOi 1/010XX/ /Ofig/0 /OX/Y0000560/Pox'/We
0000e0/ No new employee shall be paid any vacation leave earned if
he leaves the service of the City, voluntarily or otherwise,
during his probationary period.
AMY/ /IXXYO/f %I/Y /OX/ XO//00/0000Y00 / XX/O
XYX /Y0/MOO/0000/OX/310000001/51 000/X ¢/ XX/00000
OX/O/00/Of/ MAW/160r/$i/O/0/ X /OX/X7 /W /1. `
Yom/
MO/XX/f0X0000/1XP%Z/Y /OX/00000.1 / X0Y00/000XX/*
000000 / , /960/1000000//31000000/X /000,TX/00000
0/0/ /0X/XX/XX/ /16`/ /i0/0/00XX /0X/00/14000/ `
Yom/
[Effective September 1, 1991 state law mandates police and
firefighters accrue vacation at a rate of three (3) weeks per
year fran date of hire.]
Civil Service Policy Review Committee 10-11-91 Amended MINUTES Page 3
[Hours for vacation leave will accrue as follows:
1 - 5 years @ 3.08 hours per pay period
1 - 5 years @ 4.62 hours per pay period for police
officers
6 - 15 years @ 4.62 hours per pay period
16 + years @ 6.15 hours per pay period
The increased rate of Vacation accrual will begin on the 5th
anniversary but may not be used until the 6th year anniversary
date.
Example: At 5 years, ten (10) days vacation is available to be
used.
At 6 years, fifteen (15) days vacation is available to
be used.
Due to the shift differential for Firefighters, the following
accrual rates for vacation will apply:
1 - 15 years @ 6.92 hours per pay period
16 + years @ 9.23 hours per pay period]
A. poog yly [Directors] and pXyX 00/ OFO [Managers] shall
schedule vacations giving due consideration to the needs of
the service and the ability of the remaining staff to
perform the work of the division. The employee shall be
permitted to take his vacation at such time in the judgment
of the powypio% [Director] or 000$/$000 [Manager] as
will best serve the interest of the City and the employee.
B. Upon termination of service with the City, voluntarily or
otherwise, an employee who has completed one year of service
shall be paid all unused vacation leave to date of
termination, but in no event to exceed two years of
000000x000/000. [annual accrual. ]
C. Official holidays occurring during a vacation shall be added
to the vacation time.
D. Earned vacation time shall not be approved in periods of
[less than one-half days] O'/lam unless such schedule
will not interfere with the duties of the departments, or
such schedule is necessary to meet an emergency.
E. No cash payment for unused vacation leave shall be made
except upon termination, retirement or death of an employee.
Cash payments in lieu of vacation to persons currently
employed shall not be permitted.
Civil Service Policy Review Committee 10-11-91 Amended PURIM Page 4
F. Maxim m accumulation - No employee will be permitted to
carry over more than y0/$0 [one (1) year's accumulation]
into any new anniversary year.
The Oosittee reoo®er ied SEECFICN 10.03 SICK LEAVE be approved to read
as follows:
The intent of sick leave is to preclude a loss of inccme for
absences due to illness or injury during the employee's regular
work week.
Sick leave days shall be used for absences during the regularly
scheduled work week due to disability resulting from illness or
injury, to the extent of the total number of days the employee
has accumulated, and any other requirements are met. Pay for each
day of sick leave utilized will be calculated at the employee's
straight time hourly rate. An employee scheduled to work 0I/$
I ow/gs / 009w [in excess of their regular scheduled work
week] at premium pay who is absent due to illness or injury shall
not be entitled to sick pay for that day.
REQW U ) AWITICIT:
(In re®se maxima aadmilLadicri of sick leave from 90 days or 720
hours to MO [130] [days ar op [1040] hours.)
A. Sick leave shall be accrued by all go00000y [regular]
full-time employees on the basis of 00/00 /X0X/0I¢¢I/X0X
/94/ X / / / `F X 77Y # [4.62 hours per pay
period for employees with zero - twenty (0 - 20) years of
service. Due to the shift differential for Firefighters, the
accrual rate for sick leave with zero - twenty (0-20) years
of service is 6.92 hours per pay period,] or a total of 120
hours for each year of employment. Sick leave may be
accumulated to a maximum of yg [X00 130] days X77 [X!
1040] hours) , [or 65 Firefighter shifts,] and any unused
sick leave accumulated during the calendar year shall be
carried to the employee's credit for the next year provided
it does not exceed the maximum of f6g uppi 130] days (X440
1040 hours), [or 65 Firefighter shifts.]
B. After twenty (20) years of service an employee shall begin
to accrue additional sick leave at the rate of 004000.
'off-'`/001 /XI4XX MOM/OX /OW0000 [6.15 hours per pay
period. Firefighters shall begin to accrue additional sick
leave at the rate of 9.23 hours per pay period. AVOYX000
0X¢K/000/MY/ /0040M AV/O/0/Y 0110X/OX/WritY/MeX
1000Y/07f% /MO /O /WO MO /OX MO /MO / i4f%XXl
KZgniX/ # Y/[43 to a maximum of 00 130 days (or X4
1040 hours, (65 Firefighter shifts.)]
Civil Service Policy Review Committee 10-11-91 Amended MINUTES Page 5
C. Sick leave shall accumulate to an employee during his first
six months of service, Iy/00/, 'XX/ / ,1 [and nay be
granted, without pay, dt ring such first six mantle
period]•0 Xy/0/#10/P ' 0 /0/ /00I69W0074/ 0051/
D•
SPX/X00310/0/001#140091/0091/94710X90914006000/07044g/W41
/ MWAI AXy// /00/ 0Y0/00 /0/160 /0/0/4 Y
/X /XXX/X0/ / X 7/ /14M/00/ 1 / /1Y/6X
09X/X0310/0/00/X0 MOW/XY Y/0 MOW/ /0$MOW/Mt
OW*/A !/ ,1 AIONOX/160/010X9100/0004191,0519tti
E. After an employee's accumulated sick leave has been
exhausted, unused vacation leave or compensatory time off
may be used as sick leave when requested. When absence due
to illness exceeds the amount of paid leave earned and
authorized, the employee shall be placed on leave of absence
without pay.
F. Employees who become ill during the period of their vacation
may request that their vacation be temporarily terminated
and their time charged to sick leave. Vacation days unused
may then be taken later in the year at such time as may be
designated by the employee's 0000 gljt/ tg [Director or
Manager.]
G. Sick leave may be used for medical, dental or ocular
appointments when immediate attention is required. Absence
during working hours for this purpose must be authorized by
the p1¢04141011t/Oy/IOMIXO$/ly$O40 [ Director or Manager.]
H. On separation from the service of the City, voluntarily or
otherwise, no employee shall receive any pay for any
accumulated sick leave.
I. Sick leave shall be for the purpose of permitting an
employee to be relieved of his duties during actual illness
/OW /T /00 MOO MVO /AY/MO /OX��/ [of
himself or his dependents. Sick leave may also be used for
visits to the doctor or dentist and when an employee's
dependent is ill or incapacitated and requires the
employee's care or presence. For the purpose of authorizing
sick leave, see dependent in "Definitions". ] Employees who
use their sick leave without just cause as it is earned, or
fail to accumulate it may be dismissed from the service. A
y y//0//p0000// 0 [Director or Manager] may
require of an employee a signed statement from a licensed
physician attesting to any illness of such employee [or his
dependent] for which sick leave is used. [A Director or
Manager may disallow sick leave pay in the absence of
satisfactory proof. ] Also, [should an employee miss more
than three (3) consecutive work days, or two (2) firefighter
shifts] the Director or Manager will require an employee to
Civil Service Policy Review Committee 10-11-91 Amended /MUTES Page 6
furnish a statement from the attending physician confirming the
employee's ability to resume his or her job duties before
permitting the employee to return to work. The supervisor may
also request a physician's note at Any time. ]
J. No City employee shall be entitled to sick leave while
absent from duty on account of the following causes:
1. Disability arising from any sickness or injury
purposely inflicted or caused by willful misconduct.
2. Sickness or disability sustained while on leave of
absence without pay.
3. Disability acquired as a result of [gainful employment]
[in] another job.
4. Ordinary tiredness or restlessness.
RM.k!!1NDED AMITICN ID SICK LEAVE - INCENTIVE -
[R. As an incentive to not use sick time, the following schedule
of Personal Leave Days will be granted.
If an employee uses:
0 sick days = employee earns 3 Personal Leave Days
1 sick day = employee earns 2 Personal Leave Days
2 sick days = employee earns 1 Personal Leave Day
The following schedule applies to Firefighters.
If a firefighter uses:
0 firefighter shifts = firefighter earns 1 1/2 shifts
1 firefighter shift = firefighter earns 1 shift
2 firefighter shifts = firefighter earns 1/2 shift
Only employees who have completed one (1) year of full-time
service will be eligible to participate in the program. If the
employee does not use his earned Personal Leave day(s) within one
year, the Personal Leave day(s) will be converted back to Sick
Leave.
SECTION 10.04 - OCCUPNITONAL DISABILITY CR INJURY LENY /I4 )ICAL
CARE be approved to reed as follows:
An employee injured in the course of his employment shall be
granted occupational disability or injury leave and medical aid
and hospital services as prescribed by the Texas Workman's
Compensation Act.
Civil Service Policy Review Committee 10-11-91 Amended Mfl1YI 5 Page 7
A. All employees while on occupational injury or disability
leave shall continue to earn vacation and sick leave at the
regular rate.
B. A/ X t / /X / X0/04/X XX0/i0/ XX/ 0 XY/0t
X t/XV `00/X0/i0/XX00/0/ 1/0 `/ `,l/14/ X0
f00000/0/$000000X/$04/0Y00/0001/00Y/00/Y00004/00
iY/ /$94~1/ XX / / /¢XX06X¢/XO ` / X i X
0000000 X/0Y/0 MYY/X 'Y/0000XXi /
[B An employee who is injured on the job must report the
accident or injury to his supervisor immediately. The
supervisor will direct the employee to obtain the necessary
medical treatment. ]
C. When an employee is injured on the job, the job foreman or
supervisor shall complete the 000000X/0 00W [First Report
of Injury] required by the Workman's Compensation Act within
the time limits established. Subsequent reports must be
filed according to the Act. Where an accident causes serious
bodily injury or death to an employee, the 0000/Hoto
[Director] and the p000000x [Insurance] Department must be
notified immediately.
D. The employee shall have the sole right to select or choose
the persons or facilities to furnish medical aid,
chiropractic services, hospital services and nursing.
However, if the employee wishes, the City may make such
selection for him. Emergency treatment is to be obtained
from the hospital designated by the City Manager.
E. An employee who is able to return to work in light duty
status may be required to work in a different department and
perform duties not contained within his current
classification.
F. It is the responsibility of the employee to contact his
supervisor while he is on occupational injury leave at least
once every five *wog [business] days, if he is physically
able to do so.
G. Injury leave shall be limited to six (6) months. This leave
may be extended by the City Manager/City Council at their
discretion.
H. Injury leave shall not be deducted from accrued sick leave
or vacation time.
• Civil Service Policy Review Committee 10-11-91 Amended MINNOTES Page 8
RBOC!!1I) AMMO N: REFORM TO WORK -
[I. An employee who has been off work due to an on-the-job
injury for any length of time; or any employee who is off
work for more than three (3) days for a non-job related
injury, will be required to get a doctor's full release, and
then take and pass a physical examination before returning
to work status. (Except for firefighters who must get a full
release after f `/Xf X/¢1gyg/off [two (2) shifts off].) The
examination will be performed by the physician designated by
the City and will be paid for by the City.]
R®(X!!IENDED REVISICK: Emammant LEAVE POLICY
SECTION 10.17 - SAY LEAVE
A. An employee may, with the consent of his Op p L/ I0
[Manager], be allowed time off og [up] to WOO [three (3)
consecutive] working days [(ar 1 1/2 Fireficttec' shifts) per
incident] in each current year when his presence is required
to be with his immediate family on account of death or
serious illness. [An employee may be allowed up to seven
more days (or 3 1/2 Firefighter shifts) with the Director's
approval.] This leave shall be with pay but shall not be
granted until the employee has one year of continuous
service.
B. Directors may require satisfactory proof of illness O`/
for attending a member of the immediate family and may
disallow family illness leave in the absence of such proof.
Employees who use their Emergvency Leave for family illness
without just cause may be dismissed from employment.
SECTION 10.18.C.1 - CCNPS TICK - Uniform Allowance: This section has
again been tabled far further discussion pending legal counsel, and
discussion with Directors.
1. Uniform Allowance - The City will provide for uniforms,
special clothing, safety equipment and cleaning services in
certain departments. Since these requirements change from
time to time it is not possible to be specific.
Generally, these allowances are limited to the Department of
Public Safety (Fire and Police) , however, other departments will
extend this allowance to some degree. Employees should refer to
their supervisor for the specific applicability of this allowance
to their assignment.
The City reserves the right to issue, suspend or revoke this
special allowance at any time to any employee where no conflict
exists with preemptive law.
.
Civil Service Policy Review Committee 10-11-91 Amended MUTES Page 9
The Committee recommended approval of Section 2 - Definitions to to be
amended to read as follows:
ows:
SECTION 2 - DEFINTTIONS
[Section 2.01 - Administrative Leave]:
[An involuntary absence with pay imposed by an appointing
authority used for the purpose of conducting investigations. ]
Section 2.15 -
/04/A / g/93,/t6A'1X0, /Mtii/004010/WO/0795100944
[Any employment decision made concerning every condition of
employment, including recruitment, hiring, jdb c l assi ficatiQg,
transfer, promotion, a m pensatian, and termination, which may be
made an the basis of a persai's ache, race, sex, religion, color,
national origin, or disability, is regarded as .]
Section 2.*** Rehire
[The reemployment of a former employee in a position,
classification and/or step other than that in which he/she was
previously employed.]
Section 2.47 - Reinstatement/Mae
The reappointment of a former employee into the same
classification and at the same step as that from which he was
previously separated.
AID N ( DEFDIITICN:
[Section 2 *** Serious Illness]
[Any illness, di saki l i ty, or injury that without meddcal
attention could result in death, midi may include, but not be
limited to; heart attack, eeer+gency surgery, or life threatening
accident.]
The committee scheduled the next meeting for Friday, December 13,
1991 at 9:00 a.m.
There being no further business, the meeting was adjourned at
11:00 a.m.
//
/ / -hi,
He1y i• , if,
• 1 Service Chairman