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Home My WebLink About1991-01-11 EULESS CIVIL SFRVICE CXfl1ISSICI( Regular fleeting POLICE Jammu alma= Januaty 11, 1991 WISED MINUTES I. Call t o Qrder The Civil Service Ccamnission Policy Review Committee met in a regular meeting on Friday, January 11, 1991 at 9:00 a.m. in the downstairs Administration Building Conference Room. Henry Boatright, Commission Chairman Willie Mae McCormick, Commissioner David Gilfillan, Alternate Commissioner S't f igateMPmt Debra Forte', Director Fiscal & Human Resources Ruth Alley, Personnel Manager Alice Cahill, Secretary ltteee e Essie Dougherty, Community Services Margarita Franco, Police Department Linda Free, Administrative Services Mark Lipman, Fire Department Nick Mitchell, Community Services Jeff Murphy, Streets & Utilities Donald Scott, Police Department Scott Stamps, Fire Department Ron Williamson, Police Department Paul Wrzesinski, Streets & Utilities atterSAMINg Diana Kopecky, Fiscal & Human Resources Scott Parsley, Fire Department Jerry Payton, Development Mr. Boatright opened the meeting with the invocation. The minutes of the December 7, 1990 Civil Service Policy Review Committee were approved as read. , Civil Service Policy Review Committee Revised Minutes 01-11-91-page 2 �_ ,UESS SectimialikalagUallagagno Definition of Excluded Employees was discussed and clarified. Excluded E loy The rules and regulations established by the Civil Service Commission shall exempt from their application the following positions as specified in City Ordinance No. 498. Article VIII of City Ordinance NO. 498 reads as follows: Rules and Regulat�ns. The rules and regulations established for the Euless Civil Service System shall exempt from their application the following: A. The requirements of competitive examinations, certifications and retention in the capacity so employed of the following: 1) The City Manager 2) The Euless City Secretary 3) The Euless City Attorney 4) The Euless City Engineer 5) The Euless Municipal Judge 6) 47/0000.000004100011 [Directors] 7) ' / '/PAPOO / X 0Y0 8) [Assistant City Manager] fillatiglIAARLDknildINILUM The Committee approved the revised policy to read: Copies of the Personnel Rules and Regulations as approved by the Civil Service COm ission and City Council shall be distributed to all City employees, requiring each employee's signature upon receipt. A. Copies shall be placed and kept up to date in all departments and sub-stations. B. A copy shall be placed and kept up to date in the Public Library. . Civil Service Policy Review Committee Revised Minutes 01-11-91-page 3 C. All updates and/or changes shall be distributed to all City employees, requiring each employee's signature upon receipt. Section 2.24 Monmtbdis itri.ly Committee recommended revision to include grandparents-in-law be included in "immediate family" for purposes of "Emergency Leave" aCtiC11.22211463111NMAIPIRM Change to Regular Employee , ! . . Change to Regular Part-time Employee Section 2.59 iforkDaycr liiogking I - / 71 Change definition of "Work Cycle" to read: [Any one period of time during which a series of work days is completed.] agtotal-LMANaketagal-ittelielaZINd Committee approved to read: Applications whether accepted or rejected shall not be returned to the applicant. Applications will be kept for two years. [Retention of applications will be in accordance with legal guidelines]. LINagbarAlkallinatiCiffl Chapter 4 will be re-written in it's entirety, using promotional examinations and entrance examinations in separate sections. 9egtian 4.05 t Jce c� [&1tram�e1 Emcai4 ti.ai Committee approved Notice of Entrance Examination to read: Notice of examination shall be given thirty (30) days days prior to the test date. In the event an applicant is unable to appear at the designated time and place for written examination, he must forego the competition on that examination unless he submits in writing one of the following reasons for inability to appear: • Civil Service Policy Review Committee Revised Minutes 01-11-91-page 4 // // /o/'X f6 /00 /0+ X /00 /WO /I /0X / /i°0 00P100 / /0000,4140/S /c4XY00/00/001400/Of /X XX¢X 0011-X00/Y0/00000X/ D.///A /¢t f /¢457000 [An applicant] who is required on an emergency assignment may be examined at another time. Section 4.08 Right to Challenge Test Questions Committee approved: /////70¢ [A] candidate who finds an ambiguous or doubtful question or item upon 00 [any phase of] an examination will have 990 `]C,g [ten (10) business] days following the examination to bring it to the attention of the Personnel Officer. The Personnel Officer will have two 000000m0 [business] working days to establish fram competent authority that the item is proper or eliminate the item if it proves to be improper. Section 4.11 Review of Elimination (Proceed Committee approved Section 4.11 to read as follows: A) Any competitor may, within 0$ [five (5) days after the date upon which the notice of the result of the examination was made known to him, review his answer sheet. He shall be permitted to compare his answer sheet with a "key" answer sheet X / /00/ 00.0 to confirm the fact that he received full credit for his correct answers. This shall be done in the Personnel office. The candidate shall not be permitted to make photocopies of the examination or "key" answer sheet. The candidate shall only be allowed to document those questions that he finds ambiguous or doubtful. B) No change C) Candidates may 091000/00/000406,4014/Y0 [within ten (10) business days] examine 00 00y [all] rating forms or the administrative ranking in order to better understand the particular areas ranked. This is an individual right and will be done by individual appointment. However, under no circumstances unless approved by the Personnel 00g00000y [Office], will the panel judges or administrators be identified. Mr. Boatright declared a five minute recess. Civil Service Policy Review C nunittee Revised Minutes 01-11-91-page 5 Seatian 4.14 Pbstim off tertian liSteli Committee approved as amended and to be moved to Section 4.05. Notices shall be posted in plain sight at City Hall, Police Stations, Fire Stations and such other building as necessary to be accessible to employees and job applicants. Departments which conduct annual promotional examinations shall meet the following requirements: A) Prior to the 90th day before a promotional examination is held, the Personnel Officer shall post a notice that lists the sources from which the examination will be taken. Each department will be required to keep these sources available in all stations at all times. All personnel eligible to take the examination shall be given a copy of the notice. B) Prior to the 30th day before the examination is to be held, the Personnel Officer shall post a notice of the examination. The notice must show the position for which the examination is to be held, and the date, time, and place of the examination. All personnel eligible to take the examination shall be given a copy of the notice. Section 4.15 1126 Committee approved policy to read: Examinations shall be provided by the Personnel Officer and shall meet the following requirements . . . F) Based on: 1. The duties of position sought 2. Material available in departments. Each department shall keep materials up to date at all times. If a piece of material is missing, it shall be replaced immediately. .aggreignAaaikading Ccmnnittee approved Section 4.18 . . . A, B, C, with no changes D.1. Grades for Promotions a) Add one point for each full year of employment [with department in which test is to be given] up to ten points. • Civil Service Policy Review Committee Revised Minutes 01-11-91-page 6 E. Grades for promotion examinations shall be posted by the Personnel Office in the City Hall, and in the department for which the examination was given, no later than twenty-four (24) hours after the examination has been given. Qffi&"J k 5 The Committee approved to read: An on000 [eligibility] list expires one (1) month after the position tested for is filled. An 000460 [eligibility] list may be maintained for up to one (1) year for Police and Fire positions. Eligibles (/g [shall] be removed from the list if they become dispossessed of any qualification required for the position. The Committee recommended Section 5.08 be amended to read: In the event of tie scores on a 00010044;4440! /00000000 [transfer evaluation process], a permanent City employee shall have priority in the certification process [of any vacancy]. Section 5.10 Promotion Lists This section will be moved to Chapter 4 Examinations. CUBEISL6 All terms "Department Head" and "Assistant Department Head" will be changed to "Director" and "Manager". Term "Permanent" changed to "Regular". Section 6.03 Regular Apyointsent Committee approved Section 6.03 to read: Regular appointments shall be made from the persons certified on the eligibility list. The eligibility list ogy will consist of names of qualified applicants to any position, including those that do not require a written test. • . . Civil Service Policy Review Conittee Revised Minutes 01-11-91-page 7 At this point Mr. Boatright closed the discussion. Discussion will begin with Section 6.04-Provisional Appointments, at the February Mr. Boatright advised the committee of the importance of attendance, and recommended that they should designate an alternate to take their place in the event they themselves are not able to attend. The next scheduled meeting will be held on Friday, February 8, 1991. The meeting was adjourned at 11:05 a.m. e .irman