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HomeMy WebLinkAbout1973-09-15 Regular Meeting Civil Service Commission September 15, 1973 CALL TO ORDER Chairman Hyde called the meeting of the Civil Service Commission to order at 8:03 a .m. in the Conference Room of the Euless City Hall . Members present were Mr. James McKinney and Mr. Frank Douglass. Also present were Mrs. Willie Mae McCormick, City Manager C. J. Griggs, Mr. W. M. Sustaire and Recording Secretary Becky Lowrance. INVOCATION The invocation was given by Mr. Frank Douglass. APPROVAL OF MINUTES Mr. Douglass moved to approve minutes of the regular meeting dated August 18, 1973. Mr. McKinney seconded the motion and the vote is as follows: Ayes: Messrs. Hyde, Douglass and McKinney Nays: None Chairman Hyde declared the motion carried . REVIEW OF STATUS REPORT OF CIVIL SERVICE ITEMS Chairman Hyde stated that the Attorney is supposed to attend these meetings. Mr. Hyde also stated he has called the Attorney and has not received any return calls . Mrs. McCormick stated that Mr. McFarland has been reading this material from a legal standpoint . Mr. Hyde stated that the plan is , as soon as the Attorney reviews and edits this material , the material will be forwarded to the Council for approval . When these are approved, we will have a very close working relationship with the City Manager. All positions after this will be filled from the Register of Eligibles. (Page Two, Reqular'"9etinq, Civil Service Commissio—, September 15 , 1973) EFFICIENCY REPORTS Chairman Hyde stated that he would wait on the efficiency reports until the new Chief of Fire Operations is working. However, he asked how those present felt about efficiency reports. Chief Sustaire stated he has mixed emotions on efficiency reports. He felt it is hard to keep emotions from being involved. It was agreed, however, that some kind of efficiency reports will be needed and Chief Sustaire and Mr. Hyde agreed to get together on the efficiency reports. ORGANIZATIONAL CHARTS Chairman Hyde stated that Council action on organizations and job classifications are needed . (Chairman Hyde instructed the Recording Secretary to see that Mr. Douglass and Mr. McKinney get copies of the Pay Schedule for all Departments.) Mr. Douglass questioned Mrs. McCormick on whether the organizational charts were approved or not . Mrs . McCormick stated that they have been approved with revisions. Chairman Hyde wanted to know if the organizational charts for the Police and Fire Departments were ready. Chief Sustaire stated that he will add the Vice and Intelligence. Chairman Hyde wanted to know if he could get the names, titles, and assignments and also the job classifications and pay ranges. Chief Sustaire stated that he could furnish this information for his Departments. Chairman Hyde stated that he needs names, titles, and specific salaries and salary ranges . Mr. McKinney stated that they have what an employee is getting now, but not the range of his salary. TESTS Chairman Hyde stated that the tests would be worked on when the Commission has the organization and classifications of the employees. (Page Three, Requl^ Meeting, Civil Service Commiss-'~n, September 15, 1973) Chief Sustaire asked about examining laborers. Chairman Hyde read portions from the Rules and Regulations concerning this. Chairman Hyde stated that he would put exempt or non-exempt on job classifications. He also stated that there will be an entrance test for everyone. Mr. Frank Douglass is compiling a list of the tests. CLERK OF THE CIVIL SERVICE Chairman Hyde stated that he has been authorized to rent a building and furnish it to some extent and hire a Clerk contingent on approval of the Council . Chairman Hyde recommended names for Clerk of Civil Service, but nothing has been done. He feels the Commission needs a place to set up an office where the employees can go and talk to the Clerk where no others can hear them. He also stated they might desire to be open one night a week. OFFICE OF CIVIL SERVICE Chairman Hyde stated that the Commission has authorization to proceed. BENEFITS Chairman Hyde stated the Council is being very fair from the pay standpoint . Mr. Hyde asked Mrs. McCormick if the Council has approved the pay incentive. Mrs. McCormick stated that it has not been brought up. Chairman Hyde stated that he feels that the education incentive and insurance are the best benefits the City has to keep employees . Chairman Hyde feels that the Vacation, Holidays , Sick Leave, Injury Leave are ready for the Attorney. He stated that the Injury Leave needs factoring for Workmen's Compensation. Chairman Hyde stated that he will work up a form on basic salary. (Page Four, Requli," Meeting, Civil Service Commiss;^ , September 15, 1973) Mr. Griggs stated that the Longevity Pay is pre-empted by the State. Chief Sustaire asked why this could not be paid in one lump sum. Chairman Hyde stated that it was legal . Mr. Griggs stated that under the law, the City can not pay a bonus, but would like to see this go into effect. The Commission agreed with the City Manager. Chairman Hyde stated that the Attorney is supposed to approve all this. Mr. Griggs stated that he talked with Mr. Cribbs and that they will be represented at the next meeting. Chairman Hyde read what is written under Uniform Allowance and all agreed with it. EDUCATION SUBSIDY Chairman Hyde felt that this is ready to go to the Attorney and Council . He read what is written under Education Subsidy in the Rules and Regulations. The Commission decided to take the second sentence out which removes the limitation. II . OBJECTIVES FOR EMPLOYEE INSURANCE Chairman Hyde stated that the Insurance Committee is working on this, but he brought a list of objectives for employee insurance to be considered. (Mr. Douglass left at 10:00 a .m.) Chairman Hyde stated that he would like to see the Clerk well briefed on the insurance to help the employees. III . SECTION IV - MISCELLANEOUS A. Credit Union Mr. McKinney stated that he is working on this and will report at the next meeting. B. Investment Plan Mr. McKinney stated that he is working on this and will report at the next meeting. (Page Five, Requl 'Meetinq, Civil Service Commissi^, September 15, 1973) C. Veterans Considerations Mr. Griggs felt that the Veterans Considerations is outdated . Chief Sustaire stated that he does some of it now. Chairman Hyde stated that he was for it . He asked Mr. McKinney if he had any objections. Mr. McKinney stated that he did not. D. Original Employees E. Service Awards Mr. Douglass stated that he is working on this and will report later. F. Rest Periods This has been finished . G. Publications Available H. Rights of Employees I . Seniority (Master copy of Section IV - Miscellaneous on file in office of City Secretary.) IV. APPENDIX II - CLASSIFICATIONS This is being worked on at the present time . The Commission needs inputs from the City Manager. V. APPENDIX III - PHYSICAL EXAMINATIONS Chairman Hyde stated that this is ready to submit to the Commission and subsequent to the Attorney. Mr. Griggs stated that instead of employees going to the City Health Officer, they be allowed to go to a physician approved by the City. Chairman Hyde suggested that Mr. Griggs edit it. (Chairman Hyde instructed the Recording Secretary to give all Department Heads , City Manager, and Commissions a copy of this Appendix for review at the next meeting.) (Page Six, Reqular---=_etinq, Civil Service Commissir'—' September 15, 1973) VI . ANNOUNCEMENT OF NEXT MEETING Chairman Hyde announced that the next regularly scheduled meeting of the Civil Service Commission is September 29, 1973. VII . ADJOURNMENT The meeting adjourned at 11 :00 a.m. APPROVED: Chairman ATTEST: City Secretary