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Home My WebLink About2011-05-26 CCPD MinutesCD! OF EULESS CROME COR TR,OL PREVEC i T IOC1 DN d ROC u Cu']IM' u'ES OF BOARD CWrIEETING MAY 26, 2011 ITEM 1. CALL TO ORDER A meeting of the Crime Control and Prevention District (CCPD) Board was called to order by President Ron Shields on Thursday, May 26, 2011, at 5:00 p.m. in the Conference Room in City Hall, 201 North Ector Drive, Euless. Board members present included: Mayor Mary Lib Saleh City Council Member Leon Hogg City Council Member Perry Bynum Citizen Member Don Martin Citizen Member Iris Elliott Citizen Member Ron Shields, President Director of Finance Vicki Rodriquez, Treasurer City Secretary Susan Crim, Secretary Board members not in attendance: City Council Member Glenn Porterfield Additional staff members present included: City Manager Gary McKamie Deputy City Manager Loretta Getchell Assistant City Manager Chris Barker Deputy City Secretary Kim Sutter Police Chief Mike Brown Assistant Police Chief Bob Freeman Police Captain Steve Eskew Police Captain Steve Kockos Police Captain Gary Landers D v- EC5 2. APPROVAL OF MfiklU T ES OF MAY 27, 2010, MEE u II`iG Upon motion by Council Member Perry Bynum and second by Mayor Mary Lib Saleh, the minutes of the May 27, 2010, meeting were approved as presented by unanimous vote. CRIME CONTROL AND PREVEN T iON ohs u RVC ' PANUTES MAY 26,20111 PAGE2 (Tall 3. ACCEPTANCE OF ANCWAL ALOFT FOR EULESS CRICUIE CO T ROL AND PREVENTION D iSTRIC I FISCAL YEAR ENDING SEP u E[1113ER 30, 20W Director of Finance Vicki Rodriquez referred to the Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 2010, for the City of Euless, which had been previously distributed. She advised the Board of the total revenues, expenditures, and ending fund balance for the fiscal year: Revenues General Sales Tax and Investment Income $1,434,559 Expenditures Salaries, benefits, and crirne prevention supplies Capital outlay expenditures (debt payment on police radio system) u o i expenditures Ending Fend Balance $1,340,395 $64,609 $1,405,504 $327,658 Ms. Rodriquez advised that the ending fund balance exceeded the projected fund balance by $57,515 for the year. Additionally, she reported that the external auditors, Weaver, LLP, have issued an unqualified opinion for the Fiscal Year 2010 audit, which is the highest level of assurance that can be provided. Upon motion by Citizen Member Iris Elliott and second by Mayor Mary Lib Saleh, the audit for the Euless Crime Control and Prevention District budget for Fiscal Year 2010 was accepted by unanimous vote. ITEM 4. HELD PUBLIC HEARING ON EULESS CRIGWE CONTROL AND PREVENTION DIS V RIC u PROPOSED BUDGET FOR FISCAL. YEAR 2011-2012 President Shields opened the public hearing at 5:05 p.m. to receive input on the proposed Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2011- 2012. Finance Director Vicki Rodriquez presented a summary of the current year's budget for the period ending April 30, 2011, and advised that projected fund balance for the end of the fiscal year is $397,559. Finance Director Rodriquez presented the proposed Fiscal Year 2011 -2012 budget. CRIME CONTROL AND PREVENTION DISTRICT MINUTES 1151AY 26, 2011 PAGE 3 Beginning Fund Balance $397,559 Revenues General Sales Tax and Investment Income $1,656,712 Expenditures Salaries, benefits, and crime prevention supplies $1,548,883 Special Services, training, minor apparatus, apparel, crime prevention Capital outlay expenditures (debt payment on police radio system) Total Expenditures Excess Revenue over Expenditures Ending Fund Balance Capitol Request FY 2011-12 Estimated Ending Fund Balance (9 -30- 2©12) Required Reserves (60 days) Excess Revenues $29,900 $75,733 $1,654,516 $2,196 $399,755 $93,445 $306,310 $271,975 $34.,335 Police Chief Mike Brown reviewed the proposed capital expenditures items for fiscal year 2011 -2012, including funding for a Public Safety Officer (part- time), digital imaging software upgrade, front -desk help (additional hours), police equipment, stalker radar units, and a floor cleaning machine. There being no proponents or opponents wishing to speak, President Shields closed the public hearing at 5:30 p.m. I u EN 5. APPROVAL. OF EULESS CRI[I'JE CONTROL AND PREVENT8ON DlSTGRICT E3UDG b T FOR FISCAL YEAR 2011- 2012 Upon motion by Council Member Leon Hogg and second by Mayor Pro Tem Linda Martin, the Crime Control and Prevention District Budget for Fiscal Year 2011 -2012 was approved as presented by unanimous vote. T EPJJ 6. ADJOURN[U]ENT Prior to adjournment, City Manager Gary McKamie introduced Police Captains Steve Eskew, Steve Kockos and Gary Landers. CRIME CONTROL AND PREVENTION DISTRICT MINUTES MAY 26, 2011 PAGE 4 President Ron Shields stated that he attended and appreciated the open house hosted by the Police Department as he found the visit very informative. There being no further business, the meeting was adjourned at 5:35 p.m. APPROVED: Ron Shields President ATT im utter for Susan Crim Sedretary Approved at the May 26, 2011 Crime Control and Prevention District Board meeting. Beginning Fund Balance EULESS CRIME CONTROL AND PREVENTION DISTRICT PROPOSED BUDGET FISCAL YEAR 2011 -12 FY 2010 -11 FY 2010 -11 FY 2011 -12 Original FYE Proposed Budget Projection Budget $327,657 $327,657 $397,559 Revenues Sales Tax $1,585,522 $1,606,207 $1,656,362 Interest Income 5500 $200 $350 Total Revenue $1,586,022 $1,606,407 $1,656,712 Operating Expenditures Salary $1,044,019 $960,112 51,082,390 Certification Pay 521,700 $21,847 $23,260 Clothing Allowance $7,260 $6,331 57,260 Benefits (Insurance, TMRS, Medicare, & Longevity) 5374,006 5392,582 $435,973 Sub -Total - Personnel 51,446,985 51,380,872 51,548,883 Special Services 59,500 59,500 59,500 Training 57,500 57,500 57,500 Minor Apparatus 55,000 55,000 55,000 Wearing Apparel 53,000 53,000 53,000 Crime Prevention 54,900 54,900 $4,900 Sub -Total - Operations 529,900 $29,900 $29,900 Radios 575,733 575,733 575,733 Sub -Total Capital $75,733 $75,733 575,733 Total Operating Expenditures 51,552,618 51,486,505 51,654,516 Excess Revenues Over Expenditures 533,404 $119,902 52,196 Capital Expenditures FY 2010 -11 Part Time PSO 550,000 550,000 Use of Prior Year Reserves for Capital 550,000 550,000 Ending Fund Balance $311,061 5397,559 Capital Request FY 2011 -12 Part Time PSO Digital Imaging Software Upgrade Front Desk Help - Additional Hours Police Equipment Stalker Radar Units Floor Cleaning Machine Proposed Use of Excess Reserves for Capital Estimated Ending Fund Balance @ 9 -30 -2012 Required Reserves (60 days) Excess Reserves 50 50 $399,755 $50,000 511,500 $11,320 511,425 $5,000 54,200 593,445 5306,310 $271,975 $34,335